May 12, 2022 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 5:30 p.m. on Thursday, May 12, 2022 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Everett J. Solon, Chair

Jay K. McCracken, Vice Chair

Angela M. Stevenson, Secretary

Amy L. Boyles

Jane E. Goetz

William F. Hunt

Austin F. Dille, Student Trustee

Members Virtually Present

Maureen O. Rebholz (joined the meeting at 5:33 p.m.)

Members Telephonically Present

Members Absent

Others Physically Present

Jerry Corcoran, President

Matthew Seaton, Vice President for Business Services & Finance

Gary Roberts, Vice President for Academic Affairs

Mark Grzybowski, Vice President for Student Services

Bonnie Campbell, Associate Vice President for Academic Affairs

Leslie Hofer, Director of Human Resources

David Stinnett, Ellucian Representative

Walt Zukowski, Attorney

Others Virtually Present

Mr. Solon informed of a couple items: 1) The provisions related to the Open Meetings Act allowing for Board meetings to be virtual continue due to Governor Pritzker’s most recent disaster proclamation and 2) it is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video.

Approval of Agenda

It was moved by Ms. Goetz and seconded by Mr. McCracken to approve the agenda.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

Public Comment

None

Content Agenda Items

It was moved by Ms. Stevenson and seconded by Mr. Hunt to approve the consent agenda, as presented.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

The following items were approved in the consent agenda:

Approval of Minutes – April 14, 2022 Board Meeting.

Approval of Bills - $2,323,948.34

Education Fund - $1,713,335.82; Operations & Maintenance Fund - $285,313.16; Operations & Maintenance (Restricted Fund) - $93,524.90; Auxiliary Fund - $55,581.68; Restricted Fund - $135,385.59; and Liability, Protection & Settlement Fund - $40,807.19.

Treasurer’s Report

Personnel

Approved stipends for pay periods ending April 9, 2022 and April 23, 2022 & Part-time Faculty and Staff Appointments April 2022.

President's Report

Dr. Corcoran extended congratulations to Dorene Data and her students on the very successful Making Industry Meaningful in College (MIMIC) fair that was held on April 20. He noted that along with Dorene, the student who really asserted herself in a leadership role for the program was Lydia Walker of Seneca. Our MIMIC students spent a lot of time working on their capstone projects and were pleased with the results. Dr. Corcoran reported that a few days later we were able to resume having our annual in-person Recognition Awards event at Grand Bear Resort in Utica. Dr. Corcoran extended kudos to the Recognition Committee of Gerilynn Schultz, Crystal Credi, Tina Hardy, Paula Hallock, Leslie Hofer and Taylor Browder for all the time and effort they obviously put into presenting an excellent event. He noted that turnout was great including Vice Chair Jay McCracken and trustees Dr. Rebholz and Bill Hunt as well as Foundation directors Brayton, Zavada and Stoutner. Dr. Corcoran commented that it was nice having both Boards represented. Dr. Corcoran extended kudos to Reed Wilson for handling all of the arrangements to have three key legislators on campus recently including Senator Rezin and Representatives Yednock and Welter. He noted that although he never regretted attending Lobby Day activities at the Capitol in the past, it is always nice to have our representatives and senators who work so hard on IVCC’s behalf on campus to so that everyone’s clear as to where we are and where we would like to go with their help. Dr. Corcoran noted that in speaking of leveraging our resources so that IVCC can benefit from State and Federal grants, a few days ago he mentioned to a group of employees that he was in awe of how resourceful our administration has been in terms of pursuing grants this year including: $3 million+ from the EDA for the Ag Complex; $1.8 million from Senator Duckworth for the nursing lab expansion; $250,000 from Representative Kinzinger for a new greenhouse; $218,000 from LaSalle County for the tiling project; $3.225 million in HEERF resources for IT enhancements and security; and an exciting project that Dr. Seaton is lining up for us as we speak in pursuit of a $1 million USDA grant for distance learning purposes to share coursework with 10 district high schools. Dr. Corcoran informed that Tammy Landgraf, our excellent Early Childhood Education program coordinator, is working with her dean, Dr. Lirim Neziroski, on a plan that is in-step with goals set forth in the Early Childhood Access Consortium for Equity Pay project. IVCC’s allocation for this new program is $650,500 over three years. Dr. Corcoran noted that Dr. Gary Roberts did an excellent job of reporting on measures of success and areas for improvement to the Planning Committee this evening. He added that Dr. Roberts has brought some fresh new ideas to the table regarding the success of a Middle College concept that worked well for him in Michigan and what he would like to do to take that same program to scale in the IVCC district. Dr. Corcoran commented that this is a doable gamechanger, and something we foresee will take root with his leadership. He added that our local legislators loved the idea. Dr. Corcoran reported that Mark Grzybowski and his outstanding Student Services division have everything ready to go for Saturday’s Commencement following Bonnie Campbell and the Nursing department’s Pinning ceremony. Dr. Corcoran noted that everyone is looking forward to Saturday where this year’s graduating class will include two students from Marquette Academy and one student from LaMoille High School who have earned their associate degrees and high school diplomas simultaneously.

Committee Reports

None

RFP - Counseling Services for Mental Health Early Action on Campus Act

It was moved by Ms. Stevenson and seconded by Dr. Boyles to approve Transformative Growth Counseling Services as the college’s provider of Counseling Services as related to the Mental Health Early Action On-Campus Act for an initial period of three years and total cost of $315,000 primarily covered with TORT funds.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes”– Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried. Ms. Goetz commented that this will provide an opportunity for a service that is much needed.

