January 15, 2013 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Tuesday, January 15, 2013 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Dennis N. Thompson, Chair
Melissa M. Olivero, Vice Chair
Larry D. Huffman, Secretary
Michael C. Driscoll
David O. Mallery
Britney Burkart, Student Trustee    

Members Absent

James A. Narczewski

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Interim Vice President for Learning and Student Development
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None.

CONSENT AGENDA

It was moved by Ms. Olivero and seconded by Dr. Driscoll to approve the consent agenda, as presented. Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Minutes – December 18, 2012 Board Meeting

Approval of the Bills - $1,584,098.90

Education Fund - $926,572.20; Operations and Maintenance Fund - $46,068.98; Operations & Maintenance (Restricted Fund) - $60,641.14; Auxiliary Fund - $485,757.75; Restricted Fund - $34,136.72; and Liability, Protection and Settlement Fund - $30,922.11

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending December 1, 2012 and December 15, 2012

PRESIDENT’S REPORT

Dr. Corcoran reported on the construction update provided by Cheryl Roelfsema and Gary Johnson:  Roof coping work on the Peter Miller Community Technology Center will resume again on January 21; zinc panel installation is in progress on the east end; elevators will be delivered on January 23; and millwork will be delivered the weeks of January 21 and January 28. First floor east end HVAC ductwork and sprinkler installation is over 90 percent complete. West end metal framing and ductwork rough-in is in progress.  Phase 2 East Campus work – including the new maintenance building, addition to auto and welding facility, and demolition of Building 10 – is going very well.  In other news, athletic director Tommy Canale announced that the overall athletics GPA for the fall semester was a perfect 3.0 – a goal Coach Canale has been pursuing for quite some time. The men’s combined GPA was 2.87 and the women’s GPA was 3.14. Dr. Corcoran congratulated Tommy and Coaches Tomasson, Pinter, Lukosius, Cinotte, Milota, Herman, Schultz, and Sherbeyn on sending a very strong message to the community that at IVCC, student athletes are students first. Prior to the holiday break, a very nice holiday luncheon was enjoyed by the staff and Dr. Corcoran thanked student trustee Britney Burkart for attending and representing the trustees as well as Jane Goetz and Terry Judd, representing the Foundation board of directors, who assisted in serving the meal and thanking the staff for their dedicated service.  The Ottawa’s Blooming Steering Committee, which is organizing the Ottawa entry in the 2013 national America in Bloom competition, has selected as its official logo a design created by Katie Moriarity of Ottawa and a second logo for kids by Nancy Scott of Streator; both of these students are in Professor Francie Skoflanc’s very popular graphic design technology program. Dr. Corcoran congratulated Katie Moriarity and Nancy Scott for the well-deserved recognition.  The Board members received a story regarding the IVCC-LPO Hall of Fame program to be held at LaSalle-Peru High School’s Matthiessen Auditorium beginning at 7:30 p.m. on January 26.  Dr. Corcoran asked the board members if they were planning to attend to please let him know so that he can properly recognize them at the event. This year’s Hall of Fame class includes retired English instructor Ed Krolak, former director of nursing Carole Caresio Haas, Caterpillar executive and IVCC alumnus Jim Blass, Carus Corporation Chairman Blouke Carus – one of the leaders of the movement to create IVCC in the mid-1960s – and the record setting 1987-88 and 1988-89 men’s basketball teams.

COMMITTEE REPORTS

Mr. Mallery reported the Facilities Committee met on Wednesday, January 9 and discussed the Dam Reconstruction Feasibility Report.  Four dam modification options were presented which all appeared to be a substantial cost ranging from approximately $197,000 to $433,000.  There was consensus that the four options were not feasible and to look toward other avenues, more from a farming aspect to increase the ability of the soils to absorb more of the water.  There are plans to speak to the current farmer without making any major decisions.  There is also a safety issue around the dam area in which there are plans to minimize this risk.  The committee was presented with a list and an estimate of possible Cultural Centre improvements if resources should become available through the CTC Capital Campaign.  The improvements included a sound system, lighting, stage rigging, stage extension, and movable partitions.  Mr. Mallery noted other items discussed at the Facilities Committee meeting are agenda items for tonight’s meeting and he will comment on them as they are discussed. 

