Records

In light of new joint guidance from IAI/ICCB/IBHE, IVCC is now able to offer students increased grading flexibility in order to limit the negative ramifications of COVID-19.  Pass/Fail grading has been a longstanding grading option for some courses for quite some time.  Now, we’re able to temporarily expand the option to all courses for the Spring 2020 semester due the disruptions caused by COVID-19. 

While Pass/Fail (as opposed to the traditional ‘letter grade’ system), is an additional options for students, it may not be the right choice for some students and may present transferability, financial aid, and/or athletic eligibility issues. Before electing the Pass/Fail option, students should use the attachment as guidance and/or speak with an IVCC Counselor, Financial Aid Advisor, or 4-year university.

Beginning Wednesday April 22, students will be able to opt-in to Pass/Fail via a link in the WebAdvisor Student Menu.  The deadline for opting-in will be 4:30pm on April 30^th.  After the semester, students may request a grade change if it is determined that pass/fail will no longer work for them (or vice-versa).  Additionally, the withdrawal deadline has also been extended yet again to April 30^th to provide students with even more time to make decisions that make the most sense for them.  Additionally, there may be courses associated with accredited programs that require letter grades.  Students should check with the respective program coordinator in those situations prior to opting in to pass/fail.

Faculty should not award a Pass/Fail grade without student consent.  Instead, at final grading time, faculty should assign final letter grades as they normally would. The Records Office will then apply the pass/fail option to students during final grade processing after grades are due from faculty (10am on May 13).  Then, the Records Office will communicate to faculty which students opted in to pass/fail.

Faculty should retain their course records in the event a student requests a grade change.  This is also something that should be done from a records retention standpoint and to be in compliance with future audits by the ICCB.

After final grades are issued and processed, a student may request a change of grade by following the procedures outlined in the IVCC Catalog.

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IVCC's goal is to assist students in limiting negative consequences the COVID-19 pandemic has on their studies.  Please contact a Financial Aid or Counseling staff member at IVCC before making the decision to withdraw.  An IVCC Counselor will explain your academic options as we navigate this uncertain time. The deadline to withdraw from full semester classes has been extended to April 30 at 4:30pm.

While personal safety is our priority right now, we will do all we can to safeguard your investment and protect your tuition, grades, and transcripts.  We will work with individual students for the best outcome.

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Registration for Summer and Fall courses is ongoing.

To search course listings and register for class sections, please log into your WebAdvisor account.

For assistance in registering for classes, please call Admissions & Records at 815-224-0447 or visit the Registration page.

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Transcript Request Instructions Back To Top

The waitlisting process allows students to place their name on a waitlist once a section fills. As seats within the full section become available, students on the waitlist will be notified of the opening in order of their standing on the waitlist. Back To Top

Report cards are not mailed to students unless specifically requested by the student. Grades will be available for viewing through WebAdvisor upon the completion of the grading process (usually the day after grades are due for faculty for a given semester.) Back To Top

If you are an IVCC graduate and would like to request a Duplicate Diploma, please download the form and either mail or fax it to the address listed below. There is a $15 fee per diploma. Back To Top

Family Educational Rights and Privacy Act: Due to federal privacy law, IVCC and its instructors cannot release grades or progress information without the written consent of the student. Visit our FERPA page for complete information.Back To Top

Final grades are due in the Records Office for at 10:00am on the following days/semesters:
- Spring 2020: May 13
- Summer 2020
     - Summer A: June 11
     - Summer B: August 6
     - Summer OC: July 27
- Fall 2020: December 15
- Spring 2021: May 19

Students will be able to view semester grades on the day following the final grade due date.Back To Top

"Incomplete" is a temporary grade assigned when illness, unavoidable absence, or other reasons satisfactory to the instructor prevent completion of the course requirements by the end of the semester. A grade of "INC" must be removed as designated by the instructor, but not later than the last class day of the semester following the issuance of the incomplete, excluding Summer semester.

If the incomplete is not made up within the allotted time, the grade for the course is changed to an F, or failing grade. Questions about incompletes should be directed to the Office of Admissions, Records, & Transfer Services.

Veterans must make up incomplete grades promptly to insure continued receipt of G.I. Bill benefits. Questions about the impact on veteran benefits should be directed to the Financial Aid Office.

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