Minutes of Regular Meeting May 27, 2009

Authorized the purchase of twelve (12) sets of Allen Bradley Programmable Logic Controllers from Complete Industrial & Electric Supply – Peru, IL in the amount of $13,695.37.

Technology Purchase – PC Upgrades-Student Areas

Approved the purchase of 100 computers from Dell in the amount of $70,500.

Technology Purchase – Servers

Approved the purchase of five servers and a Virtual Tap Library from Dell in the amount of $30,595.06.

Technology Purchase – Miscellaneous Computer Equipment

Approved the purchase of miscellaneous computer equipment from CDW-G in the amount of $17,319.54.

PRESIDENT’S REPORT

Dr. Corcoran thanked the members of the Board that attended the Nurses Pinning, IVCC Commencement and the GED Commencement.  He stated the month of May is the most satisfying month of the year because it’s the chance for everyone to celebrate student success.  He complimented the facilities staff for the work done on the buildings and grounds and the security personnel for taking care of the parking and transporting people back and forth from the parking lots by way of the shuttle bus.  The comments received from everyone were great.  Dr. Bob Marshall did a fine job of taking the lead on handling the IVCC commencement event on Friday night and all were appreciative of his work and attention to detail.  Dr. Corcoran publically thanked Senator Gary Dahl and Representative Frank Mautino for supporting IVCC’s need for capital funding.  He thanked current trustees David Mallery and Michael Driscoll and former trustee David Wilcoxson for joining him in Springfield last month on Lobby Day.  The group met with Senators Burzynski, Dahl, and Risinger, as well as Representatives Mautino, Moffitt, Pritchard, and Sommer.  They talked about the need for adequate funding for the Illinois community college system’s operating budget, capital improvements, and an increase in salaries for those community colleges that contract with the Illinois Department of Corrections for providing training for the incarcerated. The meetings were productive and Dr. Corcoran is optimistic that IVCC will get what is needed on all fronts for the new fiscal year.  Dr. Corcoran thanked Reed Wilson for his hard work on the College’s behalf in coordinating the College’s strategy of achieving objectives.  The message has been clearly delivered to key IVCC stakeholders and Dr. Corcoran is optimistic regarding the status of these matters.  He is also excited about working together to boost enrollments and build community support for other initiatives in the future.  Dr. Corcoran is very appreciative of Reed’s commitment to the College.

Cheryl Roelfsema and Dr. Corcoran have agreed that items to be discussed by the Facilities Committee include the Community Technology Center, this year’s submittal of RAMP documents, a review of discussions with Ottawa on the possibility of establishing a satellite center on the east side of the district, and the need to review a board policy that deals with parking. Items to be discussed with the Audit/Finance Committee include a review of the draft tentative budget, the effectiveness of new positions, Red Flag Rules, the Identity Theft Loss Prevention Report, and Third Party Administrators for handling our 403(b) plans.

Dr. Corcoran noted that Cathy Bangert and Bob Mattson from the Institutional Research Office have advised that an apples-to-apples comparison of spring 2009 to spring 2008 semester credit hours (excluding Sheridan credit hours) shows an increase of 8.3 percent.  Cheryl Roelfsema, Vice President for Business Services and Finance, advised Dr. Corcoran that it looks like IVCC will end the fiscal year being approximately 6.5 percent ahead of last fiscal year, approximately 5.5 percent over budget which is very good news.  Dr. Corcoran believes it is clear that the College’s marketing efforts are paying off and the message about IVCC’s high quality programs and services at a very affordable price is being heard loud and clear throughout the district.

Fran Brolley, Director of Community Relations and the Foundation, is working with a number of individuals on planning a grand opening for the new truck driver training facility, skill path, and parking lot probably in the month of July. These projects have become a reality thanks to legislators, current and past board members, and a number of other IVCC stakeholders. Everyone will soon be notified about the event and encouraged to attend.

Dr. Corcoran recognized the following employees:

• Ryen Nagle is doing a great job of coordinating the Honors Program. On May 13^th, an  Honorspalooza was held and enabled many to interact with the Honors students and review their portfolios and capstone projects.
• Jean Batson-Turner is doing a fine job of coordinating the Human Services program. On May 14^th, an event was held that featured service-learning and practicum students as well as agency partners. In a typical year, the Human Service students donate approximately 7,000 hours in the way of community service.
• Joel Torbeck recently reported that year-to-date, the Dislocated Workers Center has served 416 clients, 312 are currently enrolled. Since March 1^st, the DWC has enrolled 110 new clients from 69 different companies, which shows how broad-based the downturn has been.
• Jamie Gahm recently reported that her office has distributed 15,500 summer youth schedules to the elementary schools in our district. The summer programs offered by Jamie’s continuing education staff are nothing short of phenomenal and it is a great way to get people thinking about IVCC at an early age for their educational needs.
• Chris Herman should be recognized for the fine job he and his coworkers in Project Success are doing for students enrolled in our Federally-funded Trio Program. The end-of-the-year dinner he and his colleagues hosted for students and staff was excellent.

