March 10, 2016 Board Agenda - Amended

Thursday, March 10, 2016 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes – February 1, 2016 Audit/Finance Committee Meeting; February 4, 2016 Special Board Meeting; and February 11, 2016 Board Meeting (Pages 1-10)

6.2 Approval of Bills - $2,545,629.54

6.2.1 Education Fund - $1,791,766.73

6.2.2 Operations & Maintenance Fund - $89,381.99

6.2.3 Operations & Maintenance (Restricted Fund) - $449,684.16

6.2.4 Auxiliary Fund - $133,878.56

6.2.5 Restricted Fund - $6,518.55

6.2.6 Liability, Protection & Settlement Fund - $74,399.55

6.3 Treasurer’s Report (Pages 11-28)

6.3.1 Financial Highlights (Pages 12-13)

6.3.2 Balance Sheet (Pages 14-15)

6.3.3 Summary of FY16 Budget by Fund (Page 16)

6.3.4 Budget to Actual Comparison (Pages 17-23)

6.3.5 Budget to Actual By Budget Officers (Page 24)

6.3.6 Statement of Cash Flows (Page 25)

6.3.7 Investment Status Report (Pages 26-27)

6.3.8 Disbursements - $5,000 or more (Page 28)

6.4 Personnel - Stipends for Pay Periods Ending February 6, 2016 and February 20, 2016 (Pages 29-34)

6.5 Purchase Request – Student Computer Upgrades (Page 35)

6.6 Request for Proposals – Banking Depository and Services for Operating Funds (Page 36)

7. President’s Report

8. Committee Reports

9. Faculty Tenure Recommendation – Samantha D. Whiteaker, Nursing Instructor (Pages 37-40)

10. Faculty Tenure Recommendation – Karie J. Stecken, Nursing Instructor (Pages 41-44)

11. Bids Results – Asbestos Abatement for the Room D225 Renovation Project (Pages 45-47)

12. Bid Results – Building B Chiller/Air Handler Replacement (Pages 48-50)

13. ICCTA Award Nominations (Pages 51-52)

13.1 2016 Outstanding Full-time Faculty Award – Dr. Patricia Pence (Page 51)

13.2 2016 Outstanding Part-time Faculty Award – Ms. Andrea Kowalski (Page 52)

14. Items for Information (Pages 53-62)

14.1 Renewal of Non-tenured Faculty Contracts for 2016/2017 (Page 53)

14.2 Staff Resignation – Ed Decker, Ottawa Center Information Specialist (part-time) (Page 54)

14.3 Staff Resignation – Danielle Stoddard, Recruitment and Dual Credit/Dual Enrollment Coordinator (Page 55)

14.4 Staff Resignation – Steven Palmesano, Academic Support Technologist (part-time) (Page 56)

14.5 Staff Resignation – Laura Kilmartin, Reading, Writing, and Study Skills Lab Instructor, (part-time) (Page 57)

14.6 Modification to 2017 Summer Class Schedule (Page 58)

14.7 Distinguished Budget Presentation Award – Government Finance Officers Association (Page 59)

14.8 Certificate of Achievement for Excellence in Financial Reporting – Government Finance Officers Association (Page 60)

14.9 Building Trades Expo – Friday, March 18, 2016 (Page 61)

14.10 State of Final Completion – Community Instructional Center (Phases 1, 2, and 3) (Page 62)

15. Trustee Comment

16. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) probable litigation; 3) collective negotiations; and 4) closed session minutes.

17. Other

18. Ratification of Engagement Letter

19. Adjournment