June 8, 2017 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, June 8, 2017 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
David O. Mallery, Secretary
Jay K. McCracken
Melissa M. Olivero
Amy L. Sipovic
Angela M. Stevenson
Matthew F. Pehoski, Student Trustee

Members Absent

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Bonnie Campbell, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Walt Zukowski, Attorney

APPROVAL OF AGENDA

Ms. Goetz asked to move Agenda Item 23 – Semi-annual Review of Closed Session Minutes after closed session.  It was moved by Ms. Olivero and seconded by Mr. McCracken to approve the agenda as amended.  Motion passed by voice vote. 

PUBLIC COMMENT

None.

CONSENT AGENDA ITEMS

It was moved by Mr. Solon and seconded by Dr. Sipovic to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – May 11, 2017 Board Meeting; May 23, 2017 Audit/Finance Committee Meeting; and May 30, 2017 Closed Session Minutes Committee Meeting

Approval of Bills - $1,083,640.72

Education Fund - $782,787.90; Operations & Maintenance Fund - $119,187.91; Operations & Maintenance (Restricted Fund) - $3,026.00; Auxiliary Fund - $110,898.98; Restricted Fund - $8,001.12; and Liability, Protection & Settlement Fund - $59,738.81

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending April 30, 2017 and May 13, 2017

Prevailing Wage Resolution

Adopted the Prevailing Wage Resolution for Fiscal Year 2018. 

Purchase Request – Ellucian Maintenance Agreement

Authorized the administration to enter into a five-year maintenance agreement with Ellucian for software maintenance services.  The FY2018 price is $247,812.

Daikin Applied Americas, Inc. Chiller Maintenance Contract

Approved to extend the existing contract with Daikin Applied Americas, Inc. for one (1) additional year at a cost of $33,600.

PRESIDENT’S REPORT

Dr. Corcoran reported the Adult Education Recognition event held on May 16 was a terrific program. The stories about individuals persevering in order to earn their high school equivalency credential, become citizens, or complete the bridge to careers program were very inspiring. Sara Escatel and her Adult Education team do great work and Dr. Corcoran is very proud of them. Dr. Corcoran thanked Trustees Goetz, McCracken, Sipovic and Stevenson for their participation in the program. May 20 will go down in many minds as a day to remember forever because of the huge turnout at both the Nurse Pinning ceremony in the morning followed by Commencement in the afternoon. Special thanks went to Julie Hogue and Mark Grzybowski and the teams they both led in coordinating these special events. Everything turned out just fine—including the weather.  Steve Malinsky oversees the Regional Work Study Program on behalf of the Regional Office of Education and the Business Employment Skills Team, and he reported earlier this week that the program served 36 students at the Ottawa Center and Main Campus this year. Twenty-one people completed requirements to earn a diploma from their high school. The remaining 15 are eligible to return next year and continue their journey. In response to Steve’s note of appreciation to Dawn Watson for the college’s hospitality, Dr. Corcoran mentioned that this is a great example of good people coming together for a common cause and sharing resources, then everyone benefitting because of the results. Kudos to the ROE and BEST, Inc. staff on a job well done. The NJCAA and Arrowhead Conference Academic Excellence Award results are in and IVCC had 28 student athletes earn Academic All-American honors.  According to Cory Tomasson and Mark Grzybowski, that is the highest number ever at IVCC.  Last year IVCC had 11. IVCC also had 10 student athletes who were named Academic First-Team, meaning they earned a perfect 4.0 GPA for the year. Overall, IVCC had 51 student athletes earn Academic All-Conference honors. Dr. Corcoran congratulated the coaches and everyone affiliated with IVCC athletics on their ability to recruit so many impressive, high-quality student athletes.  Over the years the College has been fortunate to establish a special relationship with donors who share its vision for high quality programs and services at a very affordable price. The College’s first-ever capital campaign was a success when it met its goal of raising $2.1 million to equip the new Peter Miller Community Technology Center with the latest and greatest technology and equipment. The College then set its sights on a campaign to establish an endowment with a goal of $500,000. Thanks to Fran Brolley and his team, $574,000 was raised which includes a check that arrived this morning for $50,000 from the Scriba Charitable Gift Fund “in support of the Ag Program” thanks to the College’s friend, Ralph Scriba. The administration is in the process of preparing a recommendation to honor Mr. Scriba and his foundation in the very near future--stay tuned for more to follow on that front. For now, Dr. Corcoran asked everyone to please join him in saying thanks very much to Fran and his Foundation staff along with Reed Wilson and Jeanne Hayden for a job well done.

