June 14, 2018 Minutes of Regular Meeting

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
Amy L. Boyles
Jay K. McCracken
Angela M. Stevenson
Joseph M. Marenda, Student Trustee

Members Absent

David O. Mallery, Secretary
Melissa M. Olivero

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Bonnie Campbell, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Leslie Hofer, Director of Human Resources
Jim Peters, Attorney

APPOINTMENT OF SECRETARY PRO-TEM

Ms. Goetz appointed Dr. Boyles as secretary pro-tem in the absence of Mr. Mallery.

APPROVAL OF AGENDA

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Mr. Solon and seconded by Dr. Boyles to approve the consent agenda, as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – May 10, 2018 Board Meeting.

Approval of Bills - $1,136,801.41

Education Fund - $939,140.21; Operations & Maintenance Fund - $63,661.13; Auxiliary Fund - $61,184.96; Restricted Fund - $19,993.27; Liability, Protection & Settlement Fund - $52,321.84; and Grants, Loans & Scholarships - $500.00.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending April 28, 2018; May 12, 2018; and May 26, 2018.

Prevailing Wage Resolution

Adopted the prevailing Wage Resolution for Fiscal Year 2019.

Purchase Requests

• Approved to purchase the 25Live software by CollegeNet at a cost of $38,000 plus travel expenses.
• Authorized the purchase of the replacement Colleague servers for $184,954.51 from Dell Inc.
• Approved to purchase through buying consortia:
• Janitorial supplies from Interline Brands, Inc., d/b/a Supply Works, Peoria, Illinois, at an estimated annual cost of $40,000 through the Illinois Public Higher Education Cooperative (IPHEC).
• Elevator maintenance services from ThyssenKrupp Elevator Corporation, Peoria, Illinois, through National Joint Powers Alliance (NJPA) at an annual cost of $27,707.76.
• Approved to purchase automotive parts and supplies from L & L of Sterling, Inc. (NAPA), Advance Auto Parts, and O’Reilly Auto Parts in an estimated amount of $50,000 for FY2019.
• Approved to purchase an estimated $50,000 in fuel for the Truck Driving Training Program using WEX, Inc. fuel cards.
• Approved to purchase annual radio, billboard, and television advertising in the amount of $73,072.44 for FY2019 from NRG Media, LaSalle County Broadcasting Corp., Studstill Media, WZOE, Inc., Screenvision Media, and Comcast Spotlight.
• Authorized the renewal of the Rave Mobile Alerts service for the total amount of $11,232 to be paid in the amount of $3,744 per year to Rave Mobile Safety for a period of three years.

PRESIDENT’S REPORT

Dr. Corcoran reported that three of our biggest events of the year were held after last month’s board meeting. Our May 15 adult education recognition event took place followed by our nurse pinning and commencement on May 19. He noted that the bottom line is everything turned out just fine thanks to Sara Escatel and her adult education staff, Julie Hogue working closely with our nursing faculty and staff, and Mark Grzybowski and his student services team. Dr. Larry Huffman did a fine job of delivering his commencement address to our graduates. Dr. Corcoran extended thanks to everyone for making sure that each event was well planned, and an unforgettable experience for our students and their loved ones.  Dr. Corcoran pointed out page 76 of the board agenda that includes a draft and unsigned memo of understanding with Foreign Service (China) Group Ltd. as an indication of our interest in working closely with a group that purchased the Sherman School in Streator. Their goal is to convert it into an education institute for Chinese students who want to be immersed in American culture while also learning about American teaching methods. IVCC officials have visited with Yang Hong and his staff four times over the last two months – in Oglesby twice, once in Streator, and by way of a video conferencing-arrangement directly from Beijing.  Dr. Corcoran noted that we are very optimistic that by working closely with Streator city officials, Superintendent Matt Seaton of Streator Township High School, and Foreign Service (China) Group Ltd., the opportunities for collaboration are almost endless. Early indications are that Mr. Hong is planning to send us at least one visiting scholar in the fall with more to follow who might be ready to participate in a team-teaching arrangement with our faculty. Also, we anticipate Chinese students will begin the process of obtaining F-1 visas so that they can be well served in ESL instruction if necessary from our excellent adult education staff, and then move into the appropriate level of college-credit coursework in Oglesby and eventually in Streator.  Dr. Corcoran noted that the bottom line is it looks like all of this is coming together nicely and our hope is to return with a formal plan that underscores our collective goal of providing a rich and diverse cultural experience for Chinese and American students across the IVCC district. Dr. Corcoran reported that another exciting project on the horizon that could impact IVCC involves discussions that are underway amongst representatives of La Salle, Peru and Oglesby regarding a possible consolidation of their respective police forces. Dr. Corcoran informed that earlier in the week he attended an evening forum and spoke of his support for the group’s consideration of a possible location for the center being on our beautiful campus.  He noted that veteran members of the board will probably recall discussions we had with many of these same folks in late 2014 and early 2015 about the possibility of a regional dispatch center being housed at IVCC. At that time we were looking primarily at the area immediately south of the main entrance, near where the barn is now located. Dr. Corcoran informed that two other spots were also considered by the Regional Dispatch Center Board on the far south end of college-owned property close to where Rte. 251 meets Richard Moyle Sr. Highway. An engineer working on behalf of the City of Oglesby talked about the advantages of all three sites at Tuesday’s meeting. Dr. Corcoran noted that we are poised for growth with nearly half of the high school population currently benefiting from IVCC. The center would be a great learning resource for our many criminal justice and emergency medical services students, and we could offer lots of continuing education opportunities for employees of the L-P-O Police Center. Dr. Corcoran informed that more discussions will take place, however, his goal for being on record was simple: we all care tremendously about the safety and security of IVCC students, faculty, staff and the thousands of visitors throughout the year, and working together with our friends from all three cities could result in IVCC being one of the safest community college campuses in the nation. If this ends up happening, we can all look forward to someday seeing a headline in the paper that reads “LPO coming back to IVCC.”   Dr. Corcoran reported that in other great news, 48 IVCC athletes earned Arrowhead Conference Academic All-Conference Honors (3.0 or higher for the year), 20 athletes earned NJCAA Academic All-American Honors (3.6 or higher for the year) and 9 of the 20 were First-Team All-America with perfect 4.0 GPAs. Dr. Corcoran extended congratulations to our excellent student athletes, coaches and staff on a job well done. He noted that we are proud of you.

