May 20, 2025 Board Meeting Agenda - AMENDED

Tuesday, May 20, 2025 – 4:30 p.m. – Board Room (C-307)

The meeting can be accessed by the public at link https://ivcc-edu.zoom.us/j/84582632849 and meeting ID number 845 8263 2849. For dial-in, call 1 (312) 626-6799.

1. Call to Order

2. Pledge of Allegiance

3. Moment of Silence

4. Roll Call

5. Approval of Agenda

6. Public Comment

7. Consent Agenda Items – Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – April 16, 2025 Board Meeting and April 22, 2025 Board Organizational Meeting (Pages 1-11)

7.2 Approval of Bills - $1,709,492.51

7.2.1 Education Fund - $1,364,783.57

7.2.2 Operations and Maintenance Fund - $113,056.81

7.2.3 Operations and Maintenance (Restricted) - $34,820.50

7.2.4 Auxiliary Fund - $95,248.39

7.2.5 Restricted Fund - $17,717.49

7.2.6 Liability, Protection, and Settlement Fund - $82,410.25

7.2.7 Grants, Loans, and Scholarships - $1,455.50

7.3 Treasurer’s Report (Pages 12-34)

7.3.1 Financial Highlights (Pages 13-14)

7.3.2 Balance Sheet (Pages 15-16)

7.3.3 Summary of FY25 Budget by Fund (Pages 17-25)

7.3.4 Budget to Actual by Budget Officers (Page 26)

7.3.5 Statement of Cash Flows (Page 27)

7.3.6 Investment Status Report (Pages 28-32)

7.3.7 Disbursements - $5,000 or more (Pages 33-34)

7.4 Personnel – Stipends for Pay Periods Ending April 5, 2025 and April 19, 2025, and Part-Time Faculty and Staff Appointments April 2025 (Pages 35-37)

8. Student Trustee’s Report

9. President’s Report

10. Committee Reports

11. Approval –Counseling and Peer Services (Page 38)

12. Approval – Vice President Contracts

12.1 Vice President for Academic Affairs Contract (Page 39)

Approval of the employment contract for Vice President for Academic Affairs, Dr. Vicki Trier, as presented. This results in an annualized salary of $136,620.00 and duties, benefits, and other conditions as presented in the contract. The annual increase will be made in alignment with institutional processes and may be subject to any applicable equity increases approved by the Board of Trustees.

Contract link: https://www.ivcc.edu/board/contracts/index.php

12.2 Vice President for Student Services Contract (Page 40)

Approval of the employment contract for Vice President for Student Services, Mr. Mark Grzybowski, as presented. This results in an annualized salary of $120,365.00 and duties, benefits, and other conditions as presented in the contract. The annual increase will be made in alignment with institutional processes and may be subject to any applicable equity increases approved by the Board of Trustees.

Contract link: https://www.ivcc.edu/board/contracts/index.php

13. Approval – Vice President for Business Services and Finance Contract Addendum (Page 41)

Approval of the addendum to the employment contract for Vice President for Business Services and Finance, Ms. Kathryn Ross, as presented. This results in an annualized salary of $120,267.00 and duties, benefits, and other conditions as outlined in the original contract. The annual increase will be made in alignment with institutional processes and may be subject to any applicable equity increases approved by the Board of Trustees.

Contract link: https://www.ivcc.edu/board/contracts/index.php

14. Approval – President’s Contract Addendum (Page 42)

Approval of the addendum to the employment contract for President Dr. Tracy Morris. The President’s annual salary for the period of July 1, 2025 - June 30, 2026 shall be increased by 3.5%, which is in alignment with all employees for the fiscal year, to $220,131.00 per annum, as well as benefits and other conditions presented in the original contract. This increase will be made in alignment with institutional processes.

Contract link: https://www.ivcc.edu/board/contracts/index.php

15. Faculty Resignation – Rebecca Caldwell, Early Childhood Education Instructor (Page 43)

16. Items for Information (Pages 44-52)

16.1 Thank You – Jane Goetz (Page 44)

16.2 GFOA Annual Comprehensive Financial Report Award for FY24 (Page 45)

16.3 Letter of Understanding – Amber Fox Faculty Tenure Agreement (Page 46)

16.4 Memorandum of Understanding – Master Schedule Agreement (Page 47)

16.5 CAAHEP Accreditation – Medical Assisting Program (Pages 48-49)

16.6 Farm Lease Extension Letter (Page 50-51)

16.7 Employee Separations Report (Page 52)

17. Trustee Comment

18. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective bargaining; and 3) closed session minutes.

19. Approval – Compensation FY26 – Employees Not Affected by a Negotiated Labor Agreement

20. Possible Approval – Retirement Incentive

21. Bid Request – 2021-2023 Chevrolet Bolt Electric Vehicles

22. Approve and Retain – Closed Session Minutes – April 16, 2025

23. Other

24. Adjournment