June 18, 2013 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Tuesday, June 18, 2013 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
Larry D. Huffman, Secretary
Laurie A. Bonucci
Jane E. Goetz
David O. Mallery
Everett J. Solon
Taylor A. Gunia, Student Trustee

Members Absent

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Interim Vice President for Learning and Student Development
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the agenda, as presented.  Motion passed by voice vote.

PUBLIC COMMENT

None.

CAMPUS UPDATE – IVCC MISSION ON THE MOVE

Dr. Lori Scroggs spoke about the community college mission in trying to be all things to all people.  The comprehensive focus includes the vertical focus (pre-baccalaureate/transfer), horizontal focus (workforce/A.A.S degrees and certificates), integrated focus (general education), and remedial focus (developmental/pre-college ready).  At different times the focus will be on just one mission.  Dr. Scroggs discussed timely initiatives targeting the pre-baccalaureate/transfer student population, and the workforce/A.A.S. and certificate students preparing for the workplace.  Marianne Dzik, Dean of English, Mathematics, and Education, will present a campus update on the remedial (developmental) focus.  IVCC attracts 29-33% of its district high school graduates which represents the majority of full-time students and approximately 40 percent of students overall.  It is important to maintain or enhance this focus.  Plans to do this include contracting with Progressive Impressions International (Pii) to strategically market high school sophomore, juniors, and seniors and their parents.  Pii will develop direct mail pieces to drive students and parents to personalized web landing pages where they will access information.  When students sign in, and respond to questions, they will receive future mailings or emails that are personalized to their area of academic or co-curricular interest.  The horizontal focus coincides with the construction of the Peter Miller Community Technology Center.  The career and technical programs represent approximately 36 percent of the students and focuses on transitioning students to the workplace through certificates and AAS degrees.  Success in the workforce focus relies upon partnerships and collaboration with business and industry.  A key example is the Illinois Network for Advanced Manufacturing (INAM) grant with 20 other Illinois community colleges. A central feature of INAM is its “Earn and Learn Advanced Manufacturing Career Lattice.”  This approach allows students to enter manufacturing through various points and earn entry-level, industry-recognized credentials.  Students can then be employed in manufacturing jobs while they go on to earn additional credentials, certificates, and/or Associate’s or Bachelor’s degrees.  IVCC is also working toward articulation of its A.A.S. degrees in Manufacturing, Electronics/Electricity, and Computer-Aided Engineering and Design with NIU’s B.S. in Industrial Management and Technology, which will ultimately allow 39 hours of the B.S. degree to be earned online.

CONSENT AGENDA

It was moved by Mr. Solon and seconded by Dr. Huffman to approve the consent agenda with corrections to the May 21, 2013 minutes.   For clarity purposes under Committee Reports, Mr. Mallery asked that the second sentence include the statement, “by way of a new property tax.”  Also, the last sentence under Committee Reports the word “legislators” will be changed to “ICCTA.”  Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Minutes – May 21, 2013 Board Meeting and May 30, 2013 Facilities Committee Meeting

Approval of the Bills - $1,314,247.11

Education Fund - $890,340.65; Operations and Maintenance Fund - $96,532.42; Operations & Maintenance (Restricted Fund) - $93,550.81; Bond & Interest Fund - $45,875.00; Auxiliary Fund - $121,282.18; Restricted Fund - $36,214.49; and Liability, Protection and Settlement Fund - $30,451.56

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending May 4, 2013 and May 18, 2013.

Proposal Results – Instructor Audio-Visual Podiums

Accepted the proposal from Nomad Technologies, Inc., Eden Prairie, MN, in the amount of $296,460.00 for the Instructor Audio-Visual Podiums for the Community Instructional Center project.

PRESIDENT’S REPORT

Dr. Corcoran reported on the construction update:  Thanks to the fine work of the Board Facilities Committee, the change order IVCC requested for work to be done in the circle drop-off area has been approved by CDB so work in that area will resume next week. Also, the impressive new sign and college logo has been installed above the main entrance. And finally, Cheryl Roelfsema has been working closely with the CDB’s office of public relations on a date for the Peter Miller Community Technology Center grand opening and as of today the College will plan the event for 1 p.m. on Friday, November 1. In other campus news, over 20 individuals convened to attend the first Bridging the Gap workshop on curriculum alignment, funded through a grant from ICCB (from a larger federal DOL grant) on June 17. English and Math faculty from LaSalle County ROE district high schools and IVCC were invited. Representatives came from Mendota, LP, Ottawa, Putnam County, Streator, and Seneca High Schools, and IVCC. Susan Goodale facilitated nine English faculty to align curricula from junior and senior English courses to College-level English courses and Dan Serafini facilitated eight Math faculty to align curricula from junior and senior Math courses to College-level Math courses. Participants will continue their alignment-related discussion by way of a thread on Blackboard during the summer, and finish with a final workshop in September, again at IVCC. Outcomes will be reported to the Board in September or October. Dr. Corcoran commended Marianne Dzik, Dawn Lockwood, and Dr. Lori Scroggs as well as representatives from the high schools and ROE for their commitment to this very important initiative. IVCC’s 2013 Leadership and Core Values retreat was held on June 7 and 19 new employees participated in the day’s activities. Evaluations of the program were very high. Dr. Corcoran thanked Teresa Bowen, Glenna Jones, Dr. Tracy Morris, Jennifer Scheri, Diane Scoma and Dawn Watson for their fine work in coordinating this important event.