TRUSTEES’ REPORT

Mr. Mallery reported that Lobby Day in Springfield on April 29 was very effective.  Mr. Mallery noted that the GED ceremony being relocated in the Cultural Centre was very moving.  This ceremony is very special – more joy among the students and families.  Dr. Driscoll thanked the staff and administration for all three ceremonies being top flight.  He also agreed that the GED ceremony was very moving.  He stated, “My hat goes off to the IVCC staff.”

STAFF RETIREMENT – GLORIA BOUXSEIN, DEAN OF HEALTH PROFESSIONS

It was moved by Mr. Setchell and seconded by Mr. Mallery to accept Gloria Bouxsein’s request for retirement effective December 21, 2009 and wish her a long, happy, and healthy retirement.  Motion approved by voice vote.

FY10 INFORMATION TECHNOLOGY STRATEGIC PLAN

It was moved by Mr. Mallery and seconded by Mr. Setchell to approve the Information Technology Strategic Plan for FY10 and the recommended equipment and software purchases required to carry out the plan.  Purchases to be made according to approved purchasing practices, contingent on the inclusion in and the adoption of the FY10 budget.  Motion approved by voice vote.

BUDGET ADJUSTMENTS

It was moved by Mr. Setchell and seconded by Ms. Englehaupt to approve permission to use the $200,000 Contingency in the Operations and Maintenance Fund (Fund 02) for architectural fees.  Motion approved by voice vote.

BUSINESS CONTINUITY AGREEMENT WITH LASALLE COUNTY HEALTH DEPARTMENT

It was moved by Mrs. Endress and seconded by Ms. Smith to approve the agreement with the LaSalle County Health Department, as presented.

INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF MENDOTA

It was moved by Mr. Setchell and seconded by Dr. Driscoll to approve the intergovernmental agreement with the City of Mendota, as presented.  Mr. Steve Carlson complimented Dr. Corcoran on the agreement reached with the City of Mendota, whereby commencing in tax year 2009, payable in 2010, the City will pay IVCC from the real estate increment created with TIF District I a sum equal to one hundred percent of IVCC’s tax rate applicable in each of the tax years for the life of the TIF District.  Mr. Carlson applauded the College’s efforts in standing firm and receiving a fair deal.  The College set a precedent in receiving 100 percent with the City of Oglesby on a TIF extension.  The Mendota TIF extension requires action on a bill in the General Assembly that will most probably be introduced this fall.  Mr. Carlson noted the Mendota schools received a better agreement – over 100 percent.  He believes the College still has the opportunity to better its position and he was hoping that the Board considers this matter in an audit/finance committee meeting.  Mr. Carlson is also hoping to work with the College on TIF reform.  There are taxing bodies too weak to negotiate the TIFs.  This is a situation that needs to be corrected through the General Assembly.  The Joint Review Board on behalf of all the taxing districts should negotiate a fair agreement for everyone.  Motion passed by voice vote.

BOARD OF TRUSTEES COMMITTEE ASSIGNMENTS

Mr. Thompson announced the appointments to the following committees:

Audit/Finance Committee                             

Tom Setchell, Chair                                       

Michael Driscoll                                             

Melissa Olivero     

                                         

Facilities Committee

Dennis Thompson, Chair

Leslie Englehaupt

David Mallery

 

Closed Session Minutes Committee              

David Mallery, Chair                                     

Paula Endress

Melissa Olivero 

 

Planning Committee

Paula Endress, Chair

Michael Driscoll

Leslie Englehaupt

Mr. Thompson noted that all Board members are welcome to attend and participate in the committee meetings.  He also encouraged Cheyanne Smith to attend the committee meetings when her schedule allows her to do so.

PUBLIC COMMENT

Steve Alvin, Instructor and President of the Faculty Union, welcomed the new Board members and congratulated Mr. Thompson on being elected Board Chair.  As a historian, he noted that the past is the past and the faculty are looking forward to working with the Board to make IVCC a better place for teaching and learning.

TRUSTEE COMMENT

None.

CLOSED SESSION

It was moved by Mr. Setchell and seconded by Ms. Englehaupt to convene a closed session to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body;  2) litigation; and 3) closed session minutes. 

Student Advisory Vote:  “Aye” – Ms. Smith.  Roll Call Vote: “Ayes” – Mr. Mallery, Mr. Setchell, Dr. Driscoll, Ms. Olivero, Ms. Englehaupt, Mrs. Endress, and Mr. Thompson.  “Nays” – None.  Motion carried.

The Board recessed at 8:42 p.m.  The Board entered closed session at 8:52 p.m. 

On a motion by Mr. Setchell, seconded by Mrs. Endress and carried unanimously, the regular meeting resumed at 9:58 p.m.

Student Advisory Vote:  “Aye” – Ms. Smith.  Roll Call Vote: “Ayes” – Mr. Mallery, Mr. Setchell, Dr. Driscoll, Ms. Olivero, Ms. Englehaupt, Mrs. Endress, and Mr. Thompson.  “Nays” – None.  Motion carried.

STAFF APPOINTMENT – DR. LORI E. SCROGGS, VICE PRESIDENT FOR PLANNING AND INSTITUTIONAL EFFECTIVENESS

It was moved by Ms. Englehaupt and seconded by Mrs. Endress to appoint Dr. Lori E. Scroggs as Vice President for Planning and Institutional Effectiveness at an annual salary of $87,000.  Motion passed by voice vote.