April 12, 2018 Minutes of Regular Meeting

Members Absent

Members Telephonically Present

David O. Mallery, Secretary

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Bonnie Campbell, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Leslie Hofer, Director of Human Resources
Walt Zukowski, Attorney

APPOINTMENT OF SECRETARY PRO TEM

Ms. Goetz appointed Ms. Stevenson as secretary pro tem in the absence of Mr.Mallery.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None

RECOGNITION – MATTHEW F. PEHOSKI, STUDENT TRUSTEE

Ms. Goetz read a resolution and presented it to Matthew Pehoski along with a gift on behalf of the Board of Trustees to express sincere appreciation that he has given generously of his time, energy, and talents in his responsibilities to the College as a student trustee.  Ms. Goetz noted that Matt has been a delight to work with and he has provided dedicated and enthusiastic representation of students.  Mr. Pehoski thanked the Board of Trustees for an amazing experience as Student Trustee and stated that he would enjoy doing it all again.

Ms. Goetz welcomed Joseph Marenda, Student Trustee for 2018 – 2019, to the Board.

CONSENT AGENDA ITEMS

It was moved by Ms. Olivero and seconded by Mr. Solon to approve the consent agenda, as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – March 8, 2018 Board Meeting.

Approval of Bills - $1,308,070.82

Education Fund - $785,692.41; Operations & Maintenance Fund - $81,052.40; Operations & Maintenance (Restricted Fund) - $271,264.67; Auxiliary Fund - $28,880.32; Restricted Fund - $5,121.36; and Liability, Protection & Settlement Fund - $136,059.66.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending March 3, 2018 and March 17, 2018.

Purchase Request

Approved to purchase repair parts to replace the existing key switch on eight elevators in the amount of $4,696 and electronic door edges in five elevators in the amount of $14,798 from ThyssenKrupp Elevator Corporation, Peoria, Illinois, through National Joint Powers Alliance (NJPA).

Purchase Request

Approved to purchase technology maintenance Citrix App Layering Maintenance and Support in the amount of $13,440 from Citrix Systems, Inc. for a period of three years.

