April 25, 2020 Special Meeting
The Board of Trustees of Illinois Valley Community College District No. 513 convened a special emergency session at 9:30 a.m. on Saturday, April 25, 2020 in the Board Room (C307) at Illinois Valley Community College.
Members Virtually Present
Jane E. Goetz, Chair
Angela M. Stevenson, Secretary
Amy L. Boyles
David O. Mallery
Jay K. McCracken
Maureen O. Rebholz
Members Everett Telephonically Present
J. Solon, Vice Chair
Others Physically Present
Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Chris Dunlap, Director of Information Technology
Fran Brolley, Director of Community Relations and Development
Others Virtually Present
Walt Zukowski, Attorney
Ms. Goetz called the meeting to order at 9:35 a.m. It is the custom and practice of the college to record Board meetings and all present were informed that the meeting was being recorded both audio and video.
APPROVAL OF AGENDA
It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the agenda, as presented. Motion passed by voice vote.
COMPUTER SYSTEM BREACH UPDATE
Dr. Corcoran informed that on Friday the IVCC computer system was compromised and an intruder locked the college’s email system and servers. Dr. Corcoran noted that the Board was able to meet for a special emergency session because of the need to expedite the investigation and the state’s attorney, attorney general, FBI and other law enforcement might be contacted. Ms. Roelfsema noted that time is of the essence to search for the solution to and investigation of the internet breach. Ms. Roelfsema informed that in addition to blocking emails, the problem hinders registration for courses, which is ongoing, the administrative software, Colleague and working many of IVCC’s daily operations are currently at a standstill. She added that restoring the network and completing the forensic audit could take nine to ten days. Dr. Corcoran advised that Rehmann Robson LLC, which the college has worked with in the past, is ready to investigate and solve the breach, however approval is needed to move forward. He noted that additional companies that were involved in helping with IVCC information technology in the past might get involved as well, but Rehmann would take the lead. For example, Robert Ferrilli, whose firm already works with the college’s Information Technology, called Saturday and offered to help. Mr. Zukowski requested a copy of the incident response authorization as well as the original agreement with Rehmann Robson LLC. Ms. Roelfsema informed that the college has up to $100,000 in insurance coverage for the matter and a claim has already been filed. Dr. Corcoran advised that we need to move as quickly as possible.
POSSIBLE ENGAGEMENT OF SERVICES WITH CONSULTING FIRM
Motion made by Mr. Mallery and seconded by Ms. Stevenson to authorize Dr. Corcoran and the administration to proceed in securing a contract to unlock the college’s information system and provide for a forensics investigation. Motion passed by voice vote.
- Mr. McCracken thanked the entire IVCC team for all of their work at the college.
- Ms. Goetz thanked the Board members for taking the time to come together on short notice.
Ms. Goetz declared the meeting adjourned at 9:58 a.m.