May 12, 2016 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, May 12, 2016 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
Larry D. Huffman, Secretary (entered the meeting at 7:42 p.m.)
Laurie A. Bonucci
Jane E. Goetz
David O. Mallery
Everett J. Solon
Sarah Tipton, Student Trustee

Members Absent

Others PhysicallyPresent

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Walt Zukowski, Attorney

APPOINTMENT OF SECRETARY PRO-TEM

In the absence of Dr. Larry Huffman, Ms. Olivero appointed Jane Goetz as Secretary Pro-Tem.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Dr. Driscoll to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None.

CAMPUS UPDATE – MARKETING PLAN

Fran Brolley and Mark Grzybowski presented the Campus Update: Interact Marketing. The goal in contracting with Interact was to identify who we are, collect comprehensive data, create a working marketing plan and then implement, track, review, modify, and maintain budgeted credit hours for FY2017. After IVCC provided Interact with information, Interact suggested the College provide a social media “network” including Facebook and Pandora Streaming Audio, develop district-wide communication partnerships, enhance the College website, create marketing templates for programs and contain “program” elements. Create a social media network rather than individual accounts and create dialogue and avoid being a “one-way sender” of information. Enhancing the College website by using CMS more effectively, transitioning from informational to sales, be more mobile-responsive and easy to navigate with cleaner pages with less text. Engage the College website by emotionally engaging the key audiences, using persuasive language and images rather than facts and figures. Employ landing pages and allow tracking of marketing strategies and events. Create marketing templates for unique programs by supporting program coordinators with core materials to self-market, develop templates allowing programs to create custom messaging and events, and provide coordinators basic marketing concepts to be modified for their unique audiences. Choose one transfer program (agriculture), career program, and short-term certificate (CPT) as “poster programs” for the year. Promote success stories and dispel the misperception that community colleges are a “backup” plan. IVCC plans to redo its website, follow an activity grid, implement messaging strategies, create a Social Media Network, and provide programs the tools they need to grow.

CONSENT AGENDA

It was moved by Mr. Solon and seconded by Ms. Goetz to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – April 4, 2016 Planning Committee Meeting; April 14, 2016 Board Meeting; and April 18, 2016 Audit/Finance Committee Meeting

Approval of Bills - $1,770,704.96

Education Fund - $482,630.64; Operations & Maintenance Fund - $83,313.43; Operations & Maintenance (Restricted Fund) - $1,150,276.54; Auxiliary Fund - $32,933.77; Restricted Fund - $6,659.99; and Liability, Protection and Settlement Fund - $14,890.59

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending April 2, 2016 and April 16, 2016

PRESIDENT’S REPORT

Although Trustee Jane Goetz will be summarizing what took place at the April 18^th meeting of the Audit/Finance Committee under Committee Reports, Dr. Corcoran wanted to touch upon one item that was discussed that deals with expanding and enhancing dual credit program offerings for high school students. One of the themes that has consistently emerged from the Interact Communications discussions over the last six months has been the need to do everything to work closely with district high schools so that high school students make IVCC their top choice for postsecondary education. IVCC has a great reputation for high quality and affordability, however, even with a significant discount in tuition for dual credit courses, there’s a large population of students who may not be able to afford college classes while in high school and begin working towards earning a credential that could change their lives. Thus, IVCC is working on a model that would waive the tuition cost for high school students who qualify for the Free and Reduced Lunch program as long as the instructor is an employee of the high school. The only cost to the Free and Reduced Lunch population would be a $5 registration fee. If the instructor were a college employee, the tuition rate would remain as is, i.e., 75 percent of the current tuition rate. Also, for those students who accumulate a minimum of 30 college credits by the time they graduate from high school, IVCC would like to offer them the incentive to enroll at IVCC for the same discounted rate of 75 percent of the standard tuition rate for their next 30 hours. The feedback from high school representatives has been very encouraging and although this is not an action item for tonight’s meeting, IVCC would like to roll the program out next month for implementation in the fall semester. Dr. Corcoran reported Pam Furlan of the Business Employment Skills Team has approached the college about possibly having additional BEST staff on campus. At this point IVCC is exploring options for six to nine members of the BEST staff to rent 2,500 to 3,500 SF of space in the same way as the agreement with University of Illinois Extension, and planning to do soon with the newly formed Economic Development Corporation of North Central Illinois. There’s nothing official to report or propose on this front; all Dr. Corcoran wanted to do was give everyone a heads up that conversations are taking place. Ron Groleau recently reported that the annual IVCC Cadaver/Natural Science laboratory tours have once again been completed for the spring, 2016 semester. These tours serve a dual purpose: First, anatomy and physiology students from area high schools get to experience what the real organs of the human body look like.  Secondly, IVCC gets to use the day as a recruitment event.  Approximately 200 students attended, most were junior or senior level. Ron and Lee Ann Johnson conducted the tours while Quinton Overocker and Aseret Loveland talked about IVCC and what the college has to offer. Everyone was very happy with the outcomes. Dr. Corcoran was glad to be able to attend the PTK Honors banquet in Springfield on April 19 where Kaitlin Ranieri’s parents and Dr. Corcoran heard Kaitlin address the several hundred in attendance. She did an excellent job. Dr. Corcoran was not able to attend the MIMIC fair on April 20 but has been advised that it was a great success. He congratulated Dorene Data, Jim Gibson, Rick Serafini and their team on a job well done. Kudos also went to Susan Monroe, Lisa Witalka and others who supported IVCC’s annual job fair on April 21. There was a great turnout and the feedback was fabulous. As noted in tonight’s agenda as an item for information, Sue Monroe was recently appointed to the full-time position of CTE Recruitment and Dual Credit/Dual Enrollment Coordinator so the bad news is she has left Career Services but the good news she only moved down the hall and she’ll continue serving the College with distinction. Dr. Corcoran noted that if you did not see the IVCC musical performance of Young Frankenstein you missed a great show. He congratulated all of the college and community performers on a program that has drawn rave reviews. Kudos went to Don Grant Zellmer, David Kuester, Norm Engstrom, and Adam Oldaker. Dr. Corcoran thanked Paula Hallock, Glenna Jones and their Recognition Committee for an outstanding Recognition Event on April 29^th. It was the biggest turnout in 20 years and with Trustees Jane Goetz and Dr. Larry Huffman assisting in handing out awards. Along with employee recognition on the 29^th, other events included Norm Engstrom’s final concert and Dr. Matt Johll’s sci fi show -- two extraordinary events by two of IVCC’s classiest members of the faculty. Dr. Corcoran attended the ICCTA’s Lobby Day activities on May 4^th and appreciated the time spent with several legislators. Representative Skoog and Senator Rezin are always happy to accommodate folks from the district, including their visit with IVCC students last month—a trip that was coordinated by Cory Tomasson. And speaking of Cory Tomasson, Dr. Corcoran congratulated the IVCC Women’s Softball Team on earning a trip to the national tournament on May 18-21 in Clinton, Mississippi. This is a special group—the College is proud of them and wish them well.