PRESIDENT’S REPORT

Dr. Corcoran reported that in the items for information section of tonight’s board agenda, we have included letters sent to the ICCTA regarding Amanda Cook Fesperman being the winner of the Stephen Charry Award for Teaching Excellence and Chris Jauch as the local winner of the outstanding part-time faculty award. In both cases, they are now candidates for statewide recognition. Dr. Corcoran noted that at tomorrow night’s employee recognition event, Diane Kreiser will be recognized locally as this year’s recipient of the Connie Skerston Memorial Award for Distinguished Service. He offered congratulations to Amanda, Chris and Diane on their well-deserved recognition. Dr. Corcoran informed that Student Government Association leaders have been elected for the 2018/2019 year and they include Xavier Braboy, president; Julia Browning, vice president; Joseph Marenda, student trustee; Ricky Martinez, treasurer, Lauren Giordano, secretary; Teresa Sajuan, sophomore representative; Braidy Shipp and Dash Burgess, sophomore programming board members. Dr. Corcoran extended congratulations and thanks to these leaders for stepping forward to serve their fellow students. Dr. Corcoran recognized the outgoing SGA members Nick Needs, Lauren Tomasson, Matt Pehoski, Parker Weber, Brianna Lenger, Brianna Lau, Adrian Perez, Quincie Weber, Lauren Giordano and Nico Martinez.  Dr. Corcoran expressed thanks to Cory Tomasson for the fine work he does year in and year out in supporting our student clubs and organizations.  Dr. Corcoran noted that the status of our Early Childhood Education program continues to grow thanks to the leadership of Tammy Landgraf.  IVCC has been approved for ECE Gateways Credential Level 4, Infant/Toddler Gateways Credential Level 4, and Director Gateways Credential Level 1 (level 1 is the highest one can have).  Gateways Credentials are symbols of professional achievement that validate knowledge, skills and experience. They are awarded and recognized by the Illinois Department of Human Services (IDHS) Bureau of Child Care and Development. Dr. Corcoran informed that the Department of Veterans Affairs recently notified Patty Williamson, Director of Financial Aid, that all of our VA records were accurate and complete.  No discrepancies were found on any of the VA beneficiary records, even though it had been quite some time since the last audit. Dr. Corcoran thanked Ida Brown and extended congratulations to Ida, Patty, and everyone in Financial Aid on a job well done. He reported that the U.S. Department of Education review of IVCC’s Project Success program yielded great results: we exceeded all performance standards in the areas of persistence, good academic standing, degrees or certificates earned, and transfer rates. Dr. Corcoran congratulated Chris Herman, Cynthia Cardosi, Diane Scoma and Terumi Scully on a job well done (the highest score a college can earn).  Dr. Corcoran informed that our spring open house is now being called Explore IVCC and no matter how you refer to it, the event held on March 27 was very successful thanks to the planning and hard work of Quintin Overocker and Aseret Loveland. We had over 200 visitors on campus that night. A tremendous number of faculty and staff pitched in to help – feedback from attendees was very positive. Dr. Corcoran noted that he was pleased that Oglesby Police Chief Jim Knoblauch was able to attend the most recent meeting of our Emergency Management Committee in order to comment on our emergency preparedness plan, particularly if we were to have an active shooter incident on campus. Chief Knoblauch made it a point to emphasize that since we are part of the 911 Dispatch Center that is tied to four police departments, all departments would respond with Oglesby being here first in 2-5 minutes if, God forbid, there were an incident. After looking at our whole plan he said that although “there is no perfect plan, but what we have in place now is the best you can have.”  Dr. Corcoran noted that the reason he was bringing this up tonight is that Oglesby, LaSalle and Peru are talking about someday consolidating services, and after being contacted recently about the college’s possible continuing interest in having such a facility on our campus like we were considering a few years ago when it sounded like a grant from the Quinn Administration was forthcoming, his feelings about that matter are the same as they were back then: any time there’s a way to enhance the safety and security of our students, faculty staff and visitors, his feelings are count us in! He noted that the closer these folks are to our campus, the better he feels.  Dr. Corcoran reported that last night, Eric Schroeder, Aseret Loveland and he had the privilege of watching three of IVCC’s top-tier students recognized in Springfield at the PTK All-Illinois Academic Team Awards Banquet. The students honored were Martha Hoffman, Akari Oya, and Lisa Chounard. They did a great job and we are proud of them.  Dr. Corcoran noted that he is pleased and appreciative of the fine work done by Eric and Aseret in supporting our PTK students. Dr. Corcoran informed that the April 4th Academic Awards banquet was a memorable evening for our 175 honor students. Amanda Cook Fesperman did a great job of addressing attendees. Mark Grzybowski and his team, especially Crystal Credi and Karen Gregorich, had everything planned exceptionally well.  He extended thanks to Board Chair Jane Goetz and Trustees Angie Stevenson and Jay McCracken for attending.  Dr. Corcoran reported that the following night, Dr. Anderson and he were joined by Jane Goetz, Jay McCracken and Dr. Amy Boyles for the meeting of the NW Regional Trustees group at Sauk Valley Community College. The focus was on strategic planning and quality initiatives. The timing for such a discussion was ideal from our standpoint since Dr. Anderson has been doing an excellent job of leading us in the development of a new strategic plan that is perfectly aligned with the college’s academic plan. This will be the topic for a campus update by Dr. Anderson at our next meeting on May 10^th.  Dr. Corcoran informed that the Nursing Honor Society induction ceremony on Monday, April 9 was well handled by our Alpha Delta Nu advisor, Dr. Margie Francisco, Director Julie Hogue and other members of the Nursing faculty. He thanked Margie and our chapter’s co-advisor Pam Mammano on all of the work they put into honoring this year’s newest inductees—eight exceptional nursing students. Look for these students to be wearing the chords they were presented at our nurse pinning ceremony and commencement on May 19^th.  Dr. Corcoran extended thanks to Fran Brolley’s Community Relations and Development staff for their excellent work in support of the most recent One IVCC Giving Day program, which yielded tremendous support for student scholarships. More donors than ever before are now recognizing the need and stepping forward to support this noble cause. 

