May 11, 2017 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, May 11, 2017 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair
David O. Mallery, Secretary
Jay K. McCracken
Amy L. Sipovic
Angela M. Stevenson
Matthew F. Pehoski, Student Trustee

Members Absent

Everett J. Solon, Vice Chair
Melissa M. Olivero

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Bonnie Campbell, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Walt Zukowski, Attorney

MOMENT OF SILENCE

Attorney Louis E. Olivero, father-in-law of Trustee Melissa Olivero, passed away on April 20, 2017.  Computer programmer Kristyne K. Curley, long-time IVCC employee and wife of Scott Curley, director of facilities, passed away on April 26, 2017.  Ms. Goetz invited everyone to join her in a moment of silence in memory of Louis E. Olivero and Kristyne K. Curley.

APPROVAL OF AGENDA

It was moved by Mr. Mallery and seconded by Dr. Sipovic to approve the agenda, as presented.  Motion passed by voice vote. 

PUBLIC COMMENT

None.

CAMPUS UPDATE – AGRICULTURE PROGRAM (WILLARD MOTT AND REED WILSON)

Willard Mott and Reed Wilson presented an update on the IVCC agriculture program.  Agriculture is the largest industry in the IVCC district and 21 percent of the property tax base.  A large number of high school agriculture students are continuing their education.  Many IVCC district high school students are going to other community colleges being forced to travel long distances or temporarily relocating to study agriculture.  This is an untapped source of new students for IVCC.  The IVCC administration consulted with the University of Illinois Extension and formed an agriculture steering committee from cross sections of the IVCC agriculture community along with a committee of high school agriculture instructors.  The two committees focused on evaluating the need for an IVCC agriculture program and guided the process.  The initial agriculture coursework would focus on agri-business management including precision agriculture.  The committees agreed that IVCC must find the right person to lead the program and that person was Willard Mott.  Willard’s in-depth knowledge of high school agriculture education and FFA programs made him an ideal selection.  In developing the curriculum, the top community college agriculture programs in Illinois were reviewed, six new agriculture courses were developed, three existing agriculture courses were revised, and an agriculture internship program was established.  An Associate in Applied Science in Agricultural Business Management has been developed.  IVCC has aggressively marketed the agricultural program through various avenues.  Looking at the future of the program, the priorities are to develop and implement an AAS Degree in Agronomy for Fall 2018, start an IVCC student agriculture organization, continue relationships with the high school agriculture programs, and continue working closely with the agricultural advisory committee.  Willard and Reed thanked everyone involved in bringing the agriculture program back to IVCC.

CONSENT AGENDA ITEMS

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – April 13, 2017 Board Meeting and April 24, 2017 Organizational Meeting

Approval of Bills - $1,130,969.87

Education Fund - $876,585.68; Operations & Maintenance Fund - $80,799.03; Operations & Maintenance (Restricted Fund) - $119,085.66; Auxiliary Fund - $32,412.22; Restricted Fund - $9,710.47; and Liability, Protection & Settlement Fund - $42,376.81

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending April 1, 2017 and April 15, 2017

Purchase Requests

Approved to purchase OSHA safety training classes from 2B Safe, Inc. at an estimated amount of $20,000; supervisor and leadership development training classes from Riffle, Inc. at an estimated amount of $13,500; and IT and Business Solutions Training from Omnikron at the estimated amount of $192,000 for Fiscal Year 2018.

Approved to purchase annual radio, billboard, and television advertising in the amount of $69,215.20 for Fiscal Year 2018 from NRG Media, LaSalle County Broadcasting Corp., Studstill Media, WZOE, Inc., and Comcast Spotlight.

Approved to purchase an estimated $50,000 in fuel for the Truck Driving Training Program using WEX Inc. fuel cards.

Approved to purchase janitorial supplies from Interline Brands, Inc., d/b/a Supply Works, Peoria, Illinois, at an estimated annual cost of $40,000 through the Illinois Public Higher Education Cooperative (IPHEC).

Approved to purchase elevator maintenance services from ThyssenKrupp Elevator Corporation, Peoria, Illinois, through National Joint Powers Alliance (NJPA) at an annual cost of $26,826.24.

Approved to purchase automotive parts and supplies from Carquest of Peru in an estimated amount of $40,000 and from L & L of Sterling, Inc. in an estimated amount of $10,000 for Fiscal Year 2018.