COMMITTEE REPORTS

The Committee board minutes were included in the board book.  There were no additional reports.

STAFF APPOINTMENT – CHRISTOPHER DUNLAP, INTERIM DIRECTOR OF INFORMATION TECHNOLOGY SERVICES

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the appointment of Christopher Dunlap, Interim Director of Information Technology Services, with additional compensation of $400 per pay period effective June 12 through December 31, 2017.  Motion passed by voice vote.

FACULTY APPOINTMENT – TRACEY ANTLE, NURSING INSTRUCTOR

It was moved by Ms. Stevenson and seconded by Mr. Solon to appoint Tracey Antle as Nursing Instructor at B-7, an annualized salary of $49,874 on the 2017/2018 faculty salary schedule, effective August 14, 2017.  Motion passed by voice vote.

FACULTY APPOINTMENT – TAYLOR MYERS, NURSING INSTRUCTOR

It was moved by Dr. Sipovic and seconded by Ms. Stevenson to appoint Taylor Myers as Nursing Instructor at B-4, an annualized salary of $45,327 on the 2017/2018 faculty salary schedule, effective August 14, 2017.  Motion passed by voice vote.

FACULTY RETIREMENT – CHERIE MONTERASTELLI, THERAPEUTIC MASSAGE PROGRAM COORDINATOR/INSTRUCTOR

It was moved by Mr. Solon and seconded by Mr. Mallery to accept with regret the retirement of Cherie Monterastelli, Therapeutic Massage Program Coordinator/Instructor, effective July 31, 2017.  Motion passed by voice vote.

FACULTY RETIREMENT – LINDA HANLEY, NURSING INSTRUCTOR

It was moved by Ms. Olivero and seconded by Mr. McCracken to accept with regret the retirement of Linda Hanley, Nursing Instructor, effective August 10, 2017.  Motion passed by voice vote.

FACULTY RETIREMENT – DR. JANE SACK, COUNSELOR

It was move by Mr. Pehoski and seconded by Ms. Stevenson to accept with regret the retirement of Dr. Jane Sack, Counselor, effective May 31, 2017.  Motion passed by voice vote.

STAFF RETIREMENT – EMILY VESCOGNI, DIRECTOR OF LEARNINGTECHNOLOGIES

It was moved by Mr. Solon and seconded by Dr. Sipovic to accept with regret the retirement of Emily Vescogni, Director of Learning Technologies, effective January 31, 2018.  Motion passed by voice vote.

AUTHORIZATION TO CONTINUE PAYMENT FOR STANDARD OPERATING EXPENDITURES

It was moved by Mr. McCracken and seconded by Mr. Pehoski to authorize the administration to continue the operation of the College by making those expenditures required for normal operations, including salaries, approved contracts, utilities, maintenance, supplies, and regular activities for the period July 1, 2017 through budget adoption.  Motion passed by voice vote.

TRANSFER OF FUNDS

It was moved by Ms. Stevenson and seconded by Dr. Sipovic to authorize the administration to transfer $89,332 from Fund 01 (Education Fund) to Fund 06 (Restricted Purposes Fund) for the Small Business Development Center.  Motion passed by voice vote.

MIDWEST ENERGY INC. PROPOSAL OF ELECTRICITY PURCHASE

It was moved by Mr. Solon and seconded by Ms. Stevenson to authorize the administration to enter into a contract with MidAmerican or Constellation Energy for the purchase of electricity on the Day-Ahead Locational Marginal Price Rates.  Motion passed by voice vote.

PURCHASE REQUEST – SECURE 32 UPGRADE

It was moved by Mr. Pehoski and seconded by Ms. Olivero to authorize the purchase of the Secure 32 Upgrade in the amount of $16,935 from FIS AvantGard, LLC.  Motion passed by voice vote.

