March 8, 2018 Minutes of Regular Meeting

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
David O. Mallery, Secretary
Amy L. Boyles  
Jay K. McCracken
Melissa M. Olivero
Matthew F. Pehoski, Student Trustee   

Members Absent

Angela M. Stevenson

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Bonnie Campbell, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Leslie Hofer, Director of Human Resources
Walt Zukowski, Attorney
Robyn Schiffman, Dean of Humanities, Fine Arts, and Social Sciences
Ron Groleau, Dean of Natural Sciences and Business

MOMENT OF SILENCE

Dale J. McConville passed away on Saturday, March 3.  Dale proudly served on the IVCC board for 22 years, including one-term as chair.  Ms. Goetz invited all present to join her in a moment of silence in memory of Dale J. McConville.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

Jared Olesen, vice president of the AFT Local 1810, addressed the Board and stated that it was the understanding of the faculty that an item would be discussed in closed session this evening that would affect the members.  Mr. Olesen informed that we have made a reasonable, fair offer that would solve the issue under consideration expeditiously and with the most minimal expense to the college of time, effort and resources; we hope that the Board of Trustees will see this as the common sense solution that it is.  Mr. Olesen noted that we remain committed to the college community and our students.   He concluded that we will make ourselves available at a later date, if necessary, to answer any questions that the Board may have.

CAMPUS UPDATE – FALL 2017 STUDENT DEMOGRAPIC REPORT

Mr. Mark Grzybowski presented the Fall 2017 Student Demographic Report.  He shared information on Fall tenth day enrollment by enrollment status, residence, college-bound seniors, location, gender, age group, percentage of students receiving financial assistance, number of students receiving Foundation assistance, ethnicity, education goal, and employment status.  Student demographic metrics of the 2017 Fall semester remained consistent compared to those at the same point in time during recently completed fall semesters. Mr. Grzybowski reported that despite total credit hours tracking slightly behind the tenth day of Fall 2016, enrolled student headcount increased from 3,209 to 3,241 for Fall 2017.  He informed that students aged 18 accounted for 19.89 percent of IVCC’s enrollment as of the tenth day of the 2017 Fall semester.  This figure represents a .5 decrease from tenth day Fall 2016.  Despite the slight decrease, Mr. Grzybowski noted that it is plausible to conclude that strong recruitment practices at the local high schools remain effective.  Incremental strides of recruiting and retaining students aged 21-50 were realized during the Fall 2017 semester with an increase of 20 students.   In regards to student financials Mr. Grzybowski informed that the number of students receiving any type of financial aid climbed from 35 percent in Fall 2016 to 48 percent in Fall 2017.  Those who received only Pell and MAP increased from 28 percent to 37 percent over the previous year.  The IVCC Foundation awarded $273,150 to 217 students for the Fall of 2017, representing a $31,300 increase over 2016.

CONSENT AGENDA ITEMS

It was moved by Dr. Boyles and seconded by Ms. Olivero to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – February 8, 2018 Board Meeting.

Approval of Bills - $1,976,903.71

Education Fund - $1,743,416.59; Operations & Maintenance Fund - $71,257.07; Operations & Maintenance (Restricted Fund) - $17,872.00; Auxiliary Fund - $131,512.95; Restricted Fund - $5,602.59; and Liability, Protection & Settlement Fund - $7,242.51.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending February 3, 2018 and February 17, 2018.

Request for RFP – It Security Audit

Authorized seeking proposals for an Information Security Audit.

Purchase Request

Approved the purchase of the Palo Alto Firewall Maintenance and Support in the amount of $36,640 from Burwood Group, Inc. for a period of three years.

PRESIDENT’S REPORT

Dr. Corcoran reported that on February 13, Dr. David Kuester and many of his colleagues and students carried on a tradition that has been in place for a number of years whereby IVCC and Horizon House employees form a partnership and provide disability-awareness programs at local school districts. This year’s first performance was at Dimmick School and the response was terrific. Per Dr. Kuester, students were totally engaged in creative story-building workshops and the students loved the program.  In the eyes of theatre director David Kuester the best part is watching students at all levels and staff working together to better understand the importance of quality of life for all. Dr. Corcoran thanked Dr. Kuester and his team for a job well done. Dr. Corcoran informed that this year’s Edible Car contest was held on February 28 and once again Dorene Data, Jim Gibson, Rosie Lynch and many of their colleagues made it a fun-yet-instructional event. A total of 61 students participated, 34 from five area high schools.  A total of 36 cars were built (an all-time record); seven instructors (both IVCC and high school) supervised and/or built cars. He noted that the high school students had an overall great experience and enjoyed touring our facilities. Dr. Corcoran reported that the Agriculture open house on March 2 was very well done thanks to the excellent planning of Willard Mott, Ron Groleau, Reed Wilson and members of our agriculture student club.  Feedback from attendees was positive and we remain very optimistic about what we think will end up being one of our premier programs at IVCC.  Dr. Corcoran noted that work is underway so that by Fall semester of 2019 we will be able to launch our new cybersecurity and CMA programs. Dr. Corcoran reported that the season ended last weekend for both our women’s and men’s basketball teams. They each won the first games of their tournaments but were defeated in the second round. Both teams had great seasons, on and off the court, and we are proud of them. Dr. Corcoran thanked the Illinois Valley Labor Management Group for hosting this afternoon’s business after-hours again this year on the east campus the night before our annual career fair activity. He informed that we are expecting approximately 1,100 students to attend tomorrow’s program thanks to the fine work of Susan Monroe. Dr. Corcoran noted that we are lucky to have such a great relationship with the Building and Construction Trades Group as well as the Contractors Association. He expressed that they are wonderful supporters of the college. Dr. Corcoran informed of the annual recognition event to be held on Friday, April 13 at Grand Bear Resort. The social hour will begin at 4 p.m. followed by hors d’oeuvres from 4:30-5:30 p.m. with the awards presentations from 5:30-6:30 p.m. He noted that the provided form for the recognition event could be completed and turned in now or get back to HR or Judy Day about attending so that we can plan accordingly.  Dr. Corcoran reported that this year’s academic awards ceremony will be held on April 4 in the gymnasium. He noted that Judy will be happy to email the memo to you that is before you from Mark Grzybowski so that you can easily click on the link with your RSVP.