COMMITTEE REPORTS

Mr. Mallery reported a Facilities Committee meeting was held on May 30, 2013 and the unforeseen soil conditions in the turn-a-round were the focal point as stated in the minutes which are included in the June board book.  Inadequate soils led to a change order and IVCC’s architect wanted the Facilities Committee to know how this change order would affect the funds for Phase 3 of the CIC Project.  Mr. Mallery noted that this is what contingencies are for.  Another item discussed at the Facilities Committee and being recommended for approval at the June meeting was the addition of five POE switches which were not included in the original list of technology equipment presented to the Board of Trustees on April 16, 2013.  The switches will be funded by the IT fund balances. 

Dr. Huffman reported the Closed Session Minutes Committee met at 5 p.m. prior to tonight’s meeting to discuss minutes of meetings lawfully closed under the Open Meetings Act.  A recommendation from the Committee will be presented at the July 16, 2013 board meeting.

FY15 RAMP CAPITAL REQUEST – ADDITIONS AND RENOVATIONS TO BUILDINGS C AND G

It was moved by Mr. Solon and seconded by Dr. Huffman to approve the RAMP capital request for the Additions and Renovations to Buildings C and G proposal in the amount of $8,615,000, which includes the College’s match portion of $2,153,800.  Dr. Corcoran stressed the point that things change on a regular basis and the approval of this request is simply to hold the College’s position of No. 31 on the State list.  He suggested the chair of the Facilities Committee might want to call a meeting of his committee to review any changes that would be warranted in subsequent years.  Motion passed by voice vote.

PREVAILING WAGE RESOLUTION

It was moved by Ms. Bonucci and seconded by Ms. Goetz to adopt the Prevailing Wage Resolution for Fiscal Year 2014.  Motion passed by voice vote.

AUTHORIZATION TO CONTINUE PAYMENT FOR STANDARD OPERATINGEXPENDITURES

It was moved by Dr. Driscoll and seconded by Dr. Huffman to authorize the administration to continue the operation of the College by making those expenditures required for normal operations, including salaries, approved contracts, utilities, maintenance, supplies, and regular activities for the period July 1, 2013 through budget adoption.  Motion passed by voice vote.

STAFF RESIGNATION – DR. JEFF M. ANDERSON, DEAN OF HUMANITIES, FINE ARTS AND SOCIAL SCIENCES

It was moved by Dr. Huffman and seconded by Ms. Goetz to accept with regret the resignation of Dr. Jeff J. Anderson, Dean of Humanities, Fine Arts and Social Sciences, effective July 12, 2013.  Dr. Corcoran wished him well.  Motion passed by voice vote.

STAFF APPOINTMENT – INTERIM DEAN OF HUMANITIES, FINE ARTS, AND SOCIAL SCIENCES

It was moved by Dr. Driscoll and seconded by Dr. Huffman to approve the appointment of Steve Alvin as Interim Dean of the Humanities, Fine Arts, and Social Sciences division, with compensation as noted on the June 13, 2013 memorandum from Dr. Scroggs.  Motion passed by voice vote.

FACULTY APPOINTMENT

It was moved Ms. Goetz and seconded by Mr. Solon to approve the appointment of Karie J. Stecken as the Nursing Instructor assigned to the Division of Health Professions for the 2013-2014 academic year with placement on the salary schedule at Step B-7 - $45,327.  Motion passed by voice vote.

PROGRESSIVE IMPRESSIONS INTERNATIONAL CONTRACT

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve contracting with Progressive Impressions International (Pii) for student acquisition services at an estimated cost of $15,700.  Mr. Mallery asked if this contract was in the budget.  Adjustments have been made in other areas and it will be funded by the marketing budget.  Motion passed by voice vote.

PURCHASE REQUEST- CTC FURNITURE

It was moved by Ms. Bonucci and seconded by Dr. Huffman to purchase the furniture for the Peter Miller Community Technology Center from KI through the IPHEC (Illinois Public Higher Education Cooperative) in the amount of $714,866.04.  The budget for the furniture was $1 million.  The estimate was $750,000.  The amount of $714,866.04 does not include the information desk, but the administration is working on options.  Estimates for the information desk range between $5,000 and $10,000 and then this will take care of all the furniture needed for the CTC.  The administration plans to recommend the purchase of an information desk at the July board meeting.  Motion passed by voice vote.

