In compliance with the Family Educational Rights and Privacy Act (FERPA) of 1974, and all amendments, any unit of the college holding student records shall obtain written consent of the student before disclosing personally identifiable information, other than directory information, from his/her educational records.
Students are afforded the following rights with respect to their education records:
An exception to the disclosure statement without student consent is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement personnel and health staff); a person or company with whom the college has a contract to provide a service instead of using college employees or officials (such as an attorney, auditor, or collection agent); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his/her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her professional responsibilities for the college. Also exempt are officials of other colleges, universities, or schools in which the student intends to enroll; and in compliance with a judicial order or subpoena, provided the student is informed before the information is released.
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-5920
FERPA assumes that all students are independent students; therefore, parents or legal guardians cannot be given information on their son/daughter without the student's written permission. Parents or guardians with questions concerning their son/daughter's education record should contact the Director of Admissions & Records.
What is Directory Information?
Information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed is considered Directory Information.
- Student Name
- Mailing Address
- Telephone Listing
- Terms of attendance
- Major/Field of study
- Grade Level
- Enrollment status
- Participation in sports/clubs
- Degrees, Honors, and Awards received.
To refuse or "opt out" of the release of directory information, students may fill out this form and return it to the Admissions & Records Office at IVCC.
Before deciding to "opt out", a student should consider the effects of a confidential classification:
- The student will be required to make all address changes in person with a form of photo ID
- The student will not receive any mailings from outside educational entities (except the military as required by law) regarding programs or opportunities available
- Enrollment status as an IVCC student will be suppressed and unable to be released.
If a loan company, prospective employer, family member, etc., inquire about enrollment status, they will be informed that we have no record of attendance. The student will not be listed in any honors, graduation, or other recognitions submitted to the press or available to the public.
Once a student has decided to “opt out” and thus designated a confidential classification and requested that a block of directory information be added to his or her record, it will not be removed until the student fills out an "opt out" revocation form.
Revocation forms are located in the Office of Admissions & Records on the Main Campus.
Disclosure of Education Record Information
A student must provide written consent via a signed and dated FERPA Release Form before an institution may disclose personally identifiable information from their education records. Completed forms are stored in a secure location within the Admissions & Records Office on the Main Campus.
The FERPA Release Form must:
- Specify the records to be released
- State the purpose of the disclosure
- Identify to whom the release will be made
- Be signed and dated by the student.
- Is only good for the calendar year it was signed.
In addition, for anyone other than the student to be able to speak directly with a student's instructor regarding specific academic progress, a Faculty FERPA Release Form must be signed and dated and on file in the respective academic Division Office prior to any discussion.
FERPA Release Forms can be located in the Office of Admissions & Records on the Main Campus.