October 3, 2017 Minutes of Facilities Committee Meeting

Committee Members Physically Present

Melissa M. Olivero
Angela M. Stevenson

Committee Members Absent

David O. Mallery, Chair

Other Board Members Present

Jane E. Goetz

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Fran Brolley, Director of Community Relations and Development
Scott Curley, Director of Facilities
Dominick Demonica, Demonica/Kemper Architects

The meeting was called to order at 6:30 p.m. 

PROTECTION, HEALTH, AND SAFETY PROJECTS FOR TAX YEAR 2017

Three Protection, Health, and Safety (PHS) projects were chosen in preparation for the tax year 2017 levy.  The first project, Exterior Stair Upgrades, will replace concrete steps and railings at three entryways that lead from the courtyard level to the lower level and replace the railings on two other entryways in the courtyard.  The stairs have deteriorated and the rebar is exposed.  The handrails for these stairs are constructed of wood and have been deteriorating, causing a safety concern.  The gripping surface for the railings does not meet ADA requirements. There are two level-change stairs within the courtyard that have deteriorating rails and do not meet ADA requirements.  The budgeted amount for this project is $234,429.   The second project, Campus-wide Security Upgrades, will replace analog cameras with digital, replace cabling with category 6 wiring, and add 35 cameras.  The current 141 analog cameras were installed approximately 17 years ago across campus.  There are a number of gaps in public places.  By adding 35 cameras, it will provide full security around campus by capturing everyone coming in and going out.  The cabling to the servers uses soft wire which is not very reliable and needs to be upgraded to category 6.  A few of the system DVRs are relatively recent, but the majority are older technology with some units being 8-9 years old.  This equipment is obsolete and replacement of the system is required.  The estimated budget for this project is $1,442,996.  The third project, Cultural Centre Accessibility Upgrades, will remove the non-functioning partitions, replace the seating and construct two ramps that will allow access to the stage without using the existing lift which has not been dependable.  Removing the partitions will result in two wide aisles.  The new seats will be shifted over into these wide aisles and provide extra room on the side aisles where ramps will be created to accommodate accessibility from the rear aisle to the stage level.  Portable steps to the stage will be replaced with permanent steps.  With this renovation the seating in the Cultural Centre will decrease from 612 to 588.  Approximate cost for the reclining seats with tablet arms is $536 per seat.  The budgeted amount for this project is $867,556.  This project will be paid with $257,000 from the Boyle bequest and the remainder from excess PHS projects.  The committee was in agreement to present the PHS projects to the whole board.

BARN DEMOLITION

Last September the Board’s Facilities Committee discussed reroofing and painting the barn at a cost of $66,000 - $84,000.  It was suggested to fundraise for these repairs but that did not go anywhere.  Another option was demolition of the barn at an estimated cost of $30,000 plus asbestos testing and removal, if necessary.  The agriculture department has no use for the barn at the moment.  Mr. Demonica noted that the used reclaimed barn wood is precious and he would reach out to those who use or sell reclaimed barn wood.  Dr. Corcoran wanted a clear contractual agreement to take the barn down in a certain amount of time.   

MASTER PLAN

The last Facilities Master Plan was completed in September 2011 prior to the construction of the Community Technology Center, Building J, Maintenance Facility, and demolition of the temporary buildings.  Maps need to be updated to reflect these changes, as well as adding any anticipated changes.  Mr. Demonica noted most recent master plans revolve around renovations, using current space and resources most effectively.  The committee was in agreement to move forward on a specific plan with a cost estimate. 

OTHER

None.

ADJOURNMENT

The meeting adjourned at 6:55 p.m.