December 14, 2017 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, December 14, 2017 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
David O. Mallery, Secretary
Amy L. Boyles  
Jay K. McCracken
Melissa M. Olivero
Matthew F. Pehoski, Student Trustee

Members Absent

Angela M. Stevenson      

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Bonnie Campbell, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Fran Brolley, Director of Community Relations and Development
Walt Zukowski, Attorney

APPROVAL OF AMENDED AGENDA

It was moved by Ms. Olivero and seconded by Mr. McCracken to approve the amended agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None.

CONSENT AGENDA ITEMS

It was moved by Dr. Boyles and seconded by Mr. Mallery to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – November 9, 2017 Board Meeting; November 14, 2017 Planning Committee Meeting; and November 28, 2017 Closed Session Minutes Committee Meeting.

Approval of Bills - $1,170,614.89

Education Fund - $929,729.94; Operations & Maintenance Fund - $63,410.25; Auxiliary Fund - $103,446.62; Restricted Fund - $7,706.80; Audit Fund - $17,000.00; and Liability, Protection & Settlement Fund - $49,321.28.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending October 28, 2017; November 11, 2017; and November 25, 2017.

Bid Results

Approved the bid of $23,472.90 from Midland Paper for multi-purpose paper.

Purchase Request

Authorized the renewal of the 23 ccSpringboard Software licenses from Anaca Technologies, Ltd. in the amount of $11,385 for 2018.

PRESIDENT’S REPORT

Dr. Corcoran reported that over 150 prospective students plus many of their family members attended the Fall Open House held on November 15. Program evaluation forms indicated that it was time well spent, and attendees were impressed with our knowledgeable and accommodating staff. The Retirees Reception hosted by our Foundation on November 16 had a nice turnout. One of our retirees, former librarian Evelyn Moyle, passed last week. Evelyn gave 27 years of her life to IVCC, eight as head librarian. She was inducted into the IVCC-LPO Hall of Fame in 2012.  Dr. Corcoran noted that Ed Anderson, IVCC’s Director of Learning Resources when Ms. Moyle retired in 1997, credited her with “bringing the library into the 21^st Century by leading the effort to get the library automated and online, giving IVCC students’ access to materials in libraries across the state.” Turnout at the November 29^th Support Staff craft fair was tremendous. Our support Staff raised $1,165 for the Foundation’s Student Emergency Living Funds. Dr.  Corcoran thanked all who volunteered, bought tickets and supported the vendors. Dr. Corcoran thanked Dr. Boyles for representing the Board of Trustees at our therapeutic massage graduation ceremony on December 5. Seven students received certificates and another five earned AAS degrees. The “Honorspalooza” on December 6 featured Honors Program capstone project presentations by dozens of students including Trustee Matt Pehoski’s team. Dr. Corcoran commended Adam Oldaker on a fabulous job over the years as the Honors Program coordinator. Dr. Corcoran congratulated Willard Mott who arranged to have the Section 7 FFA Agronomy and Dairy Foods contest on the IVCC campus on December 6.  More than 100 students participated in event; in the words of Mr. Mott, “many of the section agriculture instructors and FFA advisors had not been on campus in a while, especially since the Community Technology Center was built and new wings were added to J Building.  They were extremely impressed with our campus and very supportive of the agriculture program.”  Dr. Corcoran thanked the Theatre Department for the annual holiday revue “Jingle all the Way” held in the Dr. Mary Margaret Weeg Cultural Centre this past weekend.  The program, featuring IVCC’s Show Choir, was directed and choreographed by Don Grant Zellmer. Dr. Larry Huffman, former IVCC president and board member, has agreed to deliver the May 19, 2018 commencement address to our graduates.  Dr. Corcoran announced that Ralph Scriba has pledged $50,000 in 2018 to assist in launching a Certified Medical Assistant program at IVCC.  Dr. Corcoran noted that our goal is to add CMA to our already impressive list of health career options, and Ralph Scriba’s support ensures that the program will have the resources it needs to succeed. Specifically, the Scriba donation will be used to purchase the necessary equipment, software and licensing to ensure proper accreditation in advance of the program launch. Scriba, a native of Troy Grove, was honored October 23 with the naming of the Ralph Scriba Conference Center in the Peter Miller Community Technology Center for his previous $250,000 in donations to IVCC.  Thanks were extended to Fran Brolley, the Foundation, and Ralph Scriba for his generous donation.  Dr. Corcoran pointed out that the Annual Financial Report prepared by Cheryl Roelfsema’s Business Office was distributed to each member of the Board of Trustees.  Other items distributed were (1) IVCC Quick Facts; (2) the agriculture program’s one-year review; (3) a flyer highlighting our new AAS program in agronomy; and (4) IVCC’s new enrollment-driver publication.

COMMITTEE REPORTS

Dr. Boyles noted that the Planning Committee was a productive meeting and included an update on the academic plan, strategic planning, and Board policies. Dr. Boyles thanked Dr. Deborah Anderson, Cheryl Roelfsema, Mark Grzybowski, Leslie Hofer, and Matt Suerth for their preparation of reports and input at the meeting.  The Planning Committee meeting notes are in the board book.

