December 13, 2018 Minutes of Regular Meeting

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair (entered at 6:34 p.m.)
David O. Mallery, Secretary
Amy L. Boyles
Jay K. McCracken
Melissa M. Olivero
Angela M. Stevenson
Joseph M. Marenda, Student Trustee

Members Absent

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Mark Grzybowski, Vice President for Student Services
Bonnie Campbell, Associate Vice President for Academic Affairs
Leslie Hofer, Director of Human Resources
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the agenda, with Action Item #13 tabled. Motion passed by voice vote.

PUBLIC COMMENT

Ms. Tracy Lee introduced herself to the Board as the newly elected president of the AFT Local 1810. Ms. Lee introduced other recently elected officers including Ms. Gina Elias, vice president; Ms. Renee Prine, corresponding secretary; Mr. Jim Moskalewicz, recording secretary; and Mr. Bob Reese and Ms. Nora Villarreal, sergeant-at-arms.  Ms. Lee noted that other officers not in attendance are Ms. Lori Cinotte, treasurer and Mr. Jared Olesen, sergeant-at-arms.

Mr. Luke Lovgren of La Moille High School was introduced by Mr. McCracken.  Mr. Lovgren thanked IVCC for partnering with his school on a College Start program beginning in January and shared a persuasive speech that he gave at La Moille this fall advocating for College Start being adopted there. Modeled after programs at Putnam County and Hall high schools, the initiative allows academically qualified students to take IVCC courses as part of their high school coursework. IVCC trustee Mr. McCracken was the Superintendent at Putnam County, Interim-Superintendent at Hall and current Interim-Superintendent at La Moille when College Start was introduced at each institution.

CONSENT AGENDA ITEMS

It was moved by Mr. Solon and seconded by Ms. Olivero to approve the consent agenda, as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – November 8, 2018 Board Meeting.

Approval of Bills - $1,267,720.85

Education Fund - $937,637.52; Operations & Maintenance Fund - $125,901.24; Operations & Maintenance (Restricted Fund) - $63,693.56; Auxiliary Fund - $70,576.75; Restricted Fund - $14,138.09; Audit Fund - $5,300.00; and Liability, Protection & Settlement Fund - $50,473.69.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending October 27, 2018; November 10, 2018; and November 24, 2018 and part-time faculty and staff appointments November 2018.

Approval

Approved the renewal of 21 ccSpringboard Software licenses from Anaca Technologies, Ltd. In the amount of $11,445 for 2019.

PRESIDENT’S REPORT

Dr. Corcoran reported that the November 14 Explore IVCC event on campus was a success thanks to Quintin Overocker, Aseret Loveland, and 50 members of the faculty, support staff and administration. Dr. Corcoran noted that Quintin reported 123 students registered and approximately 200 members of the community attended. Dr. Corcoran informed that feedback on the program was positive and encouraging. Dr. Corcoran reported that this year’s Support Staff Holiday Art and Craft Fair was held on November 28 thanks to a lot of fine people, especially program coordinator Lorri Foockle. He noted that this event raises money for IVCC’s Connect to Complete award for students using academic support services. A total of $1,200 was raised from a combination of vendor table fees, raffle tickets and donations. Dr. Corcoran thanked Lorri and our Support Staff as well as our facilities and IT department members on a job well done. Dr. Corcoran reported that our Agriculture program open house on November 29 was terrific thanks to Willard Mott and a number of faculty and staff who attended both afternoon and evening sessions. He informed that more than 40 dedicated high school Ag students attended and showed sincere interest in coming to IVCC very soon. Dr. Corcoran noted that the best part about being there was watching our current Ag students interact with our high school visitors. He noted that nothing beats student-to-student engagement. Dr. Corcoran commended Willard and the IVCC Ag Club for a fine job. Dr. Corcoran reported that IVCC was also the host site for Section 7 Ag competition on December 5. Dr. Corcoran noted that having this program on campus allowed Willard to address 100 students and familiarize them with the quality of our program offerings. He noted that Willard informed him that all of the evening’s activities were a success. Dr. Corcoran reported that December 5 was also the date for our Honorspalooza. He thanked Honors Program coordinator Adam Oldaker and Honors faculty Jean Forst and Jared Olesen for their support. Dr. Corcoran was delighted to report that the students did a great job of presenting their capstone projects. He noted that it was especially nice to see our own student trustee Joseph Marenda as a part of two teams that talked about what they learned from their experience. Dr. Corcoran reported that every year he compliments Adam for the role he plays in leading this effort and this year was no exception—somehow, it just keeps getting better. Dr. Corcoran informed that an express registration event is being held at the Ottawa Center this evening. Jeannette Frahm and many of her Student Services Team members are at the Center at this time doing what they can to showcase what IVCC has to offer. Dr. Corcoran reported that more activities are planned prior to the first day of classes on January 9.

