February 8, 2018 Minutes of Regular Meeting

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
David O. Mallery, Secretary
Amy L. Boyles  
Jay K. McCracken (arrived at 6:35 p.m.)
Melissa M. Olivero
Angela M. Stevenson
Matthew F. Pehoski, Student Trustee               

Members Absent

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Deborah Anderson, Vice President for Academic Affairs
Cheryl Roelfsema, Vice President for Business Services & Finance
Mark Grzybowski, Associate Vice President for Student Services
Leslie Hofer, Director of Human Resources
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None.

CONSENT AGENDA

It was moved by Ms. Olivero and seconded by Mr. Solon to approve the consent agenda, as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – January 11, 2018 Board Meeting and January 26, 2018 Audit/Finance Committee Meeting

Approval of Bills - $2,315,717.43

Education Fund - $1,403,595.72; Operations & Maintenance Fund - $77,437.97; Operations & Maintenance (Restricted Fund) - $652,060.02; Auxiliary Fund - $102,699.45; Restricted Fund - $33,954.38; and Liability, Protection & Settlement Fund - $45,969.89.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending January 6, 2018 and January 20, 2018.

PRESIDENT’S REPORT

Dr. Corcoran reported that Julie Hogue, our excellent director of Nursing received good news on January 22 regarding our NCLEX (National Council Licensure Exam) pass rates: our ADN program rate for 2017 was 95 percent compared to the Illinois average of 86 percent and the national average of 87 percent.  Our LPN program rate was 100 percent compared to the Illinois average of 86 percent and national average of 84 percent.  Dr. Corcoran reported that the college has had a seat at the table during discussions that have taken place involving the City of Marseilles and several other taxing bodies that may be impacted by the establishment of a new downtown TIF district. He noted that for 16 years, our custom and practice has always been to work with others and strike a balance between doing everything we can to support economic growth in the college district, yet reminding everyone of our dependence upon the college’s tax base as a vital stream of operating revenue, particularly when the state is struggling to craft a balanced budget. Dr. Corcoran thanked Cheryl Roelfsema for representing our interests at these meetings. He commented that our goal is to bring forward an intergovernmental agreement to the March board for consideration. Keep in mind that although this will be TIF District No. 5 for Marseilles, it will be our first intergovernmental agreement with the City, and for that we are most appreciative.  Dr. Corcoran reported that the annual academic challenge was held on Friday, February 2 in the Dr. Mary Margaret Weeg Cultural Center with 238 students participating from 11 district high schools: Ottawa, L-P, Streator, Seneca, Mendota, Hall, St. Bede, Midland, Putnam County, Marquette and LaMoille. Teams finishing first or second, along with individuals finishing first or second within their division and testing category move on to the U of I sectional on March 19. Disciplines in which students are tested include biology, English, math, computer science, physics, engineering graphics and chemistry. Ron Groleau served once again as the program coordinator; Ron was quick to point out that things would not have worked out as well as they did were it not for Karen Talsky, Polly Ragazincky, Wes Black, Quintin Overocker, Fran Brolley, Crystal Credi, Janice Corrigan and Dawn Watson.  Dr. Corcoran thanked Ron and his team on a job well done. Dr. Corcoran noted that the Agriculture Night event held on January 23 in conjunction with the men’s and women’s basketball games against Kishwaukee was a great experience for our ag students, faculty and staff. Dr. Corcoran thanked Trustees Jane Goetz, Jay McCracken and Dr. Amy Boyles for attending and thanked Cory Tomasson for his leadership in organizing the event. Beyond the fact that both of our teams won, it was great exposure for our new ag program and $150 was deposited into the ag student club account from operating the concessions.

COMMITTEE REPORTS

The Audit/Finance Committee met Friday, January 26, at 3:14 p.m. in the Board Room (C307).  Mr. Solon reported that it was a productive meeting, and Cheryl Roelfsema provided an informative and detailed financial report.  The committee also reviewed a tuition adjustment and course fee adjustments, along with a request for financial auditing services.  Mr. Solon noted that the presentation was thorough and concise. 

RESOLUTION DESIGNATING THE FISCAL YEAR

It was moved by Mr. Mallery and seconded by Ms. Stevenson to adopt the resolution designating the fiscal year be from July 1, 2018 to June 30, 2019 and approve the budget calendar, as presented. Motion passed by voice vote. 

