December 17, 2013 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on December 17, 2013 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
Larry D. Huffman, Secretary
Laurie A. Bonucci
Jane E. Goetz
Everett J. Solon (entered the meeting at 6:55 p.m.)
Taylor A. Gunia, Student Trustee

Members Absent

David O. Mallery

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Vice President for Learning and Student Development
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the agenda, as presented.  Motion passed by voice vote.

PUBLIC COMMENT

None.

CONSENT AGENDA

It was moved by Dr. Huffman and seconded by Ms. Goetz to approve the consent agenda, as presented.  Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Bills - $2,794,882.58

Education Fund - $1,099,944.21; Operations & Maintenance Fund - $53,402.94; Operations & Maintenance Fund (Restricted) - $290,878.69; Bond & Interest - $1,231,375.00; Auxiliary Fund - $62,083.29; Restricted Fund - $9,308.39; Audit Fund - $5,600.00; and Liability, Protection and Settlement Fund - $42,290.06

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending November 16, 2013 and November 30, 2013.

PRESIDENT’S REPORT

Dr. Corcoran reported on the construction update: January 13 – asbestos abatement will start in Buildings 6, 11 & 12; February 3 – demolition of Buildings 6, 11 & 12 will begin. Mennie Machine Company has volunteered to use its resources to assist in the moving of lab equipment to the Peter Miller Community Technology Center. Doing so will save the college a substantial amount of money (tens of thousands of dollars); thus, the College is very appreciative of the generous support of Cheryl and Dave Mennie on this project.  The LaSalle County Regional Office of Education held two meetings on campus recently whereby superintendents and principals had a chance to discuss matters of common concern, receive tours of the new Peter Miller Community Technology Center by Dr. Tracy Morris and Sue Isermann, and hear presentations by Amy Smith, Director of Institutional Research, and Marianne Dzik, Dean of English, Math and Education.  Amy did an excellent job of showing the group the kinds of placement and performance reports her office can prepare for each high school when provided students’ names and birthdates.  Marianne focused on cut scores, bridging the gap between high school and college, and innovative fast-track Math and English programs she and her faculty are implementing with extraordinary success.  The response from the principals and superintendents and the ROE personnel was excellent thanks to the fine work of Tracy, Sue, Amy and Marianne. The results are in on points earned by Project Success when assessing the program’s ability to meet performance standards and, once again, Chris Herman and his staff of Cynthia Cardosi, Diane Scoma and Teresa Bowen did a fine job.  Based on criteria associated with persistence, good academic standing, associate degrees or certificates earned, and transfers to 4-year institutions, the program earned 15 points out of a maximum of 15 for the 162 participants served.  

COMMITTEE REPORTS

None.

TAX LEVY 2013

It was moved by Dr. Huffman and seconded by Dr. Driscoll to adopt the Tax Levy Resolution, Certificate of Tax Levy, Resolution of Intent, Notice of Intent to Levy an Additional Tax, and Certificate of Compliance with the Truth and Taxation Act, as presented.  Motion passed by voice vote.

STAFF APPOINTMENT – DR. BRIAN R. HOLLOWAY, DEAN OF HUMANITIES, FINE ARTS, AND SOCIAL SCIENCES

It was moved by Ms. Goetz and seconded by Ms. Bonucci to approve the appointment of Dr. Brian R. Holloway to the position of Dean of Humanities, Fine Arts, and Social Sciences with an annualized salary of $74,000, effective December 18, 2013.  Motion passed by voice vote.

Dr. Scroggs introduced Dr. Holloway and noted she was very excited to welcome him to IVCC.  He has extensive experience in higher education as interim Vice President of Academic Affairs for Graduate Students and Dean of the College of Graduate and Continuing Studies.  He was an Associate Vice President for Arts and Sciences.  He has worked with underserved students and is committed to the missions of working with students who are first generation, underserved and underprepared.

ADDITIONAL SECURITY OFFICER – INFORMATION DESK

It was moved by Dr. Driscoll and seconded by Ms. Bonucci to authorize the administration to add an amendment to the contract with G4S Secure Solutions to provide security officer for duty at the information desk at an hourly rate of $18.10 for 40 hours per week.  Motion passed by voice vote.

PURCHASE REQUEST – NETWORK FIREWALLS, SECURITY SUBSCRIPTIONS AND INSTALLATION

It was moved by Ms. Bonucci and seconded by Dr. Huffman to proceed with the purchase of the Palo Alto Networks PA-3020 Firewalls, annual licenses, and professional IT consulting services by Burwood Group Inc., in the amount of $53,540.  Motion passed by voice vote.

SCHEDULE OF REGULAR MEETING DATES AND TIMES

It was moved by Dr. Huffman and seconded by Ms. Goetz to approve the following dates for 2014 as the regularly scheduled board meetings and will provide public notice of this schedule.  All meetings will take place at 6 p.m. in Room C307, the Board Room, on the campus of Illinois Valley Community College, 815 North Orlando Smith Road, Oglesby, Illinois.  Motion passed by voice vote.

Thursday, January 9, 2014                                      Thursday, July 10, 2014

Thursday, February 13, 2014                                  Thursday, August 14, 2014

Thursday, March 13, 2014                                       Thursday, September 11, 2014

Thursday, April 10, 2014                                         Thursday, October 9, 2014

Thursday, May 8, 2014                                             Thursday, November 13, 2014

Thursday, June 12, 2014                                          Thursday, December 11, 2014

SEMI-ANNUAL REVIEW OF CLOSED SESSION MINUTES

It was moved by Dr. Huffman and seconded by Ms. Goetz to continue to retain the minutes of closed session meetings.  Dr. Huffman noted the Closed Session Minutes Committee reviewed the closed session minutes that were approved and retained and recommended that all should remain closed for the time being. Motion passed by voice vote.

AUTHORIZATION FOR DESTRUCTION OF VERBATIM RECORDINGS OF CLOSED SESSION MEETINGS

It was moved by Dr. Huffman and seconded by Dr. Driscoll to adopt the following resolution:

“Be it resolved that the Board of Trustees of Community College District 513, accepts for destruction the verbatim audiotapes of Closed Session Meetings from June 24, 2010; July 22, 2010; August 26, 2010; September 21, 2010; October 1, 2010; October 19, 2010; November 16, 2010; December 20, 2010; January 18, 2011; February 15, 2011; March 15, 2011; April 19, 2011; May 17, 2011; June 21, 2011; July 19, 2011; August 23, 2011; September 8, 2011; September 20, 2011; October 18, 2011; November 15, 2011; December 20, 2011; January 17, 2012; February 21, 2012; March 20, 2012; April 17, 2012; and May 15, 2012.