November 9, 2017 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, November 9, 2017 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
Amy L. Boyles
Angela M. Stevenson
Matthew F. Pehoski, Student Trustee

Members Absent

David O. Mallery, Secretary
Jay K. McCracken  
Melissa M. Olivero

Members  Telephonically Present

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Walt Zukowski, Attorney

APPOINTMENT OF SECRETARY PRO-TEM

Ms. Goetz appointed Dr. Amy Boyles as secretary pro-tem in the absence of Mr. David Mallery.

APPROVAL OF AGENDA

It was moved by Mr. Pehoski and seconded by Mr. Solon to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None.

CAMPUS UPDATE – IVCC FOUNDATION

Mr. Fran Brolley, director of community relations and development, reported IVCC’s Foundation has awarded over $1 million in scholarships to more than 950 students for the past four years combined.  This year alone the Foundation will award $268,950 to 225 applicants and an additional $400,000 for building enhancements, instructional equipment, student assistance and faculty development.  In the June 30, 2017 audit report, the IVCC Foundation had $5.6 million in assets which did not include the $1.1 million Dr. Mary Margaret Weeg bequest.

CONSENT AGENDA ITEMS

It was moved by Mr. Solon and seconded by Dr. Boyles to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – October 3, 2017 Facilities Committee Meeting; October 12, 2017 Board Meeting; and October 16, 2017 Audit/Finance Committee Meeting.

Approval of Bills - $1,209,310.30

Education Fund - $868,881.64; Operations & Maintenance Fund - $95,770.67; Auxiliary Fund - $54,833.96; Restricted Fund - $17,259.29; Audit Fund - $9,025.00; and Liability, Protection & Settlement Fund - $163,539.74.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending September 30, 2017 and October 14, 2017.

Career and Technical Education Dual Credit/Articulated Credit Agreements with Indian Valley Vocational Center (IVVC)

Approved the addition of Indian Valley Vocational Center to offer Career and Technical Education as dual credit or articulated credit effective immediately.

PRESIDENT’S REPORT

Dr. Corcoran was delighted to have seated next to Jeanne Hayden this evening Judy Day, who has been selected as the most qualified person to become the next executive assistant to the college president based on her education, test results and experience.  Judy earned AAS degrees as a legal secretary and executive secretary from John A. Logan College. She was manager of the word processing center at John A. Logan College for three years. Since 1985 she has served IVCC with distinction as an administrative assistant to two deans and four vice presidents. Judy’s history of patience and professionalism has led to recognition by her coworkers as recipient of the IVCC Merit Award for Excellence and Distinguished Service Award for Support Staff. On the night of December 14, an action item will be brought forward for the board to officially appoint Judy to be the Board Secretary. He asked everyone to join him in saying congratulations to Judy Day and thanked her for stepping forward to serve in this critical position. Judy will do an excellent job!  The Ralph Scriba recognition event on October 23 was a great success. Dr. Corcoran thanked Fran and his team for coordinating the program on behalf of the Foundation board of directors. He also thanked Jane Goetz, Angie Stevenson and Dr. Amy Boyles for attending and representing the board of trustees. Mark Grzybowski did a fine job of talking about a number of recent Student Service initiatives with two memos included in the items for information section of tonight’s board packet. Dr. Corcoran encouraged everyone to look the memos over and thank the many people involved in these efforts. The October 26 Discover Manufacturing Career Expo was a great success. On behalf of IVCC, Jennifer Scheri did a fine job of working with the North Central Regional Betterment Coalition, Starved Rock Associates for Vocational and Technical Education, L-P High School, Society for Human Resources Management and Business Employment Skills Team. Jennifer’s recap on the day’s events and the very attractive program that was distributed to attendees was distributed to everyone. Dr. Corcoran reported 300 local high school students are now far more aware of what careers in manufacturing are available to them because of the faculty, staff and facilities at IVCC and its partnership with 16 local manufacturers.  Last Monday’s etiquette dinner was another excellent event. Thirty-five students and representatives from six employers attended. Lisa Witalka did an outstanding job of pulling the program together; Bob Reese and Cory Tomasson served as hosts and facilitators. Dr. Corcoran thanked Country Catering for making sure that it was a first-class experience for the students.   Dr. Corcoran and the top administration met with the Student Government Association where each student leader presented their goals for the academic year. Dr. Corcoran noted that if you need a pick-me-up and want to feel good about the College’s future leaders, spend an hour with the SGA.

COMMITTEE REPORTS

Ms. Olivero reported on the Facilities Committee meeting last month and the minutes from the Audit/Finance Committee meeting were in the board book.

2017 TENTATIVE TAX LEVY

It was moved by Mr. Solon and seconded by Ms. Stevenson to adopt the Resolution approving a Tentative Tax Levy and Tentative Certificate of Tax Levy, as presented.  Motion passed by voice vote.

FACULTY RESIGNATION – JODY LOWE, NURSING INSTRUCTOR

It was moved by Ms. Stevenson and seconded by Dr. Boyles to accept the resignation of Jody Lowe, Nursing instructor, effective October 11, 2017.  Motion passed by voice vote.

REQUEST TO PURCHASE – ASBESTOS BUILDING INSPECTION SERVICES

It was moved by Mr. Pehoski and seconded by Mr. Solon to accept the proposal from United Analytical Services, Inc. for asbestos building-inspection services at a cost of $17,670 to be paid from tort liability funds.  Motion passed by voice vote.

REQUEST TO EXTEND THE BLACKBOARD CONTRACT

It was moved by Dr. Boyles and seconded by Ms. Stevenson to extend the contract with Blackboard to include FY2019 at $53,000 and FY2020 at $54,590.  Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz expressed her congratulations on the Ralph Scriba Conference Center.  She complimented Gary Talsky on a wonderful job with the technology.  Mr. Pehoski was proud to announce the new Agriculture Club has been formed and the members are getting activities ready to promote the organization.

OTHER

None.