October 12, 2017 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, October 12, 2017 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair
Jay K. McCracken
Melissa M. Olivero
Angela M. Stevenson
Matthew F. Pehoski, Student Trustee

Members Absent

Amy L. Boyles
Everett J. Solon, Vice Chair

Members Telephonically Present

David O. Mallery, Secretary (entered telephonically at 6:47 p.m.)

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Bonnie Campbell, Associate Vice President for Academic Affairs
Walt Zukowski, Attorney

APPOINTMENT OF SECRETARY PRO-TEM

Ms. Goetz appointed Ms. Angela Stevenson as secretary pro-tem in the absence of Mr. David Mallery.

APPROVAL OF AGENDA

It was moved by Ms. Olivero and seconded by Ms. Stevenson to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None.

EMPLOYEE DEMOGRAPHICS REPORT (Leslie Hofer)

Leslie Hofer, Director of Human Resources, presented IVCC’s demographics for fiscal year 2017. The percentages for each racial/ethnic group were compared between the IVCC population in Putnam, LaSalle, and Bureau Counties, IVCC students, and IVCC employees.  In fiscal year 2017 new hires were White, Non-Hispanic and predominantly female.  The top five recruitment sources from Applitrack data are IVCC website (41.3%); no response provided (16.2%); other (18.4%); local newspapers (13.9%) and employee/friend (10.2%).  Fifty percent of the turnover in fiscal year 2017 was due to retirements.  IVCC’s exposure for potential retirees has been evaluated during the past three years.  Based on December 2016 data of the full-time faculty who are eligible to retire, 14 of them are 62 or over; there are two administrators and 10 support staff who also meet the criteria. 

Mr. McCracken requested the number of full-time employees that have announced their retirement during the 2017 calendar year.  Ms. Goetz requested a breakdown of the reasons for the “Other” 30 percent of full-time turnover.

CONSENT AGENDA ITEMS

It was moved by Mr. McCracken and seconded by Mr. Pehoski to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – September 5, 2017 Special Board Meeting; September 14, 2017 Board Meeting; and September 25, 2017 Special Board Meeting.

Approval of Bills - $2,235,492.20

Education Fund - $1,687,540.72; Operations & Maintenance Fund - $143,144.74; Operations & Maintenance (Restricted Fund) - $64,104.82; Auxiliary Fund - $221,737.60; Restricted Fund - $12,173.44; Audit Fund - $8,225.00; Liability, Protection & Settlement Fund - $97,065.88; and Grants, Loans, and Scholarships Fund - $1,500.00.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending September 2, 2017 and September 16, 2017.

Purchase Request – Nebraska Book Company, Inc.

Authorized the renewal of Nebraska Book Company’s software maintenance agreement for the bookstore’s POS and inventory software in the amount of $11,496.

PRESIDENT’S REPORT

Dr. Corcoran reported the results were in from the Student Government Association freshmen elections and congratulations went to Xaiver Braboy as the winner followed by Lauren Giordano and Nico Martinez as freshmen programming board representatives. Dr. Corcoran thanked all three for stepping forward and agreeing to serve in these key leadership positions.  Saturday, September 30 marked the 3^rd annual IVCC Athletics Trivia Night fundraiser. A total of $9,720 was raised. Of all the people who worked hard to put the program together, including Cory Tomasson, Sue Harding, the coaches and athletes, special thanks went to Trustees Boyles and Olivero for their participation; in fact, Dr. Amy Boyles’ team won the event, then proceeded to generously donate their winnings back to the program.  Another Student Services activity that Dr. Corcoran thought the Board would want to hear about is the fact that 20 high school counselors representing 11 district high schools attended the College’s annual Counselor Connection program on Thursday, October 5. This is always a popular and very worthwhile event. Mark Grzybowski, Bonnie Campbell, Renee Prine, Crystal Credi, Quintin Overocker, Aseret Loveland and the College’s academic program coordinators were commended for their fine work. The 21^st annual scholarship recognition program held on September 28 was fabulous. Approximately 400 people attended, including some first-time donors who walked away very impressed with the quality of IVCC’s students, programs and services. Dr. Corcoran said there is nothing quite like watching the magic that takes place when students and their benefactors meet for the first time, and connections are made that will last a lifetime. Fran Brolley, Donna Swiskoski and Janice Corrigan do amazing work when it comes to organizing and delivering first-class events.  Feedback from employees on the College’s October 6 Development Day agenda was very positive. Dr. Corcoran thanked the Professional Development Committee, which includes Andrew Seeger, Aseret Loveland, Carmen Hartford, Cynthia Cardosi, Robyn Schiffman, Dawn Lockwood, Erin Templeton, Jessica Beem, Lorri Foockle, Mary Smith, and committee chair, Leslie Hofer, on a job well done. The Results Companies, a large call-center employer in Streator, held a graduation ceremony in the Dr. Mary Margaret Weeg Cultural Centre last Saturday afternoon to recognize 63 employees who recently completed a one-year training session that focuses on superior customer service and sales. Graduates receive a credential of value because of their hard work, and they position themselves favorably for moving up to possible leadership positions within the company. This program has been launched locally because of a new partnership between Results University and IVCC’s Continuing Education department. Dr. Corcoran thanked Jennifer Scheri, Jennifer Sowers, Bonnie Campbell and their Continuing Education colleagues for making this happen.  On July 13, the Board of Trustees approved the naming of the Pre-Function Area and CTC 124/125 the Ralph Scriba Conference Center. A special program honoring Mr. Scriba will take place on Monday, October 23 at 5:30 p.m.  Mr. Scriba and a few of his loved ones will join us from the West Coast via Zoom Technology. Dr. Corcoran encouraged everyone to attend the event if their schedule will allow. The event is being hosted by the IVCC Foundation Board of Directors.  Recognition displays honoring both Mr. Scriba and Dr. Mary Margaret Weeg were installed yesterday.  Last week Dr. Corcoran attended the electrical apprenticeship graduation in Joliet and recognized people who were instrumental in initiating this program.  He erred by not mentioning IVCC’s electrical program coordinator, Jim Gibson.  There were 11 graduates and 40 more have enrolled in the apprenticeship program.