A meeting of the Audit/Finance Committee needs to be set the week of January 22, 2018.  It was agreed to discuss possible meeting dates and times after the Board meeting.

2017 TENTATIVE TAX LEVY

It was moved by Mr. Solon and seconded by Mr. McCracken to adopt the Tax Levy Resolution, Certificate of Tax Levy, Resolution of Intent, Notice of Intent to Increase Tax Levy, and Certificate of Compliance with the Truth and Taxation Act, as presented.  Motion passed by voice vote.  Mr. Mallery expressed his support for the tax levy and commented that it should provide some tax relief to property owners. 

STAFF APPOINTMENT – SHANE LANGE

It was moved by Dr. Boyles and seconded by Mr. Mallery to approve the appointment of Shane Lange as Dean, Division of Workforce Development, at an annual salary of $71,500, effective December 18, 2017.  Motion passed by voice vote.  Mr. Lange was in attendance and was congratulated on his appointment.

STAFF APPOINTMENT – DR. PATRICE HESS

It was moved by Mr. McCracken and seconded by Mr. Solon to approve the appointment of Dr. Patrice Hess as Director of Learning Resources at an annualized salary of $74,000, effective January 2, 2018.  Motion passed by voice vote.

BOARD APPOINTMENT

It was moved by Ms. Olivero and seconded by Mr. Pehoski to approve the appointment of Ms. Judy Day as Secretary of the Board.  Motion passed by voice vote.

BID RESULTS – TWO (2) 15-PASSENGER SHUTTLE BUSES

It was moved by Dr. Boyles and seconded by Mr. McCracken to accept the bid from Southern Bus & Mobility, Inc. to lease two (2) 2018 Ford E350 Turtle Top Van Terra XLT buses for 36 months, at an annual lease payment of $9,498.53 per bus.  Motion passed by voice vote.

APPROVAL OF THE ASSOCIATE IN APPLIED SCIENCE DEGREE: AGRONOMY

It was moved by Mr. Solon and seconded by Mr. Pehoski to approve the Associate of Applied Science degree in Agronomy, as presented.  Motion passed by voice vote.

TAXING BODIES INTERGOVERNMENTAL AGREEMENT – EXELON GENERATING PLANT

It was moved by Mr. Solon and seconded by Dr. Boyles to authorize the President or his designee to sign the Intergovernmental Agreement for Joint Action in Regard to Certain Real Estate Valuation Proceedings, as presented.  Motion passed by voice vote.

SCHEDULE OF REGULAR MEETING DATES AND TIMES

It was moved by Mr. Mallery and seconded by Mr. McCracken to approve the following dates for 2018 and to provide public notice of this schedule.  All meetings will take place at 6:30 p.m. in Room C307, the Board Room, on the campus of Illinois Valley Community College, 815 North Orlando Smith Road, Oglesby, IL.  Motion passed by voice vote.

Thursday, January 11, 2018                                        Thursday, July 12, 2018

Thursday, February 8, 2018                                        Thursday, August 16, 2018

Thursday, March 8, 2018                                            Thursday, September 13, 2018

Thursday, April 12, 2018                                            Thursday, October 11, 2018

Thursday, May 10, 2018                                             Thursday, November 8, 2018

Thursday, June 14, 2018                                             Thursday, December 13, 2018

SEMI-ANNUAL REVIEW OF CLOSED SESSION MINUTES

It was moved by Ms. Olivero and seconded by Mr. McCracken to release the following closed session minutes:  January 15, 2015 – Reduction in Force.  Motion passed by voice vote.

AUTHORIZATION FOR DESTRUCTION OF VERBATIM RECORDINGS OF CLOSED SESSION MEETINGS

Motion made by Mr. McCracken and seconded by Dr. Boyles to accept and authorize the destruction of verbatim audiotapes of the Board of Trustees Closed Session meetings as presented and as all the criteria for destruction of these tapes under the Open Meetings Act have been met.  Motion passed by voice vote.

BOARD POLICIES (First Reading)

Revisions to the following Board Policies were recommended: 

            3.1       Classification of Employees

            3.19     Hiring Process:  Administrators and Support Staff

The following new Board Policies were proposed:

            Alternative Credit

            Illinois Articulation Initiative

            Use of Unmanned Aerial Vehicles (UAVs) or Drones

TRUSTEE COMMENT

Board Chair Jane Goetz recognized retiring Executive Assistant to the President Jeanne Hayden for 34 years of exemplary service.  Goetz said that Hayden served five presidents and interim presidents and 55 trustees during her tenure.  Hayden, working her last of more than 300 board meetings, was credited for her “unerring exactitude and reliability in managing records” and for being respected across the college for her “competence, work ethic and professionalism.”   Ms. Hayden was given a standing ovation from all present.  Ms. Hayden thanked the Board members for their numerous hours of dedicated and volunteer service to the college.