October 15, 2013 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on October 15, 2013 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
Laurie A. Bonucci
Jane E. Goetz
Everett J. Solon
Taylor A. Gunia, Student Trustee

Members Absent

Larry D. Huffman, Secretary
David O. Mallery

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Vice President for Learning and Student Development
Walt Zukowski, Attorney

CALL TO ORDER

Ms. Olivero called the meeting to order at 6:30 p.m.

APPOINTMENT OF SECRETARY PRO-TEM

In the absence of Dr. Huffman, Ms. Olivero appointed Ms. Bonucci as Secretary Pro-Tem.

APPROVAL OF AMENDED AGENDA

It was moved by Dr. Driscoll and seconded by Ms. Goetz to approve the amended agenda with the deletion of agenda item #13. – Staff Appointment – Kimberly Krenz, Controller.  Motion passed by voice vote.

PUBLIC COMMENT

Ms. Michelle Carboni, Director of Purchasing, introduced Mr. Luke Holly, IVCC’s farm tenant.  Mr. Holly addressed the Board and explained his decision to discontinue his current lease agreement for the 2014 crop year.  He had a contract with Pioneer to grow seed corn, but because Pioneer had a crop failure in their seed fields on the north half of the ground, Mr. Holly in unable to secure a contract with Pioneer for next year and it would not be a good financial decision for him to continue with the lease.

CONSENT AGENDA

It was moved by Ms. Goetz and seconded by Mr. Solon to approve the consent agenda as presented. Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Minutes – September 17, 2013 Board Meeting

Approval of the Bills - $1,204,734.70

Education Fund - $784,531.80; Operations & Maintenance Fund - $131,060.41; Operations & Maintenance Fund (Restricted) - $4,276.20; Auxiliary Fund - $75,097.81; Restricted Fund - $22,984.84; Audit Fund - $8,300.00 and Liability, Protection and Settlement Fund - $178,483.64

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending September 7, 2013 and September 21, 2013

PRESIDENT’S REPORT

Jamie Gahm, director of Continuing Education, advised Dr. Corcoran that Jennifer Scheri, training specialist for the business training center, was recently honored by her peers across the state as the winner of this year’s WeTrain Lifetime Achievement Award.  Dr. Corcoran noted that Jennifer has been with IVCC for 20 years and there is no one more deserving of this recognition than she.  Also from Continuing Education, Bev Malooley’s 40 under 40 event held on September 26 was a great success. Dr. Corcoran noted that Bev does a fine job of promoting the college across the community and the role the Small Business Development Center is going to play in the future for working with entrepreneurs to either start their own businesses or expand what’s in place is going to grow significantly.  Dean Marianne Dzik has reported that IVCC's Education Department and future educator's group, T.E.A.C.H., have joined with Project Unify to raise awareness of disability-related issues.  Project Unify is a national project funded by the U.S. Department of Education.  Their goal is to get youth, with and without disabilities, to work together to foster change and promote dignity for people with cognitive disabilities.  As of last month, IVCC was the first and only Project Unify community college in the state.  Director of learning technologies, Emily Vescogni, has reported that the board of directors of the Consortium of Academic and Research Libraries in Illinois has invited Frances Whaley to be part of an elite group of professionals to develop a new library directors development program.  Dr.  Corcoran congratulated Frances on her recognition.  IVCC’s Women’s Volleyball Team is having a great season with a record of 19 wins and 10 losses. Every season this team has improved under Coach Julie Sherbeyn’s supervision. Last week’s Dig Pink fundraiser commemorating Breast Cancer Awareness was very successful. Dr. Corcoran congratulated the team and especially student trustee, Taylor Gunia, on a job well done. Next Tuesday is the last home game before regional play begins on November 3 so Dr. Corcoran wished the team well.  Another IVCC team that’s having a great season is Women’s Tennis. The team recently qualified for the national tournament to be held in Tyler, Texas in the spring. Dr. Corcoran congratulated Coach Julie Milota and the Women’s Tennis team for a job well done.  Last Wednesday’s College Night program was held in the gym.  The turnout of 50 colleges and universities from around the state was attributed to the planning of Connie Skerston, Assistant Director of Admissions and Records. Dr. Corcoran recognized Connie, her many coworkers in Student Services, and the faculty for their fine work.  Dr. Corcoran noted this is the last regular meeting of the board before the November 1 grand opening of the Peter Miller Community Technology Center. A lot of good people have really worked hard to make sure that the ribbon-cutting will be a special event. Almost all of the furniture is in and quite a bit of the technology has been installed. Sue Isermann and Tim Bias have been working closely with Fives Machining Systems, Inc. on installing the vertical machining center. Fran Brolley has been coordinating installation of the beautiful recognition display. Contractors are finishing up their review of punch list items. Phase 2 architects and engineers are conducting a walk-through with substantial completion scheduled for next week. The new stage floor has been installed in the cultural centre. Dr. Corcoran expressed how proud he is of the faculty and staff and noted the Board will be too when they see the finished product at the end of the month.

COMMITTEE REPORTS

Ms. Olivero noted the Audit/Finance Committee meeting will be held on Tuesday, October 22 at 6 p.m. with the Facilities Committee meeting to immediately follow.

RESOLUTION AUTHORIZING PREPARATION OF THE 2013 TAX LEVY

It was moved by Dr. Driscoll and seconded by Mr. Solon to authorize Dr. Jerry Corcoran to begin preparing the 2013 tax levy.  Motion passed by voice vote.

REQUEST TO PURCHASE – EQUIPMENT FOR COMMUNITY TECHNOLOGY CENTER

It was moved by Ms. Goetz and seconded by Ms. Bonucci to purchase two Integrated Hydraulic Training Systems from Parker Hannifin Corporation in the amount of $43,715.70.  Motion passed by voice vote.

REQUEST TO PURCHASE – DIGITAL SIGNAGE SYSTEM FOR THE COMMUNITY TECHNOLOGY CENTER

It was moved by Mr. Solon and seconded by Ms. Bonucci to proceed with the purchase of the digital signage system for the Community Technology Center from Springfield Electric in the amount of $12,575.  Motion passed by voice vote.

REQUEST TO PURCHASE – ADDITIONAL LATERAL FILE CABINETS FORCOMMUNITY TECHNOLOGY CENTER

It was moved by Dr. Driscoll and seconded by Ms. Goetz to authorize the purchase of additional lateral file cabinets for the Peter Miller Community Technology Center through the Illinois Public Higher Educational Cooperative at a cost of $11,577.21.  Motion passed by voice vote.

BOARD POLICIES

It was moved by Dr. Driscoll and seconded by Ms. Goetz to approve revisions made to Board Policy 3.21 – Medical/Occupational Examinations, as presented; Board Policy 6.3 – Drug-Free Campus, as presented; and the new Board Policy on Bicycles and Skateboards on Campus, as presented.  Motion passed by voice vote.