April 7, 2011 Facilities Committee Meeting

Committee Members Physically Present

Dennis N. Thompson, Chair
David O. Mallery
Leslie-Anne Englehaupt

Others Physically Present

Larry D. Huffman
Jerry Corcoran, President
Rick Pearce, Vice President for Learning and Student Development
Cheryl Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Vice President for Planning and Institutional Effectiveness
Gary Johnson, Director of Facilities
Patrick Berry, Controller
Paul Basalay, Architect

The meeting was called to order at 5:30 p.m. by Mr. Thompson, committee chair. 

MASTER PLAN UPDATE

On February 8, 2011, a group consisting of community members, faculty, staff, and students met to discuss an update to the IVCC master plan.  A press release was sent out inviting everyone to participate in a survey posted on the IVCC website from February 14-28 encouraging feedback in 16 different categories on future needs of the campus for master planning purposes.  On March 21, a building steering committee consisting of Jerry Corcoran, Lori Scroggs, Cheryl Roelfsema, Sue Isermann, Tracy Morris, Harold Barnes, Gary Johnson, Jamie Gahm, and Paul Basalay reviewed the February meeting notes and the responses to the survey and compiled a list that was forwarded to Dominick Demonica, Demonica Kemper Architects, to be used to update the IVCC master plan.  The current master plan, the plans for the CTC building, and the RAMP document for the renovation of the library and the addition to the fitness center will form the basis of the update.  The current disability services office is not located near the entrance of the College.  It was suggested to move this office to the current location of the Foundation office to provide easier accessibility after the construction of the CTC building.  The Small Business Development Center was slated to move to the Foundation office area, but could be moved to the upper level of Building C (C327-334).    A sports complex, a community need, could be built south of the existing track and baseball fields.  The sports complex could be a multi-purpose building for community use with an area for commencement that could accommodate up to 1,000 people.  A lower level could accommodate baseball and softball practice areas, locker rooms, restrooms, and the fitness center could be relocated to this building.  The committee felt there was adequate parking, but suggested installing a crosswalk with stop signs/flashing signals to allow users to walk from the current parking lots 3 and 4 to the new building.  Building G could be renovated for new program space.  Other ideas included a stand-alone childcare center that could be built south of parking lot 3, and a fine arts center with classrooms and practice areas for the music and theatre programs where the current softball field is located.  Grounds and landscaping plans included a road west of the campus buildings down the hill to the river, a bike trail parallel to Orlando Smith Road and with the lake gone and the pine forest ready to harvest, this area could be replanted with outdoor classroom space in mind.  The current master plan refers to the Ottawa Center and the possible need for satellite centers on the western side of the district was expressed.  There was concern that the master plan is updated every five years and perhaps some of the items on the list could be removed if it is not going to happen in the next five years and prevent Dominick Demonica from spending time on items that will not come to fruition.  Others leaned toward flexibility in case the opportunity came along to build, the College could move forward with it.  It was also suggested to hold a place for the wind turbine in case this becomes reality.  Mr. Dennis Thompson suggested the master plan update would be a good topic for the next Board Retreat.

PROTECTION, HEALTH AND SAFETY PROJECT – REPLACE ALUMINUM FEEDER WIRE AND BRANCH PANELS AT BUILDINGS D & E

Recent Protection, Health and Safety (PHS) Projects have been completed significantly under budget creating excess PHS funds of $723,734.  These funds can be used for other projects.  A high priority PHS project in FY2006 was an electrical project that involved replacing aluminum wire feeders, electrical panels, transformers, and static ground with a wire ground throughout the campus.  The estimated cost was in excess of $5 million.  The projects were broken down into small projects and have all been completed except the replacement of the aluminum wire and electrical panels in Buildings D and E.  The estimated cost of this project is $631,997.  The administration plans to use the excess PHS funds to pay for this project.  The Facilities Committee plans to move forward with this project and recommend it to the entire Board at the April meeting.

REQUEST FOR PROPOSALS – SECURITY SERVICES

With the retirement of IVCC’s Director of Safety Services on May 31, 2011 and the vacancy in a full-time position that occurred with the passing of another officer, this has given the administration the opportunity to explore other options for the safety services.  A survey was conducted and of the 35 community colleges responding, nine outsource security (Heartland, Highland, Kankakee, Kishwaukee, Lewis & Clark, Shawnee, Richland, Southeastern, and Spoon River) and 25 have sworn (armed) officers.  The administration prepared a Request for Proposals (RFP) for security services for armed, unarmed, and a combination of armed and unarmed officers.   The administration wants to raise the level of security and would be feel more comfortable with some armed officers on campus.  There was a question as to who would be responsible for IVCC’s emergency plan.  The RFP has flexibility and it is possible that the vendor could help design the plan for emergencies.   The committee’s recommendation to the whole Board is to release the RFP for safety services.

ADJOURNMENT

The meeting adjourned at 6:10 p.m.