Records

Records & Registration

IVCC’s Office of Admissions, Records, & Transfer Services provides quality services to prospective, current, and former students in a welcoming and friendly environment.

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To search course listings and register for class sections, please log into your WebAdvisor account.

For assistance in registering for classes, please call Admissions & Records at 815-224-0447. For in-person assistance, you may visit the Admissions & Records office in CTC-101 (near the main entrance of the Oglesby campus), or stop in to the IVCC Ottawa Center.

Transcripts

Transcript Request Instructions

Waitlisting

The waitlisting process allows students to place their name on a waitlist once a section fills. As seats within the full section become available, students on the waitlist will be notified of the opening in order of their standing on the waitlist.

Report Card Request

Report cards are not mailed to students unless specifically requested by the student. Grades will be available for viewing through WebAdvisor upon the completion of the grading process (usually the day after grades are due for faculty for a given semester.)

Duplicate Diplomas

If you are an IVCC graduate and would like to request a Duplicate Diploma, please download the form and either mail or fax it to the address listed below. There is a $15 fee per diploma.

FERPA

Family Educational Rights and Privacy Act: Due to federal privacy law, IVCC and its instructors cannot release grades or progress information without the written consent of the student. Visit our FERPA page for complete information.

Frequently Asked Questions

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How do I drop a class?

If you drop a course within the refund period, you will receive a refund. After the drop deadline (refer to your schedule for refund date) it's considered as a withdraw. Withdraw means no refund, but a W does not affect GPA.

Speak to your instructor or a counselor. It is also a good idea to speak with financial aid to determine if it would affect your aid for future semesters.

Webadvisor

Is it too late to sign up for classes?

Students have until the first day the class meets to sign up.

Why don't I see my online class on Blackboard?

Contact the Student Help Desk at 815-224-0318

How do I get my diploma?

Graduation applications are available in the Counseling Center CTC 202, or you can download the form and turn it in.

What is my student ID number?

The student ID number, not to be confused with the K-number, is located on your ID card in purple.