PURCHASE REQUEST – CIC PHASE 1 AND 2 TECHNOLOGY PURCHASE:  VDI SERVERS, VDI STORAGE (SAN), CISCO WIRELESS CONTROLLERS, CISCO IP TELEPHONES, AND VMWARE LICENSES

It was moved by Dr. Huffman and seconded by Mr. Mallery to proceed with the purchase of the VDI Servers, VDI Storage, Cisco Wireless Controllers, Cisco IP Telephones, and VMWare View Licenses for the CIC Project Phase 1 and 2 in the amount of $168,243.22.  This will be funded by the technology budget.  Motion passed by voice vote.

PURCHASE REQUEST – CIC PHASE 1 AND 2 TECHNOLOGY PURCHASE:  NETWORK SWITCHES

It was moved by Ms. Goetz and seconded by Mr. Mallery to ratify the purchase of network switches and accessories in the amount of $34,710.  Motion passed by voice vote.

PURCHASE REQUEST – ELLUCIAN SOFTWARE FOR STUDENT DEVELOPMENT COMMONS

It was moved by Mr. Solon and seconded by Ms. Bonucci to proceed with the purchase of the Student Planning and Retention Alert Software for the Student Development Commons in the estimated amount of $55,625, funded by the capital donation from William and Dian Taylor.  Motion passed by voice vote.

PROPOSAL REQUEST – ARMED POLICE OFFICER ON CAMPUS

It was moved by Dr. Driscoll and seconded by Ms. Goetz to authorize the administration to pursue a proposal from the City of Oglesby for the cost of providing a police presence on campus at least 20 hours per week.  Mr. Mallery noted that when the College sought proposals for security services and was considering an armed presence, there was some discussion of the LaSalle County Sheriff’s department working with IVCC.   Dr. Driscoll amended his motion to include a proposal from the City of Oglesby and LaSalle County.  Ms. Goetz seconded the amended motion.  Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Bonucci attended the Northwest Region ICCTA meeting and met Mr. Bob Johnson from Kishwaukee who will soon become the ICCTA president.  The highlight of the evening was the presentation by Dr. Lori Scroggs on one of IVCC’s best practice.

CLOSED SESSION

It was moved by Ms. Bonucci and seconded by Dr. Huffman to convene a closed session at 7:24 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; and 3) closed session minutes. 

Student Advisory Vote:  “Aye” – Ms. Gunia.  Roll Call Vote:  “Ayes” – Ms. Bonucci, Dr. Driscoll, Ms. Goetz, Dr. Huffman, Mr. Mallery, Mr. Solon, and Ms. Olivero. “Nays” – None, motion carried.

After a short break, the Board entered closed session at 7:34 p.m.  On a motion by Dr. Huffman and seconded by Ms. Goetz, the regular meeting resumed at 8:47 p.m. 

Student Advisory Vote:  “Aye” – Ms. Gunia.  Roll Call Vote:  “Ayes” – Ms. Bonucci, Dr. Driscoll, Ms. Goetz, Dr. Huffman, Mr. Mallery, Mr. Solon, and Ms. Olivero. “Nays” – None, motion carried.

COMPENSATION FOR FY14 – EMPLOYEES NOT AFFECTED BY A LABORAGREEMENT

It was moved by Dr. Driscoll and seconded by Mr. Mallery to approve a 2.5 percent general increase for all support staff and administrators not affected by a labor agreement, contingent upon acceptable performance evaluations, as determined by the administration, and support from grants and outside contracts for the impacted positions.  Motion passed by voice vote.

It was moved by Dr. Huffman and seconded by Ms. Goetz to approve special salary adjustments for employees identified as warranting such an increase in FY14.  Motion passed by voice vote.

SALARY SCHEDULE REASSIGNMENT:  JENNIFER SAVOIA, NURSING INSTRUCTOR

It was moved by Dr. Driscoll and seconded by Mr. Solon that Ms. Jennifer Savoia, Nursing Instructor, be reassigned to step B-8 on the 2013-2014 salary schedule for Fall 2013, at a salary of $46,792.  Motion passed by voice vote.

ASSOCIATE VICE PRESIDENT FOR ACADEMIC AFFAIRS & DEAN OF  WORKFORCE DEVELOPMENT SALARY ADJUSTMENT

It was moved by Mr. Solon and seconded by Dr. Huffman to establish the annualized salary of Sue Isermann, Associate Vice President of Academic Affairs & Dean of Workforce Development for FY14 at $106,650 and duties, benefits, and other conditions as outlined in her job description.  Motion passed by voice vote.

VICE PRESIDENTS’ CONTRACTS

It was moved by Ms. Bonucci and seconded by Mr. Mallery to approve the FY14 employment contract for Cheryl E. Roelfsema, Vice President for Business Services and Finance, with a 2.5 percent increase for FY2014, resulting in a salary of $119,925 and duties, benefits, and other conditions as outlined in her contract.  Motion passed by voice vote.

It was moved by Ms. Goetz and seconded by Dr. Huffman to approve the elimination of the Vice President of Planning and Institutional Effectiveness position and approve the FY14 employment contract for Dr. Lori E. Scroggs, as Vice President for Learning and Student Development, with a 2.5 percent increase for FY2014, resulting in a salary of $119,925 and duties, benefits, and other conditions as outlined in her contract.  Motion passed by voice vote.