PROTECTION, HEALTH, AND SAFETY PROJECT – CULTURAL CENTRE STAGE UPGRADES

It was moved by Mr. Mallery and seconded by Dr. Huffman to approve the Protection, Health, and Safety project for the Cultural Centre Stage Upgrades as presented for a total cost of $111,013 and authorize submission of the appropriate resolution to the Illinois Community College Board.  Mr. Mallery noted that this project was a realignment of resources that was to be used on another PHS project.  There was consensus among the stakeholders and staff that were involved in both projects that it would be suitable to use the funds for much needed repairs in the Cultural Centre.  The recommendation from the Facilities Committee was to move forward with this project.  Motion passed by voice vote.

COMMUNITY TECHNOLOGY CENTER FURNITURE PROCUREMENT

It was moved by Mr. Mallery and seconded by Dr. Huffman to seek furniture and fixture procurement for the Peter Miller Community Technology Center through the State of Illinois Joint Purchasing Program.  The Facilities Committee reviewed proposals from the College’s architects to assist in selecting furniture and preparing bid documents to purchase furniture for the new Community Technology Center.  The Committee members were concerned over the cost and directed the administration to find a less expensive solution.  Another option would be to purchase the furniture and fixtures through the State of Illinois Joint Purchasing Program.  The vendors would work with the stakeholder groups, the administration and architects to install it on time, and in getting the best possible price.  This method will not hinder the move-in date.  Motion passed by voice vote.

IVCC BOARD OF TRUSTEES RESIGNATION – LESLIE-ANNE ENGLEHAUPT

It was moved by Dr. Huffman and seconded by Mr. Mallery to accept with regret the resignation of Ms. Leslie-Anne Englehaupt as a member of the IVCC Board of Trustees, effective January 8, 2013.  Mr. Thompson expressed his appreciation to Ms. Englehaupt for serving on the Board and her role on the committee to make a recommendation for security services.  Ms. Olivero noted that she met Leslie when they were both running for the Board of Trustees in 2009.  She was immediately impressed with her intelligence and tenacity.  Ms. Englehaupt is a veteran, mother, and most importantly a graduate of IVCC.  Her many accomplishments were even more extraordinary because of her many challenges in life.  Ms. Olivero expressed her utmost respect for Leslie.  Motion passed by voice vote.

TRUSTEE COMMENT

None.

CLOSED SESSION

It was moved by Dr. Driscoll and seconded by Ms. Burkart to convene a closed session at 6:50 p.m. to discuss 1) pending litigation; 2) selection of a person to fill a public office; and 3) closed session minutes.  Motion carried by voice vote.

After a short break, the Board entered a closed session at 6:56 p.m.  On a motion by Ms. Olivero and seconded by Dr. Driscoll, the regular meeting resumed at 7:55 p.m.  Motion passed by voice vote.

CLOSED SESSION MINUTES

It was moved by Mr. Mallery and seconded by Dr. Huffman to approve and retain the closed session minutes of the December 18, 2012 meeting.  Motion passed by voice vote.

OTHER

Due to the elevated concern of shootings on campus, a session at the All Staff In-service on “Active Shooter on Campus” was presented by Dennis Franklin, G4S Supervisor and Tom Templeton, LaSalle County Sheriff.  There were two sessions and at each session it was clear that faculty and staff would like to see armed security on campus.  Dr. Corcoran asked the Board to consider the request by the faculty and staff and take a look at moving towards armed security.  There was consensus among the board members to discuss the possibility of armed security.  Mr. Thompson suggested continuing with the current security staff, investigating the cost of armed security, identifying the amount of time to make the transition, and investigating the option of one armed security person on every shift or all security staff armed.  Dr. Corcoran will gather the information and bring it back to the Board.  It was suggested that students be surveyed for their thoughts.  Dr. Corcoran and Dr. Morris will meet with the Student Government Association.