July 5, 2011 Minutes of Special Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a special session at 5:30 p.m. on Tuesday, July 5, 2011 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Dennis N. Thompson, Chair
Melissa M. Olivero, Vice Chair
Leslie-Anne Englehaupt, Secretary
Michael C. Driscoll
Larry D. Huffman
David O. Mallery
James A. Narczewski

Members Absent

Brad Cockrel, Student Trustee                         

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Vice President for Planning and Institutional Effectiveness
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the agenda as presented. Motion approved by voice vote.

REQUEST FOR PROPOSAL RESULTS – SECURITY SERVICES

It was moved by Dr. Huffman and seconded by Ms. Englehaupt to enter into a three-year contract with G4S Secure Solutions for security services for 24/7/365 coverage.  Mr. Narczewski stated that he made a mistake last month in agreeing to outsource security.  He did not hear all the arguments and decided this is not the right way to go, financially or for the people who are employed in the safety services department.  He believes security should be sworn police officers who can make arrests on campus and the campus would be better served.  Mr. Thompson stated the purpose of outsourcing was to improve the service.  Research conducted by the advisory committee brought this issue to light.  He did not believe that police are called on a frequent basis and when the police are called the incidents are minor.  He believes security could be capable of handling issues without arrest.  Ms. Olivero deferred to the committee.    Dr. Driscoll supported the administration’s recommendation and believed it to be a creditable solution.  Dr. Huffman was in favor of the motion for the same reasons stated.  He believes the committee consisted of responsible individuals that took time to review the proposals.  Ms. Englehaupt was a member of the committee and supported the motion.  She also wanted the current employees’ applications to be reviewed first by G4S.  Mr. Mallery agreed with the advisory committee and supported the recommendation for G4S.  He wanted to be assured that the overtime hours would be only if the College requested them and not due to scheduling conflicts and absentees. The Board asked that the following changes be made in the contract between IVCC and G4S:

4.  Choice of Personnel:

The Company agrees that it to review credentials of current staff and may, but need not, hire any of the current employees…….

9.   Personnel Training:

The Company will provide security officers that are (a) capable of being trained in basic life saving procedures……

The Company will provide security officers that are or can be trained in the basic awareness level training of hazardous materials,…..

15. Fire and Tornado Drills:

            The Company agrees to facilitate fire, active shooter, and tornado drills, and drills …….

17. Schedule of Rates:

At the commencement of this Agreement the Company shall provide Eighty (80) person-hours of armed security per week.This The requirement for armed/unarmed security officers may be adjusted from time to time by the College, upon appropriate notice to the Company.

27. Force Majeure:

If by reason any acts of God, fire, strikes, present or future laws, ordinances, government orders, the Agreement Company shall be prevented…

Mr. Mallery asked that a review of the services take place after one year and Dr. Corcoran agreed with Mr. Mallery’s suggestion.  Ms. Englehaupt thanked the security officers that were present for their service and stated she appreciated everything they have done for the College.  Dr. Corcoran noted that he has held five meetings with the security staff to let them know where the College stood and what had been proposed. The individuals were extremely professional and were team players, and he echoed Ms. Englehaupt’s comments.

Roll Call Vote:  “Ayes” – Dr. Driscoll, Dr. Huffman, Ms. Olivero, Ms. Englehaupt, Mr. Mallery, and Mr. Thompson. “Nays” – Mr. Narczewski, motion carried.

It was moved by Dr. Huffman and seconded by Ms. Olivero to recommend the employment of 80 person-hours of armed protection weekly. Mr. Mallery stated the question was asked of the top three vendors what they would recommend for the College.  All three had stated unarmed.  Mr. Mallery reviewed the last five years of the Clery Act or disciplinary action on IVCC students.  There were no reportable incidents; therefore, he could not support armed officers on the campus at this time.  Mr. Narczewski agreed.   Dr. Huffman did not think armed officers were needed, but on vacation he visited a campus that never had a problem.  When they did, everyone was so grateful to have someone on campus who could respond immediately.  No one can predict an incident.  The supervisor would have the most maturity and most responsibility and Dr. Huffman would look to that person to be armed.   Dr. Driscoll did not see any data that the College needed armed personnel.  He could not support armed security.  Ms. Olivero supported armed security.  Initially, Ms. Englehaupt could not see armed security on campus and to see an active shooter on campus would be highly unlikely.  But she does see that there could be people who are unstable, domestic problems, etc. and she supported armed security.

Roll Call Vote:  “Ayes” – Dr. Huffman, Ms. Olivero, and Ms. Englehaupt, “Nays” – Dr. Driscoll, Mr. Mallery, Mr. Narczewski, and Mr. Thompson. Motion denied.

TERMINATION OF IVCC EMPLOYEES ASSIGNED TO WORK IN THE SAFETY SERVICES DEPARTMENT

It was moved by Dr. Huffman and seconded by Ms. Englehaupt to honorably discharge Timothy McCarthy, John Piano, Daniel Voights, Dennis Franklin, David Keller, Crystal Loughran, Brian Milus, John Rancingay, Mona Smith, John Weiler, and Seth Unzicker, effective at 6:59 a.m. on August 8, 2011.

Roll Call Vote:  “Ayes” – Dr. Driscoll, Dr. Huffman, Ms. Olivero, Ms. Englehaupt, Mr. Mallery, and Mr. Thompson. “Nays” – Mr. Narczewski, motion carried.

OTHER

Dr. Corcoran noted two events in July.  The Massage Therapy graduation will take place on Tuesday, July 20 at 6 p.m. in the Cultural Centre and the IVCC Foundation Golf Outing will be held on Friday, July 29 at Senica’s Oak Ridge Golf Club. Check-in and lunch begins at 1 p.m. with a shotgun start at 2 p.m.  A $10 discount is available if sign-up takes place before July 14.

ADJOURNMENT

It was moved by Mr. Mallery, seconded by Dr. Huffman, and carried unanimously to adjourn the meeting at 6:20 p.m.