July 19, 2011 Board of Trustees Meeting

Tuesday, July 19, 2011 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Campus Update – FY2012 Tentative Budget (Cheryl Roelfsema and Patrick Berry)

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – June 1, 2011 Facilities Committee Meeting; June 21, 2011 Audit/Finance Committee Meeting; and June 21, 2011 Board Meeting (Pages 1-12)

7.2 Approval of Bills - $1,610,128.01

7.2.1 Education Fund - $1,028,480.97

7.2.2 Operations & Maintenance Fund - $122,692.90

7.2.3 Operations & Maintenance (Restricted Fund) - $149,304.59

7.2.4 Auxiliary Fund - $35,107.86

7.2.5 Restricted Fund - $268,989.41

7.2.6 Liability, Protection & Settlement Fund - $5,552.28

7.3 Treasurer’s Report (Pages 13-31)

7.3.1 Financial Highlights (Pages 14-15)

7.3.2 Balance Sheet (Pages 16-17)

7.3.3 Summary of FY11 Budget by Fund (Page 18)

7.3.4 Budget to Actual Comparison (Pages 19-26)

7.3.5 Budget to Actual by Budget Officers (Page 27)

7.3.6 Statement of Cash Flows (Page 28)

7.3.7 Investment Status Report (Page 29-30)

7.3.8 Check Register - $5,000 or more (Page 31)

7.4 Personnel - Stipends for Pay Periods Ending June 4, 2011; June 18, 2011; and July 2, 2011 (Pages 32-42)

8. President’s Report

9. Committee Reports

10. FY2012 Tentative Budget (Pages 43-45)

11. Information Technology Strategic Plan (Pages 46-63)

12. Request for Proposals –Community Instructional Center Project Financing (Pages 64-71)

13. Temporary Special Assignment – Frances Whaley (Page 72)

14. Transfer of Funds (Page 73)

15. Proposal Results – Student Athlete and Catastrophic Student Athlete Insurance (Pages 74-79)

16. Cooperative Agreement Addendum with Parkland College (Pages 80-81)

17. Board Policy 6.5 – Naming Rights (Pages 82-84)

18. Items for Information (Pages 85-96)

18.1 Staff Appointment – Jill Patterson, Full-time Senior Bookstore Assistant (Page 85)

18.2 Staff Appointment – Frances Whaley, Full-time Head Librarian (Page 86)

18.3 Staff Retirement – John Piano, Full-time Safety Services Officer (Page 87)

18.4 Staff Resignation – Merrilee Biggs, Full-time Payroll and Benefits Coordinator (Page 88)

18.5 Staff Resignation – Judy McQuilkin, Full-time Assessment Center Coordinator (Page 89)

18.6 Staff Resignation – Zack Lowe, Part-time Academic Support Technologist (Page 90)

18.7 Staff Resignation – Holly Mathews, Educational Technologist and Part-time Instructor (Page 91)

18.8 Change Order #3 – Security Relocate-Fire Alarm Upgrade (Pages 92-93)

18.9 NCICG Letter – Broadband Initiative Connecting IVCC and Ottawa Center (Page 94)

18.10 Letter from Continuing Education Participant (Page 95)

18.11 Thank you from Illinois Valley Center for Independent Living (Page 96)

19. Trustee Comment

20. Closed Session – 1) the appointment employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; 3) hearing testimony on a complaint lodged against an employee to determine its validity; 4) collective negotiating matters between the public body and its employees or their representatives; and 5) closed session minutes.

21. Other

22. Adjournment