March 14, 2024 Board Meeting Agenda
Thursday, March 14, 2024 – 5:30 p.m. – Board Room (C-307)
The meeting can be accessed by the public at link https://ivcc-edu.zoom.us/j/87920654409 and meeting ID number 879 2065 4409. For dial-in, call 1 (312) 626-6799.
1. Call to Order
2. Pledge of Allegiance
3. Moment of Silence
4. Roll Call
5. Approval of Agenda
6. Public Comment
7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.
7.1 Approval of Minutes – February 8, 2024 Audit Finance Committee Meeting and February 8, 2024 Board Meeting (Pages 1-8)
7.2 Approval of Bills - $3,306,697.70
7.2.1 Education Fund - $2,500,324.62
7.2.2 Operations and Maintenance Fund - $117,398.53
7.2.3 Operations and Maintenance Fund (Restricted) - $431,463.40
7.2.4 Auxiliary Fund - $112,658.56
7.2.5 Restricted Fund - $48,616.63
7.2.6 Audit Fund - $1,950.00
7.2.7 Liability, Protection, and Settlement Fund – $93,151.58
7.2.8 Grants, Loans, and Scholarships Fund - $1,134.38
7.3 Treasurer’s Report (Pages 9-30)
7.3.1 Financial Highlights (Pages 10-11)
7.3.2 Balance Sheet (Pages 12-13)
7.3.3 Summary of FY24 Budget by Fund (Pages 14-21)
7.3.4 Budget to Actual by Budget Officers (Page 22)
7.3.5 Statement of Cash Flows (Page 23)
7.3.6 Investment Status Report (Pages 24-28)
7.3.7 Disbursements - $5,000 or more (Pages 29-30)
7.4 Personnel – Stipends for Pay Periods Ending February 10, 2024 and February 24, 2024 and Part-Time Faculty and Staff Appointments February 2024 (Pages 31-34)
7.5 Insurance Renewal (Page 35)
7.6 Bid Results – Farm Lease (Page 36)
8. President’s Report
9. Student Trustee’s Report
10. Committee Reports
11. Tuition Adjustment (Page 37)
12. Course Fees/Adjustments (Pages 38-41)
13. Bid Request – Haas CNC MiniMill with Simulator (Page 42)
14. Purchase Request – Furniture Upgrades for Marketing and Communications (Page 43)
15. Proposed Extension of City of Ottawa Canal TIF (Pages 44-51)
16. Proposed Extension of City of Ottawa Dayton Industrial TIF (Pages 52-57)
17. Proposed Extension of City of Ottawa I-80 North TIF (Pages 58-64)
18. Proposed Extension of City of Ottawa US Route 6 TIF (Pages 65-70)
19. Audit Services (Page 71)
20. Board Policy 01.08 Board Meetings and Operations (Pages 72-77)
21. Staff Appointment – Julia “Kathy” Hart, Dean of Institutional Effectiveness (Pages 78-79)
22. Staff Appointment – Crystal Credi, Dean of Student Success (Pages 80-81)
23. Items for Information (Pages 82-109)
23.1 Board Policy 01.18 Appearance Before the Board (Page 82)
23.2 Board Policy 01.19 Freedom of Information (Pages 83-85)
23.3 Board Policy 01.20 Authority of Board Members (Page 86)
23.4 Board Policy 01.23 Emergency Action (Page 87)
23.5 Board Policy 02.12 Fees (Page 88)
23.6 Board Policy 02.13 Grade Exclusion (Page 89)
23.7 Board Policy 02.22 Academic Placement (Page 90)
23.8 Board Procedure 01.24.01 Faculty and Adjunct Faculty Emeritus/Emertia (Pages 91-92)
23.9 Board Procedure 01.24.02 Staff and Administrator Emeritus/Emertia (Pages 93-94)
23.10 Staff Appointment – Lisa Witalka, Curriculum and Course Scheduler (Page 95)
23.11 Staff Appointment – Sarah Trager, Dual Credit and Dual Enrollment Coordinator (Page 96)
23.12 Staff Appointment – Juan Rodriguez, Technical Support Analyst (Page 97)
23.13 ICCTA 2024 Business/Industry Partnership Award – SABIC (Page 98)
23.14 ICCTA 2024 Gregg Chadwick Student Service Scholarship – Lynn Keyt (Page 99)
23.15 ICCTA 2024 Lifelong Learning Award – Gregory William (Page 100)
23.16 Reappointment of Non-Tenured Faculty for 2024/2025 (Page 101)
23.17 Employee Separations Report (Page 102)
23.18 CODA Letter of Initial Accreditation – Dental Hygiene (Pages 103-107)
23.19 Thank You – Pam Byrne (Page 108)
23.20 Thank You – Tonica Community Consolidated School (Page 109)
24. Trustee Comment
25. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending or imminent litigation; 3) complaint lodged against an employee of the public body; 4) student disciplinary cases; and 5) closed session minutes.
26. Approval – Closed Session Minutes
27. Other
28. Adjournment