BID REQUEST – FULL-SIZED 4x4 UTILITY VEHICLE

It was moved by Dr. Boyles and seconded by Ms. Stevenson to authorize the bid request for a full-sized 4x4 utility vehicle at an estimated cost of $14,000. The utility vehicle will be utilized by the agriculture program to facilitate data collection (field mapping and soil sampling) and equipment simulation in the field.  The purchase will be paid for by the Ralph Scriba donation.  Motion passed by voice vote.

BID REQUEST – SLOPE AND ROAD WORK TO ALLEVIATE DRAINAGE ISSUES

It was moved by Mr. Solon and seconded by Mr. McCracken to authorize the bid request for slope and road work to alleviate drainage issues.  There are three areas on campus that require reworking in order to improve drainage: the south side of the gym, south of the parking lots, and the north side of Building D.  Motion passed by voice vote.

BID RESULTS – EXTERIOR STAIR UPGRADES

It was moved by Mr. Pehoski and seconded by Dr. Boyles to accept the base bid from Vanguard Contractors, Inc., Pekin, Illinois, in the amount of $107,200 for the exterior stair upgrades.  Motion passed by voice vote.

SABBATICAL LEAVE REQUEST – DR. PATRICIA PENCE

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve the sabbatical leave for Dr. Patricia Pence for the Fall 2018 semester with said leave to be governed by the conditions stipulated in the agreement between the American Federation of Teachers Local 1810 and the Board of Trustees of Illinois Valley Community College District No. 513.  Dr. Pence will be participating in training and mentoring in active learning strategies through the Flipped Learning Global Initiative (FLGI) during her sabbatical.  Dr. Pence is one of 30 educators worldwide who has been selected for this opportunity.  Motion passed by voice vote.

SABBATICAL LEAVE REQUEST – DELORES ROBINSON

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the sabbatical leave for Delores Robinson for the Spring 2019 semester with said leave to be governed by the conditions stipulated in the agreement between the American Federation of Teachers Local 1810 and the Board of Trustees of Illinois Valley Community College District No. 513.  Ms. Robinson will pursue work on her doctoral dissertation during her sabbatical.  Motion passed by voice vote.

FACULTY RESIGNATION – MADDALENA DAVENPORT

It was moved by Dr. Boyles and seconded by Mr. Solon to accept the resignation of Maddalena Davenport, nursing instructor, effective July 31, 2018.  Motion passed by voice vote.

ASSOCIATE OF ARTS IN TEACHING (A.A.T.) – INACTIVATION

It was moved by Ms. Stevenson and seconded by Mr. Pehoski to approve the inactivation of the Associate of Arts in Teaching (A.A.T.) effective May 19, 2018, as presented.  Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz congratulated Melissa Olivero on her upcoming guest speaker engagement for Women Inspired Network which is scheduled later this month.

CLOSED SESSION

It was moved by Ms. Olivero and seconded by Ms. Stevenson to convene a closed session at 6:50 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) litigation; 3) collective negotiations; and 4) closed session minutes.  Motion passed by voice vote.

After a brief break, the Board entered closed session at 6:55 p.m.  On a motion by Dr. Boyles and seconded by Mr. Solon, the regular meeting resumed at 7:18 p.m.   Motion passed by voice vote

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Mr. McCracken and seconded by Ms. Olivero to approve and retain the Closed Session minutes of the March 8, 2018 Closed Session Meeting.  Motion passed by voice vote.

OTHER

The Audit Finance Committee will meet on Thursday, June 7, at 4:00 p.m. in Room C-307 of Illinois Valley Community College.

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:20 p.m.