Records

Please contact a Financial Aid or Counseling staff member at IVCC before making the decision to withdraw.  An IVCC Counselor will explain your academic options as we navigate this uncertain time.

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Please see the cashiers page for more information. 

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Registration for Spring 2023 classes begins November 1st

To search course listings and register for class sections, please log into your WebAdvisor account.

For assistance in registering for classes, please call Admissions & Records at 815-224-0447 or visit the Registration page.

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Transcript Request Instructions Back To Top

The waitlisting process allows students to place their name on a waitlist once a section fills. As seats within the full section become available, students on the waitlist will be notified of the opening in order of their standing on the waitlist. Back To Top

Report cards are not mailed to students unless specifically requested by the student. Grades will be available for viewing through WebAdvisor upon the completion of the grading process (usually the day after grades are due for faculty for a given semester.)  

Students can request a printed report card by going to the records office. Back To Top

If you are an IVCC graduate and would like to request a Duplicate Diploma, please download the form and either mail or fax it to the address listed below. There is a $15 fee per diploma. Back To Top

Family Educational Rights and Privacy Act: Due to federal privacy law, IVCC and its instructors cannot release grades or progress information without the written consent of the student. Visit our FERPA page for complete information.Back To Top

Final grades are due in the Records Office at 10:00am on the following days/semesters:

- Spring 2023: May 11th

Students will be able to view semester grades on the day following the final grade due date.

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"Incomplete" is a temporary grade assigned when illness, unavoidable absence, or other reasons satisfactory to the instructor prevent completion of the course requirements by the end of the semester. A grade of "INC" must be removed as designated by the instructor, but not later than the last class day of the semester following the issuance of the incomplete, excluding Summer semester.

If the incomplete is not made up within the allotted time, the grade for the course is changed to an F, or failing grade. Questions about incompletes should be directed to the Office of Admissions and Records.

Veterans must make up incomplete grades promptly to insure continued receipt of G.I. Bill benefits. Questions about the impact on veteran benefits should be directed to the Financial Aid Office.

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