BOARD TRAVEL

It was moved by Mr. Pehoski and seconded by Ms. Olivero to approve reimbursement of expenses incurred for mandated trustee training up to the amount of $304.20 each to David Mallery, Jay McCracken, Amy Sipovic, and Angela Stevenson and reimbursement of expenses incurred for the Student Leadership Institute up to the amount of $436.36 to Matthew Pehoski. 

Student Advisory Vote:  “Aye” – Mr. Pehoski.  Roll Call Vote:  “Ayes” – Mr. McCracken, Dr. Sipovic, Mr. Solon, Ms. Stevenson, Ms. Olivero, Mr. Mallery, and Ms. Goetz.  “Nay” – None.  Motion carried.

ICCTA MEMBERSHIP

It was moved by Ms. Stevenson and seconded by Mr. McCracken to rejoin the Illinois Community College Trustees Association at the one-time reduced rate of $9,067.  Mr. Mallery noted the Board decided about one year ago to discontinue the College’s membership in the ICCTA.  Mr. Mallery said he reluctantly went along with it to set an example.  Mr. Mallery asked the administration to work on paring back on other College memberships and they did - $70,000 down to $58,000.  But Mr. Mallery could not see spending the $12,000 that was saved to rejoin ICCTA even at the discount rate. He will oppose rejoining on those grounds.  Ms. Goetz noted the trustee training session was very good.  She said ICCTA provides a lot of good services for Illinois community colleges.  With the budget situation, IVCC needs someone in Springfield who will speak for it and that is what ICCTA will do.  Being a part of a professional organization shows that the Board cares about the College and wants to make sure IVCC is receiving the benefits like other community colleges.  Mr. McCracken noted IVCC and Rock Valley were the only two community colleges that pulled out and ICCTA was kind enough to provide services to IVCC this past year even though it was not a member. Ms. Stevenson noted ICCTA provided the membership discount for the training and now for the membership dues.  Ms. Goetz stated this is great, but is minor to the work it does.  If IVCC wants a voice, this is where the voice is and IVCC will not be heard if the Board does not work with them.  Mr. Mallery noted he was not saying it is a bad organization; it is the principle of the money.  Mr. Solon believes it is a great organization, but if the Board is looking to reduce expenses, it is easier to deal with memberships than items inside the building.  Dr. Sipovic could go both sides.  It is easier to swallow reduction because it is not affecting the students.  From a cost-benefit analysis, it is not as tangible, but when you see what the students missed out on – applying for awards, this needs to be considered.  IVCC doesn’t have skin in the game and it needs to be a team player.  Mr. McCracken noted that there are many community colleges in far worse financial shape than IVCC, but they are paying their fair share and he believes this is another compelling point.  Mr. Mallery said from the student trustee perspective he will continue to be able to participate because his programs run through the ICCB.  Mr. Pehoski said he thought it was more important for the whole college to be a member and not just for the student trustee.  Ms. Stevenson noted in her business she pays dues to a membership and the organization does the lobbying for them.  She agreed with all the comments Ms. Goetz made.  Motion passed by voice vote with Mr. Solon and Mr. Mallery voting “nay.”

TRUSTEE COMMENT

The IVCC Quick Facts were adjusted.  Adult Education enrollment was separated because the 10^th day of the semester is not an accurate time to capture enrollment figures for the Adult Education department.  Enrollment by county was added.

Ms. Goetz and her husband have been members in the 21^st Century Scholarship Society for the past eight years. The program has awarded $130,000 in scholarships to 106 students.  She encouraged everyone to consider joining.  This is another way to share our talents and to show how much IVCC means to us.  Ms. Goetz distributed an article on Board Leadership and highlighted items from the article regarding good manners and how to be a better board member.  Mr. Mallery shared some takeaways from the training session; one being FOIA applies to the Foundation as an arm of the College and there is a process that is appropriate for the consent agenda.  Dr. Sipovic noted the Open Meetings Act and FOIA scenarios were very practical and the contract negotiations and relations with collective bargaining teams were very interesting.  Mr. McCracken was surprised how similar everything is between community colleges and K-12 – the Open Meetings Act and other parts.  There is a great continuance from the K-12 setting to the community college setting which is very good.

CLOSED SESSION

It was moved by Mr. Solon and seconded by Dr. Sipovic to convene a closed session at 7:02 p.m. to discuss 1) litigation and 2) closed session minutes.  Motion passed by voice vote.