TUITION ADJUSTMENT

Motion made by Mr. Solon and seconded by Dr. Boyles to increase tuition by $3.00 from $122.60 to $125.60 per credit hour beginning with the summer 2018 semester.  The universal fee would remain the same at $7.40.  The combined tuition and universal fee would be $133.00. Motion passed by voice vote.

COURSE FEES/ADJUSTMENTS

It was moved by Mr. McCracken and seconded by Ms. Stevenson to change 44 course fees:  42 increases and two new courses, as presented.  Motion passed by voice vote.

AUDIT SERVICES

It was moved by Mr. Solon and seconded by Mr. Pehoski to approve entering into a three-year contract with Wipfli, LLP for financial auditing services, as presented.  It was noted that Wipfli LLP has been very thorough, responsive, and provided great service.  Motion passed by voice vote.

PURCHASE REQUEST – FURNITURE FOR C-316, C-325, and C-326

It was moved by Dr. Boyles and seconded by Ms. Olivero to approve the purchase of 38 tables for C-316, C-325 and C-326 from Mity-Lite, Inc., through the E&I Corporative Services, in the amount of $7,256.24 and 90 chairs for C-316 from Henricksen through the NCPA, in the amount of $13,041, for a total of $20,297.24, as presented.  Motion passed by voice vote.

PURCHASE REQUEST – FURNITURE FOR COMMON AREAS IN BUILDING B

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the purchase of furniture for the common areas in Building B at a cost of $14,307.84, from KI through the IPHEC, as presented.  Motion passed by voice vote.

FACULTY RETIREMENT – MICHAEL SANKOVICH – ACCOUNTING INSTRUCTOR

It was moved by Mr. Mallery and seconded by Ms. Stevenson to approve with regret the retirement of Michael Sankovich, Accounting Instructor, effective on July 31, 2018.  Mr. Mallery commented that Mr. Sankovich was one of his first instructors at IVCC.  Dr. Corcoran noted that Mike Sankovich has been an outstanding instructor at IVCC for over 34 years and Mr. Sankovich closed his retirement letter saying “My sincerest thanks to you and the college for providing me the opportunity to experience this incredibly rewarding career.”  Motion passed by voice vote.

FACULTY RETIREMENT – FRANCIE SKOFLANC – GRAPHIC ARTS TECHNOLOGY INSTRUCTOR

It was moved by Mr. Solon and seconded by Dr. Boyles to approve with regret the retirement of Francie Skoflanc, Graphic Arts Instructor, effective on July 31, 2018.  Dr. Corcoran commented that Francie Skoflanc has been an outstanding instructor at the college since 2000.  In her retirement letter Ms. Skoflanc said “Over the past few years I have had the opportunity to work with a group of excellent instructors, supportive deans and administration and have seen many of my students go on to obtain jobs and become productive citizens.”  Motion passed by voice vote.

ENTREPRENEURSHIP CERTIFICATE:  INACTIVATION

It was moved by Ms. Olivero and seconded by Ms. Stevenson to approve the inactivation of the Certificate in Entrepreneurship effective May 19, 2018, as presented.  Motion passed by voice vote.

TRUSTEE COMMENT

Board Chair Jane Goetz and trustee Dr. Amy Boyles presented Director of Development Fran Brolley a $1,000 check for the IVCC Foundation.  The check was the result of Ms. Goetz and Dr. Boyles being on the winning team at the Illinois Valley Federation of Labor’s 2018 Trivia Night.

CLOSED SESSION

It was moved by Dr. Boyles and seconded by Ms. Stevenson to convene a closed session at 6:47 p.m. to discuss 1) collective negotiations and 2) closed session minutes.  Motion passed by voice vote.  After a short break, the Board entered closed session at 6:50 p.m.  On a motion by Mr. Solon and seconded by Mr. McCracken the regular meeting resumed at 7:47 p.m.   Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve and retain the minutes of the January 11, 2018 Closed Session Board Meeting.  Motion passed by voice vote.

OTHER

Jane Goetz noted that the President’s Evaluation and Board’s Self-Evaluation forms were emailed to Board members this week.  The completed President’s Evaluation form should be emailed to Judy Day and the Board’s Self-Assessment should be emailed to Jane Goetz.  Both forms are due by Wednesday, February 21.  The evaluations will be compiled and discussed at the March 8^th Board meeting.

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:49 p.m.