August 16, 2018 Board Agenda

Thursday, August 16, 2018 – 6:30 p.m. – Board Room (C307)

1. Public Hearing

2. Call to Order

3. Pledge of Allegiance

4. Roll Call

5. Approval of Agenda

6. Public Comment

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – July 12, 2018 Board Meeting and August 6, 2018 Special Board Meeting (Pages 1-7)

7.2 Approval of Bills - $1,865,197.12

7.2.1 Education Fund - $1,291,502.57

7.2.2 Operations & Maintenance Fund - $53,852.23

7.2.3 Operations & Maintenance (Restricted Fund) - $371,311.23

7.2.4 Auxiliary Fund - $61,527.15

7.2.5 Restricted Fund - $15,678.71

7.2.6 Audit Fund - $1,500.00

7.2.7 Liability, Protection & Settlement Fund - $63,942.05

7.2.8 Grants, Loans & Scholarships - $5,883.18

7.3 Treasurer’s Report (Pages 8-26)

7.3.1 Financial Highlights (Pages 9-10)

7.3.2 Balance Sheet (Pages 11-12)

7.3.3 Summary of FY18 Budget by Fund (Page 13)

7.3.4 Budget to Actual Comparison (Page 14-20)

7.3.5 Budget to Actual by Budget Officers (Page 21)

7.3.6 Statement of Cash Flows (Page 22)

7.3.7 Investment Status Report (Pages 23-24)

7.3.8 Disbursements - $5,000 or more (Page 25-26)

7.4 Personnel – Stipends for Pay Periods Ending July 7, 2018 and July 21, 2018 (Pages 27-28)

7.5 Purchase Request – Continuing Education Training Classes (Page 29)

7.6 Purchase Request – Annual Software License Renewals (Page 30)

7.7 Purchase Request – Bookstore Software Support (Page 31)

7.8 Purchase Request – ICCTA Dues (Page 32)

8. President’s Report

9. FY2019 Budget (Pages 33-36)

10. Bid Results – Drainage Improvements 2018 (Pages 37-38)

11. Bid Results – Insurance Renewals (Pages 39-42)

12. RFP Results – Print Management (Page 43)

13. Request for Proposals – Enrollment Driver Marketing Magazine (Page 44)

14. Board Travel (Page 45)

15. Intergovernmental Agreement with the City of Ottawa (Pages 46-53)

16. Items for Information (Pages 54-59)

16.1 Security Upgrades Change Order #3 (Page 54)

16.2 Staff Appointment – Julia Kathy Hart, Collection Development & Access Librarian (Page 55)

16.3 Staff Resignation – M. Rosalyn Pigati, Assessment Center Assistant (Page 56)

16.4 Staff Resignation – Kirsten Dorwart, Disability Services (Page 57)

16.5 Faculty Resignation – Jan Benning, Early Childhood Education (Page 58)

16.6 Carus Corporation Letter (Page 59)

17. Trustee Comment

18. Closed Session – 1) collective negotiations; 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; and 3) closed session minutes

19. Approval of Closed Session Minutes

20. Other

21. Adjournment