PRESIDENT’S REPORT

Dr. Corcoran reported that IVCC has been named one of the Healthiest Companies in America for 2016.  This is the fourth time the college has won this award and the 2^nd year in a row.  Only 156 companies achieved this status in 2016. Dr. Corcoran congratulated the Wellness Committee and all who participated in the wellness programs.  The public meetings held on April 27 and May 8 regarding what impact the budget-impasse situation is having on community colleges were well attended. Dr. Corcoran especially appreciated the non-partisan tone of the discussions, and everyone’s interest in looking for options to solve problems versus playing the “blame game.” Special thanks to Trustees Jane Goetz, Jay McCracken, Angie Stevenson, Matt Pehoski and Sarah Tipton for attending and contributing effectively to the discussion.  IVCC’s April 28 annual recognition event turned out just fine thanks to Paula Hallock and Glenna Jones. Approximately 170 people attended for the purpose of recognizing 90 honorees. Dr. Corcoran thanked Trustees Amy Sipovic, Jane Goetz, Jay McCracken and David Mallery for attending on behalf of the board and assisting with the program. On May 3 Honorspalooza was nothing short of outstanding thanks to the leadership and planning of Adam Oldaker who leads the program. Dr. Corcoran honestly does not know how it could be any better, but Adam always seems to find a way!  Jean Batson-Turner did a nice job of honoring the Human Services program advisory committee members and students at the annual end-of-the-year gathering on May 9.  Dr. Anderson and Dr. Corcoran received some very good news recently from the Higher Learning Commission’s Institutional Actions Council regarding the College’s reaffirmation of accreditation through 2026-2027. The time has now come for IVCC to select its pathway to accreditation. As noted in the memo from Dr. Anderson, the Open Pathway is intended for well-performing institutions that do not require substantial monitoring or contact from the HLC in order to maintain that level of performance. Dr. Anderson has done a superb job as the College’s liaison with the HLC, and after bringing this matter to the attention of the Strategic Leadership and Planning Council for feedback, Dr. Corcoran supported her recommendation to choose the Open Pathway. Thus, unless the administration is told otherwise, they will respond within the required two-week window by HLC with this decision.  Dr. Corcoran reported with so many activities taking place in the Peter Miller Community Technology Center, he encouraged everyone near the Cultural Centre or CTC 124/125 to take a look at the new display that Cheryl Roelfsema and Scott Curley have placed on the wall that highlights the college’s LEED Gold Certification and the criteria used to achieve this extraordinary level of recognition. The College is a high quality teaching and learning institution and the 10 displays are very instructive because they showcase the College’s commitment to sustainable site development, water use reduction, energy efficient building enclosure, energy efficient building systems, sustainable building materials, maximizing lighting and views, and high regard for air quality. It is a credit to those who played a role in the building project and a source of great pride to everyone.

COMMITTEE REPORTS

None.

ICCTA MEMBERSHIP – MIKE MONAGHAN, EXECUTIVE DIRECTOR

Mike Monaghan noted there are 39 community college districts, 48 community colleges, 273 elected trustees, and 39 student trustees statewide.  There are 40,000 employees within the community college system.  The Boards govern a very large corporate structure.  IVCC was established in 1924 and became a unit of local government in 1966 by the vote of the people in the district.  The district was formed by a collection of high school districts.  Community colleges are public bodies and must comply with the Freedom of Information Act and Open Meetings Act.  The Illinois Community College Trustee Association (ICCTA) was created in 1970 to help with the Illinois Public Community College Act, navigate continuously changing law, issues of growth, maintaining enrollment with a two-fold mission in mind – 1) advocacy on the government level, and 2) trustee education.  Mr. Monaghan identified benefits community colleges receive from its membership in the ICCTA:  Education Assistance Funds, Corporate Personal Property Replacement Tax, annual reduction for the premium of the Treasures Bond, and invented the Protection Health and Safety tax levy for maintenance projects on buildings that are safety related.  ICCTA maintains the Board’s position on local control.  They also provide daily news clips to keep the trustees and presidents informed on current events and critical reports.  This system can also be used for community colleges to advertise open positions.  There are over 3500 people throughout the country that are now on the listserv that receive information.  ICCTA no longer conducts business in hotels nearly as often as they did.  They have replaced the Washington, D.C. board meeting with a teleconference call.  They have streamlined a couple of other meetings by dropping off a day or evening stay.  Mr. Monaghan asked the IVCC Board to reconsider joining the ICCTA and enjoy the services they provide.  The organization is much stronger as a whole.

STAFF APPOINTMENT – DIRECTOR OF HUMAN RESOURCES

It was moved by Mr. McCracken and seconded by Dr. Sipovic to appoint Leslie Hofer as Director of Human Resources at an annualized salary of $65,000.  Motion passed by voice vote.

STAFF RETIREMENT – DIANN JABUSCH, DIRECTOR OF INFORMATIONTECHNOLOGY SERVICES

It was moved by Ms. Stevenson and seconded by Mr. Pehoski to accept with regret the retirement of Diann Jabusch, Director of Information Technology Services, effective June 30, 2017.  Motion passed by voice vote.

PRESIDENT’S CONTRACT

It was moved by Mr. Mallery and seconded by Mr. McCracken to approve a three-year employment contract for President Dr. Jerry Corcoran from July 1, 2017 to June 30, 2020 with a salary increase of 2.0 percent for FY2018, providing for an annual salary of $196,209 as well as benefits and other conditions presented in the contract, a copy of which shall be made a part of the minutes.  Motion passed by voice vote.