REQUEST FOR APPROVAL – STRATEGIC PLAN 2018 - 2023

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve the Strategic Plan 2018 – 2023, as presented.  The college’s updated Strategic Plan has been approved by the Strategic Leadership and Planning Council with input from internal and external constituents.  Motion passed by voice vote.  Dr. Corcoran noted that Dr. Deborah Anderson presented the Strategic Plan in a campus update at the May 2018 Board meeting and he thanked Dr. Anderson for taking the leadership role on this project.

FACULTY APPOINTMENT – JESSIE BOUXSEIN, NURSING INSTRUCTOR

It was moved by Dr. Boyles and seconded by Mr. Solon to approve the appointment of Jessie Bouxsein as Nursing Instructor effective August 13, 2018 at Step B-7, an annualized salary of $49,874 on the 2017/2018 faculty salary schedule, subject to terms and conditions of the 2018-2019 contract to be negotiated. Motion passed by voice vote.

FACULTY APPOINTMENT – AMBER FOX, ACCOUNTING INSTRUCTOR

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the appointment of Amber Fox as Accounting Instructor effective August 13, 2018 at Step B-6, an annualized salary of $48,307 on the 2017/2018 faculty salary schedule, subject to terms and conditions of the 2018-2019 contract to be negotiated. Motion passed by voice vote. Ms. Fox was in attendance at the Board meeting and she was congratulated on her appointment.

SABBATICAL LEAVE REQUEST – JAMES GIBSON

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the sabbatical leave for James Gibson for the spring 2019 semester.  Said leave to be governed by the conditions stipulated in the agreement between the American Federation of Teachers Local 1810 and the Board of Trustees of Illinois Valley Community College District No. 513.  Motion passed by voice vote.

PROPOSAL RESULTS – FOOD SERVICE PROVIDER

It was moved by Dr. Boyles and seconded by Ms. Stevenson to accept the proposal from DeMilio’s Italian Deli to provide food service on campus.  Motion passed by voice vote.  Dr. Corcoran noted that Country Catering has been wonderful to work with the past eight-and-a-half years and we wish them well.

PROPOSAL RESULTS – VENDING SERVICE PROVIDER

It was moved by Ms. Stevenson and seconded by Mr. McCracken to accept the proposal from Tri-City Vending & Foodservice to provide vending service on campus. Motion passed by voice vote.

BID RESULTS – HAAS ST-10 LATHE

It was moved by Mr. Solon and seconded by Dr. Boyles to accept the bid from Haas Factory Outlet Chicago, Elk Grove Village, Illinois as the lowest, most responsible bid for a Haas ST-10 Lathe in the amount of $51,628.75.  It was noted that Community Technology Center Campaign funds will be used for this purchase.  Motion passed by voice vote.

PERMISSION TO SEEK BIDS FOR BARN DEMOLITION

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve seeking bids for the barn demolition at an estimated cost of $30,000.  Motion passed by voice vote.

AUTHORIZATION TO CONTINUE PAYMENT FOR STANDARD OPERATING EXPENDITURES

It was moved by Dr. Boyles and seconded by Mr. McCracken to authorize to continue the operation of the College by making those expenditures required for normal operations, including salaries, approved contracts, utilities, maintenance, supplies and regular activities for the period July 1, 2018 through budget adoption.  Motion passed by voice vote.

REQUEST TO EXTEND THE BLACKBOARD CONTRACT

It was moved by Ms. Stevenson and seconded by Dr. Boyles to approve extending the contract with Blackboard to include FY19 at $53,000; FY20 at $54,590; and FY21 at $56,227.70.  Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz thanked Dr. Corcoran for forwarding news articles to the Board members.  She noted that this keeps us informed and is especially helpful to those of us who do not have access to these materials.

CLOSED SESSION

It was moved by Ms. Stevenson and seconded by Mr. McCracken to convene a closed session at  6:48 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body; 2) collective negotiations and 3) closed session minutes.  Motion passed by voice vote.

After a brief break, the Board entered closed session at 6:55 p.m.  On a motion by Mr. McCracken and seconded by Mr. Solon, the regular meeting resumed at 7:22 p.m.   Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve and retain the Closed Session minutes of the May 10, 2018 Closed Session Meeting.  Motion passed by voice vote.

OTHER

Dr. Corcoran noted that he was pleased that Joseph Marenda was able to join him at the ICCTA annual awards banquet in Springfield for the opportunity to be recognized along with Chris Jauch and Amanda Cook Fesperman.

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:25 p.m.