TENURE RECOMMENDATIONS

Dr. Anderson informed that the tenure process requires faculty demonstrate exemplary teaching, contributions to the college and community, and involvement with professional organizations.   Dr. Anderson noted in her recommendation that Dan Serafini’s accomplishments include consistent work with our high school and junior high school partners to align curriculum in mathematics, the excellent delivery of the Fast Track math curriculum, and his leadership and participation in the college’s planning processes over the past two years.  Dr. Schiffman noted that Mr. Serafini as a veteran instructor and corporate trainer has found another calling in the college classroom.  Further, IVCC is fortunate to have Dan Serafini as one of our stellar instructors.  It was moved by Mr. Solon and seconded by Mr. McCracken to approve the tenure of Dan Serafini, Mathematics Instructor. Motion passed by voice vote.

Ms. Campbell noted that Heather Seghi’s accomplishments include the redesign of the Dental Assisting curriculum, the modernization of equipment including the use of digital slides instead of film, and the professionalization of the student organization.  Ms. Campbell offered her highest recommendation for Ms. Seghi’s tenure noting that “Heather Seghi has proven herself to be a dedicated instructor who exemplifies the Core Values and Valued Practices that serve the mission of Illinois Valley Community College.”  It was moved by Mr. Mallery and seconded by Dr. Boyles to approve the tenure of Heather Seghi, Dental Assisting Instructor. Motion passed by voice vote.

FACULTY APPOINTMENT – KEVIN HERMES

It was moved by Mr. Solon and seconded by Ms. Olivero to approve the appointment of Kevin Hermes as Criminal Justice Instructor effective August 13, 2018 at level B-8 on the faculty salary schedule subject to terms and conditions of the 2018/2019 faculty salary schedule yet to be negotiated.  The 2017/2018 level B-8 annualized level B-8 annualized salary is $51,496.  Mr.  Groleau noted that Kevin Hermes brings nearly 30 years of police work experience, has college teaching experience which includes the development and teaching of online classes, and is nearing completion of his Ph.D. in criminal justice.   Motion passed by voice vote.  Mr. Hermes was in attendance at the Board meeting and he was congratulated on his appointment.

BID RESULTS – CAMPUS-WIDE SECURITY UPGRADES

It was moved by Mr. Solon and seconded by Mr. McCracken to accept the base bid from Total Automation Concepts, Inc., Alsip, Illinois, in the amount of $352,985 for the Campus-wide Security Upgrades.  Motion passed by voice vote.

BID RESULTS – CULTURAL CENTRE ACCESSIBILITY UPGRADES

It was moved by Dr. Boyles and seconded by Mr. Pehoski to accept the base bid and Alternate No. 2 from Vanguard Contractors, Inc., Pekin, Illinois, in the amount of $554,700 for the Cultural Centre Accessibility Upgrades.  Motion passed by voice vote.

INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF MARSEILLES

It was moved by Ms. Olivero and seconded by Mr. Solon to approve the intergovernmental agreement with the City of Marseilles, as presented.  Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz reminded all present of the IVCC Wind Ensemble Concert this evening (March 8) at 7:30 p.m. in the Dr. Mary Margaret Weeg Cultural Centre.

CLOSED SESSION

It was moved by Mr. Mallery and seconded by Dr. Boyles to convene a closed session at 7:03 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) litigation; 3) collective negotiations; and 4) closed session minutes.  Motion passed by voice vote.

After a short break, the Board entered closed session at 7:10 p.m.  On a motion by Dr. Boyles and seconded by Mr. McCracken, the regular meeting resumed at 7:59 p.m.   Motion passed by voice vote

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Mr. Solon and seconded by Mr. Pehoski to approve and retain the Closed Session minutes of the February 8, 2018 Closed Session Meeting. Motion passed by voice vote.

OTHER

None

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 8:00 p.m.