Co-Curricular Transcripts

Illinois Valley Community College Department of Student Activities Co-Curricular Transcripts

Description
The Co-Curricular Transcript is a self-reported document that provides students an opportunity to record and verify participation in co-curricular and extra-curricular activities, learning, and development while attending Illinois Valley Community College.

Purpose
The Co-Curricular Transcript is an official record of the student’s involvement in nonacademic activities that may be used to complement a résumé, an academic transcript, a scholarship application and the like. 

Eligibility

All students who are in good standing with IVCC are invited to participate in this program.

 

Eligible Activities
Added Subtitle

Only noncredit events and activities qualify for Co-Curricular Transcripts.  These events can take place on or off campus and need not be sponsored by the college. The Co-Curricular Transcripts will be divided into seven categories.

  • Clubs / Organizations
  • Leadership Development
  • Career Development
  • Campus Service
  • Community Service
  • Athletics/Recreation
  • Other (Awards, Honors, Etc.)
 

Process

Students will be required to follow the following process in order to complete and request a co-curricular transcript.

  • Enrolling
    Each student that would like to participate in this program will be required to contact the Coordinator of Student Activities to fill out an initial enrollment application form.  The Coordinator of Student Activities will then create an electronic and paper file for the student.
  • Activity Verification Form
    The student can obtain an Activity Verification Form from the Coordinator of Student Activities.  These forms must be completed by the student and must be signed by the appropriate Activity Representative for each activity.  These forms may be turned in to the Coordinator of Student Activities at any time and must be submitted by the end of the semester in order for events to be included on the transcript.
  • Follow Up
    Upon receipt of the activity Verification Form, the Coordinator of Student Activities will contact the appropriate Activity Representative to personally verify the student’s participation in the activity.  Once verified, the activity will be documented in the student’s file.
  • Requesting a Transcript
    A student must request a transcript from the Coordinator of Student Activities by completing a Request Form.  Requests Forms should be filled out at least 48 hours prior to the desired pick up time.  Transcripts will only be issued to the student unless a signed consent directs otherwise.
  • Issuing a Transcript
    The Coordinator of Student Activities will compile a complete transcript.  The Vice President for Student Services will sign and authorize each Co-Curricular Transcript.  Transcripts will only be issued to the student unless a signed consent directs otherwise.