COMMITTEE REPORTS

Ms. Olivero reported the Facilities Committee met recently and discussed three PHS projects – security camera upgrades, exterior stair upgrades, and the Cultural Centre accessibility upgrades.  The current analog security cameras were installed many years ago and are obsolete.  The project will upgrade the current cameras to digital and add 35 digital cameras to cover the blind spots and provide full security around the campus.  The cabling will also be upgraded.  The exterior stair upgrades will replace concrete steps which are disintegrating and replace hand railings that do not meet ADA standards.  This project is a safety issue and an ADA compliance issue.  The Cultural Centre accessibility upgrades will replace the cumbersome process of getting a wheelchair on stage.  Ramps will be built for wheelchairs to have direct access to the stage.  There will be a wheelchair accessible seating area with room for a guest by each.  Seating in the Cultural Centre will be replaced, but reduced from 612 to 588.  Funds from the Boyle bequest and excess funds from PHS projects will be used for the Cultural Centre upgrades.  Another item discussed was the demolition of the IVCC barn.  The cost to maintain or repair the barn is estimated up to $80,000.  Demolition of the barn would cost approximately $30,000.  Fundraising had been discussed previously, but no one has come forward.  The agriculture department does not have use for the barn at this time.  IVCC’s architect, Dominick Demonica, is looking into someone who would like to salvage the wood from the barn.  Mr. McCracken asked if removable seats are being used in the Cultural Centre as he just found out that the Attorney General’s office has ruled some of the removable seats are not ADA compliant.

RESOLUTION AUTHORIZING PREPARATION OF THE 2017 TAX LEVY

It was moved by Ms. Olivero and seconded by Ms. Stevenson to authorize Dr. Jerry Corcoran to begin preparing the 2017 tax levy.  Motion passed by voice vote.

PROTECTION, HEALTH, AND SAFETY PROJECTS FOR TAX YEAR 2017

It was moved by Ms. Stevenson and seconded by Mr. Pehoski to approve three Protection, Health, and Safety projects, as presented, for a combined total cost of $2,544,981, and authorize the administration to include $1,677,425 in the tax year 2017 levy.  The three projects are Campus-Wide Security Upgrades, Exterior Stair Upgrades, and Cultural Centre Accessibility Upgrades.  Motion passed by voice vote.

BID RESULTS – CASH FARM LEASE

It was moved by Mr. McCracken and seconded by Ms. Stevenson to accept the bid in the amount of $308.25 per acre from Luke Holly, Granville, Illinois.  Dr. Corcoran noted how appreciative the College is on the fine work provided by the previous farm tenant, Chris Kolodziej.  Mr. Kolodziej was a tremendous partner to work with for the past four years and was extremely supportive of the College’s agriculture program and worked collaboratively on research plots with the University of Illinois Extension.  Mr. McCracken knows Mr. Holly personally and said he is a fine gentleman and will be wonderful to work with, also.  Motion passed by voice vote.

EARLY CHILDHOOD EDUCATION CERTIFICATES

It was moved by Ms. Olivero and seconded by Ms. Stevenson to approve the ECE Infant/Toddler Gateways Credential Level 2 Certificate and the ECE Infant/Toddler Gateways Credential Level 3 Certificate, as presented.  Motion passed by voice vote.

PROPOSAL RESULTS – WEBSITE CONTENT MANAGEMENT SYSTEM

It was moved by Mr. McCracken and seconded by Mr. Pehoski to accept the proposal from iFactory for Website Content Management System in the amount of $108,500 to be paid from Auxiliary Enterprise Fund reserves.  Motion passed by voice vote.

HIGH DEDUCTIBLE HEALTH PLAN/HEALTH SAVINGS ACCOUNTS

It was moved by Ms. Olivero and seconded by Mr. McCracken to authorize a contribution to employee Health Savings Plans as stated above for employees electing the High Deductible Health Plan beginning January 1, 2018 and to authorize a contribution to employee Health Reimbursement Accounts as stated above for employees electing the High Deductible Health Plan beginning January 1, 2018.  Motion passed by voice vote.