COMMITTEE REPORTS

Jane Goetz reported on the Audit/Finance Committee meeting held on April 18, 2016. She noted the Dual Credit Program Enhancements are a win-win situation. If the course is taught by high school instructors and students qualify for free and reduced lunch, the tuition would be waived. Forty-five percent of the high school population in the district qualify for the free and reduced lunch program. The goal here is to give access to college credit courses to all students. Under budget assumptions she thought it was interesting to note that farmland is 16 percent of IVCC’s Equalized Assessed Valuation. The bid results for the banking services and auditor’s response were in the Board Book. The administration is looking into the inter-district cooperative agreements with Illinois Central, Joliet Junior College, Sauk Valley, and Heartland. The agreements are designed for split district high schools to provide students with the option of attending either community college at the in-district tuition rate. Mr. Mallery expressed concern about the program possibly adversely affecting college retention rates and was assured that the goal of the administration is to code dual credit/dual enrollment students as Undeclared Transfer and are therefore typically not included in the calculation of retention rates for reporting purposes.

FACULTY RESIGNATION – TINA NINK, NURSING INSTRUCTOR

It was moved by Ms. Bonucci and seconded by Mr. Solon to accept with deep regret Tina Nink’s resignation effective August 12, 2016 and wish her and her family well. Bonnie Campbell noted that Ms. Nink has done a great job and she will definitely be missed. Motion passed by voice vote.

ADDITIONAL SECURITY OFFICERS – OTTAWA CENTER

It was moved by Dr. Driscoll and seconded by Ms. Goetz to authorize the administration to add an amendment to the contract with G4S Secure Solutions to provide a security officer for duty at the Ottawa Center at an hourly rate of $21.02. Motion passed by voice vote.

ASSOCIATE OF APPLIED SCIENCE IN PARAPROFESSIONAL EDUCATOR AND CERTIFICATE IN PARAPROFESSIONAL EDUCATOR: INACTIVATION

It was moved by Ms. Goetz and seconded by Dr. Driscoll to approve the inactivation of the Paraprofessional Educator Associate Applied Science and Paraprofessional Education Certificate, effective May 21, 2016. Motion passed by voice vote.

FY2017 BOARD OF TRUSTEES BUDGET

It was moved by Dr. Driscoll and seconded by Mr. Solon to approve the tentative FY2017 Board of Trustees Budget, as presented. Mr. Mallery noted that $80,000 is spent for memberships and dues throughout the College. The Board has discontinued their membership in ICCTA and he asked the administration to evaluate the cost of each membership and what is received in return. Motion passed by voice vote.

REQUEST FOR PROPOSAL RESULTS – BANKING SERVICES

It was moved by Ms. Goetz and seconded by Dr. Driscoll to accept the proposal of Centrue Bank for banking services for the College’s operating account. Mr. Solon excused himself from the meeting as he is an employee of Centrue Bank. Motion passed by voice vote.

After a short break, the Board entered closed session at 7:28 p.m. On a motion by Dr. Huffman and seconded by Dr. Driscoll, the regular meeting resumed at 8:42 p.m. Motion passed by voice vote.

CLOSED SESSION MINUTES

It was moved by Dr. Driscoll and seconded by Dr. Huffman to approve and retain the closed session minutes for the April 14, 2016 Board meeting. Motion passed by voice vote.

OTHER

None.

ADJOURNMENT

Ms. Olivero declared the meeting adjourned at 8:49 p.m.