COMMITTEE REPORTS

Dr. Boyles thanked Dr. Anderson, Mr. Grzybowski, and Mr. Suerth for the work and preparation that went into the reports presented at the Planning Committee meeting on November 28.  Dr. Boyles reported that the minutes are well detailed in the Board book and she highlighted several items including our Dental Assisting has a 97 percent placement rate of its graduates as reported in the Program Review, the student engagement benchmarks for IVCC continue to be on the rise in the CCSSE, and the college’s Strengths outnumber the Opportunities for Improvement by a six-to-one ratio in the NCCBP.

Mr. Solon reported that the Audit Finance Committee met December 6 and the comprehensive annual financial report was reviewed as well as an IT security audit report, and an update on dual credit.  Mr. Solon commended Ms. Roelfsema and the Business Office staff for working with the auditors in producing a fine financial report in a timely manner. Mr. Solon commended Dr. Corcoran, the administration, faculty and staff for working together in managing financial              resources to continue in providing quality education in our district. It was noted that the minutes from the Audit Finance Committee meeting will be included in the January Board book.

2018 TAX LEVY

It was moved by Dr. Boyles and seconded by Mr. McCracken to adopt the Tax levy Resolution, Certificate of Tax Levy, Resolution of Intent, Notice of Intent to Increase Tax Levy, and Certificate of Compliance with the Truth and Taxation Act, as presented. Motion passed by voice vote.

FACULTY APPOINTMENT – NICHOLAS FISH, EMERGENCY MEDICAL SERVICES

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve the appointment of Nicholas Fish as Emergency Medical Services Instructor at A-10, an annualized salary of $54,390 on the 2018-2019 faculty salary schedule. Motion passed by voice vote. 

BID RESULTS – UTILITY TRACTOR

It was moved by Mr. Mallery and seconded by Mr. Solon to accept the bid from Holland & Sons, Inc. as the lowest, most responsible bid for a John Deere 3033R Utility Tractor in the amount of $24,900. Motion passed by voice vote.

SCHEDULE OF REGULAR MEETING DATES AND TIMES

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve the following dates for 2019 and provide public notice of this schedule.  All meetings will take place at 6:30 p.m. in Room C307, the Road Room on the campus of Illinois Valley Community College, 815 North Orlando Smith Road, Oglesby, Illinois. Motion passed by voice vote.

Thursday, January 10, 2019                                    Thursday, July 11, 2019      

Thursday, February 14, 2019                                  Thursday, August 15, 2019

Thursday, March 14, 2019                                       Thursday, September 12, 2019

Thursday, April 11, 2019                                         Thursday, October 10, 2019

Thursday, May 9, 2019                                             Thursday, November 14, 2019

Thursday, June 13, 2019                                          Thursday, December 12, 2019

PROPOSAL RESULTS – ENROLLMENT DRIVER MAGAZINE

This item was tabled.

BOARD TRAVEL

It was moved by Mr. Solon and seconded by Mr. McCracken to approve reimbursement of expenses in the amount of $220.85 incurred by Ms. Goetz for attending the 2018 ICCTA Seminar and Meeting on November 9 and 10.

Student Advisory Vote – “Aye.” – Mr. Marenda.  Roll Call Vote: “Ayes” – Ms. Stevenson, Ms. Olivero, Mr. Mallery, Mr. McCracken, Dr. Boyles, and Mr. Solon. “Nay” – none.  “Abstain” – Ms. Goetz.  Motion carried.

TRUSTEE COMMENT

Ms. Goetz thanked Mr. Fran Brolley and his staff for the 2018 IVCC Ag Annual Report which was provided to the Board members.

CLOSED SESSION

It was moved by Dr. Boyles and seconded by Ms. Stevenson to convene a closed session at 6:55 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body; 2) student discipline; and 3) closed session minutes.  Motion passed by voice vote.

After a brief break the Board entered closed session at 7:00 p.m. On a motion by Ms. Stevenson    and seconded by Mr. McCracken the regular meeting resumed at 7:41 p.m.  Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Dr. Boyles and seconded by Ms. Olivero to approve and retain the closed session minutes of the November 8, 2018 Closed Session Board Meeting. Motion passed by voice vote.

OTHER

Dr. Corcoran informed of several items:

• The Board Facilities Committee is scheduled to meet on Thursday, January 10, at 5:30 p.m. in the IVCC Board Room.  Topics for discussion at that meeting will be the master plan, an agriculture program building proposal, and a request to seek bids for tiling.
• The adjusted pages 11 and 12 of the Treasurer’s Report for November 2018 were provided to the Board members.
• As was discussed at the December 6^th Audit Finance Committee meeting, we will be looking for approval of staffing for CMA and Agriculture and will need to get these instructor positions posted early so that we are ready to go forward for the fall 2019 semester.

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:45 p.m.