VICE PRESIDENTS’ CONTRACTS

It was moved by Ms. Stevenson and seconded by Dr. Sipovic to approve the FY2018 employment contract for Cheryl E. Roelfsema, Vice President for Business Services and Finance, with a 2.0 percent increase for FY2018, resulting in an annualized salary of $130,448 and duties, benefits, and other conditions as outlined in her contract, a copy of which shall be made a part of the minutes.  Motion passed by voice vote.

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the FY2018 employment contract for Dr. Deborah Anderson, Vice President for Academic Affairs, with a 2.0 percent increase for FY2018, resulting in an annualized salary of $117,305 and duties, benefits, and other conditions as outlined in her contract, a copy of which shall be made a part of the minutes.  Motion passed by voice vote.

Mr. Mallery supported the recommendations for the three positions because they have done everything the Board has asked them to do during these troubled times.  While the increases amount to large amounts of money, as the College moves through more troubled times, it is good to have people in place and not transitioning to another place. 

Dr. Corcoran noted the administration has worked as a team and he is proud of each and every one of them.  He said the team will work as hard as they can to make the Board proud of them.

OTTAWA CENTER LEASE AGREEMENT ADDENDUM

It was moved by Mr. Mallery and seconded by Ms. Stevenson to approve the addendum to the lease agreement between the City of Ottawa and Illinois Valley Community College.  Mr. Mallery stated this is just another example of the leadership team working with its stakeholders in recognizing and realizing the situation the College is in.  The lease is not extended, but reduces the cost of over $100,000 in a three-year period.  Mr. Mallery expressed that he appreciates that the City of Ottawa is looking at it but the College must continue to assess how the Center fits into the College’s mission and it makes it more palatable if we are seeing some of the goals that were set.  Mr. McCracken will extend his appreciation to Mayor Eschbach.  Motion passed by voice vote.

SECURITY SERVICES CONTRACT EXTENSION

It was moved by Dr. Sipovic and seconded by Ms. Stevenson to approve to extend the security services contract with G4S Secure Solutions for another three-year period, ending June 30, 2020.  Motion passed by voice vote.

PURCHASE REQUEST – SERVER AND DISK ARRAY REPLACEMENTS

It was moved by Mr. Pehoski and seconded by Mr. McCracken to authorize the purchase of two network servers and one storage area network device (SAN) from Dell – Round Rock, TX for the total cost of $33,695.  Motion passed by voice vote.

PURCHASE REQUEST – VIRTUAL TECHNOLOGY

It was moved by Mr. Mallery and seconded by Dr. Sipovic to authorize the purchase of VMWare licenses, support, and maintenance for the amount of $65,644 from CDWG – Vernon Hills, Illinois.  Motion passed by voice vote.

PURCHASE REQUEST – SERVER ROOM UNINTERRUPTED POWER SUPPLY (UPS) BATTERY SYSTEM REPLACEMENTS

It was moved by Dr. Sipovic and seconded by Mr. Pehoski to authorize the purchase of eight Eaton UPS-3000 Watt – 3000 VA and Intelligent Power Manager Software Silver for the amount of $28,551.03 from CDWG – Vernon Hills, Illinois, through the IPHEC and National IPA Technology Solutions Education consortium.  Motion passed by voice vote.

REQUEST FOR PROPOSAL – ENROLLMENT DRIVER MARKETING MAGAZINE

It was moved by Ms. Stevenson and seconded by Mr. McCracken to authorize the administration to seek proposals for an Enrollment Driver magazine at an estimated cost between $35,000 and $40,000.  Mr. Mallery noted this expense will not result in an increase in the College’s marketing budget from FY2017, but the difference between radio, billboard, and television advertising contracts from last year was only $2,000.  It was explained that the money used last year for a contract with Interact Communications will be used for this enrollment driver.  Motion passed by voice vote.

FOOD VENDING MACHINE SERVICES

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the extension of the existing contract with Tri-City Vending and Foodservice for one (1) additional year to June 30, 2018.  Motion passed by voice vote.

TRUSTEE COMMENT

Mr. Mallery attested that the Illinois Community College Trustees Association has done good things and he has brought back good information to the Board.  The Trustees are now receiving this information at no cost.  Mr.  Mallery is fine with paying an extra $60 per person for the four newly elected/appointed trustees as nonmembers instead of paying the membership fee for approximately $11,500.  Ms. Goetz indicated the Board will know more about the budget at the June meeting.  The organization is very strong and she believes there is power in numbers in Springfield.  She noted there will be more discussion at the next meeting. Dr. Sipovic asked if there are any other community colleges that have withdrawn from the ICCTA and the answer was just one other community college, Rock Valley College.

Ms. Goetz noted that she and Dr. Sipovic attended the woodwind ensemble and it was wonderful.  She enjoys receiving the tweets and Instagram messages from the College regarding these events.