Approval - Additional Purchases for Technology Replacement of Various Technology Components

It was moved by Mr. Hunt and seconded by Ms. Goetz to approve the proposal from the IT Department for purchase of monitors and hub monitors equipment at a cost not to exceed $33,000 plus shipping, as requested.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

Approval - Contract with the City of Oglesby for a Full-Time Police Officer

It was moved by Ms. Stevenson and seconded by Dr. Boyles to approve the contract with the City of Oglesby for a Full-Time Police Officer, as presented.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

Staff Retirement - Bonnie Campbell, Associate Vice President for Academic Affairs

It was moved by Mr. McCracken and seconded by Dr. Rebholz to accept with regret the retirement notice of Bonnie Campbell, Associate Vice President for Academic Affairs, effective October 1, 2022.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried. Dr. Rebholz thanked Ms. Campbell for her contributions to the college and noted that she has made a tremendous difference and has been a wonderful representative of IVCC.

Bid Results - CETLA Program Renovation

It was moved by Ms. Goetz and seconded by Mr. McCracken to approve to accept the base bid from Lo Destro Construction Company, Chicago, Illinois, in the amount of $1,550,000 for the CETLA Program Renovation.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

Bid Results - Asbestros Abatement - CETLA Band Room Renovation

It was moved by Mr. McCracken and seconded by Mr. Hunt to approve to accept the Base Bid #1 and #2 and the Alternate Bid #1 Non-ACM Demolition from Colfax Corporation, Chicago, Illinois, in the amount of $175,800 for the Asbestos Abatement – CETLA Band Room Renovation.

Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

Bid Request - Cardiac Monitor for EMS Program

It was moved by Dr. Rebholz and seconded by Ms. Stevenson to authorize seeking bids for a cardiac monitor for the EMS program at an estimated cost of $35,000.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

Purchase Request - Dental Equipment for Dental Lab

It was moved by Ms. Goetz and seconded by Dr. Boyles to authorize seeking bids to purchase the remaining dental equipment needed for the Dental Program Renovation at an estimated cost of $35,000.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

Approval - Renewal of Blackboard Learn for 2022-2023

It was moved by Mr. Hunt and seconded by Ms. Stevenson to approve the renewal of Blackboard Learn for 2022-2023 at a cost of $57,351.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried. Dr. Corcoran noted that Dr. Patrice Hess took the lead on this project and we thank her.

Approval - Proposal for Ellucian Cloud Migration

It was moved by Dr. Rebholz and seconded by Ms. Stevenson to approve the proposal from the IT Department for transition of Colleague to a cloud-based system over the course of the next two years, as presented. Dr. Seaton noted that the cost of the migration would not exceed $1,280,139 over the normal costs of Colleague and that this transition would be paid from the Higher Education Emergency Relief Fund resources. Dr. Seaton introduced David Stinnett, representative of Ellucian to answer any questions that the Board may have regarding this project.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

Board Policy Update - 4.13 - Investments

It was moved by Mr. McCracken and seconded by Ms. Goetz to approve the update to Board Policy 4.13 - Investments to allow for maximum returns within State and Federal regulations, as presented. Ms. Goetz, Chair of the Planning Committee noted that the committee recommended approval of the Board Policy update at its meeting on May 12.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

Items for Information

Mr. Solon pointed out the information items on pages 69-81 of the Board book.

Trustee Comment

Dr. Boyles noted that four of the action items approved at this meeting were supported by the Higher Education Emergency Relief Fund (HEERF). She expressed appreciation to the administration and staff for being proactive with using our resources so well.

Mr. McCracken noted that as a Board Trustee and a high school superintendent he has had an opportunity to work with Bonnie Campbell and she has done a phenomenal job. He thanked Ms. Campbell for her tremendous contributions to the college.

Closed Session

Mr. Solon requested a motion and a roll call vote at 5:54 p.m. to enter into a closed session to discuss: 1) complaint lodged against an official or employee of the public body; 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 3) pending litigation; 4) collective negotiations; 5) security procedures, school building safety and security; and 6) closed session minutes.  Motion made by Ms. Stevenson and seconded by Mr. Hunt to enter into a closed session.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes”– Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried. The Board immediately entered closed session at 5:55 p.m.

Motion made by Ms. Stevenson and seconded by Mr. Hunt to return to the regular meeting.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes”– Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried. The regular meeting resumed at 6:55 p.m.

Approval of Negotiated Retirement Agreement with Faculty Who Provide Instruction in the Area of English

It was moved by Ms. Goetz and seconded by Mr. McCracken to approve the retirement letter and agreement with Jennifer Bubb, English/Reading Instructor, as presented.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

Approval of Collective Bargaining Agreement

Motion made by Dr. Boyles and seconded by Dr. Rebholz to approve the five-year contract 2022-2027 with the Service Employees International Union Local 138, as presented.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes”– Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

Closed Session Minutes

It was moved by Dr. Rebholz and seconded by Mr. McCracken to approve and retain the closed session minutes of the April 14, 2022 Board meeting.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes”– Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon.  “Nay” – none.  Motion carried.

Other

Ms. Goetz thanked the administration for the Quick Facts. She informed that the ICCTA Northwest Region Meeting hosted by Highland Community College is set for Wednesday, June 8 at 4:30 p.m. and the meeting may be open to a Zoom link. Ms. Goetz noted that she will attend the regional meeting in person and encouraged other Trustees to join her in attending.

Dr. Corcoran announced that the first Trustee Education Award will be given to Ms. Goetz at the annual ICCTA Awards Banquet on June 10. Ms. Goetz earned the award through her participation in 15 or more seminars offered by ICCTA.

Adjournment

Mr. Solon declared the meeting adjourned at 7:00 p.m.