Breaking Down the Process and Information to Get You Started
Individuals with disabilities and/or medical/mental health conditions who attend or plan to attend IVCC may need reasonable accommodations, modifications, and/or auxiliary aids in order to have equal access to programs and services offered. The law that requires post-secondary institutions to provide services to otherwise qualified students include the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973. To receive accommodations, a student must notify the Disability Services Office to initiate the process and to determine eligibility for accommodations.
The ADA defines disability as a physical or mental impairment that substantially limits one or more major life activities such as walking, standing, seeing, speaking, hearing, sitting, breathing, reading, learning, thinking, performing manual tasks such as taking care of oneself. Those individuals who have a record of such impairment, or are regarded as having such an impairment are included in the definition as well. For more in-depth information regarding the definition of disability, please reference the following link: https://www.law.cornell.edu/uscode/text/42/12102
The Disability Services Office Coordinator is happy to meet with you to discuss accommodations that would assist you while you are a student. Please contact the office at (815) 224-0284 or visit the office at the main campus in C 210-211 to schedule an informational session. If you need accommodations or resources in an alternate format for this initial meeting, please inform us at the time you schedule your appointment.
The Disability Services Office at IVCC is committed to providing equal access for students with disabilities. The Disability Services Office engages in an interactive process with each student on an individual, case-by-case basis to determine reasonable accommodations. Documentation and/or evidence provided must demonstrate a disability as it relates to Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and the ADA Amendments Act of 2008.
Students with disabilities have the following rights and responsibilities. These are listed out for you here. In addition, if you receive accommodations through the Disability Services Office, it will be required that you acknowledge these rights and responsibilities by affixing your signature to the form titled STUDENT'S RIGHTS AND RESPONSIBILITIES. This form will be presented for your acknowledgment at your intake appointment.
- Equal access to courses, programs, services, activities and facilities offered through the college;
- Reasonable and appropriate accommodations and/or auxiliary aids determined on a case-by-case basis;
- Appropriate confidentiality of all information pertaining to his/her disability with the choice of whom to disclose their disability to, except as disclosures are required or permitted by law;
- Information, reasonably available in accessible formats.
- Meet qualifications and maintain essential institutional standards for courses, degree and certificate programs, services, activities, and facilities;
- Identify themselves to the Disability Services Coordinator at the beginning of each semester as individuals with a disability so that appropriate accommodations can be made in a timely manner. Students are strongly encouraged to make this contact several weeks before a semester, or within the first two weeks of each semester.
- Provide documentation verifying the disability. If requested, students should follow established documentation guidelines, and/or procedures suggested by the Disabilities Services Coordinator.
- Follow procedures for obtaining reasonable accommodations and/or auxiliary aids and
services in a timely manner. This would include, but not limited to:
-Scheduling a testing time with instructor and the Assessment Center Staff 3 days in advance of an exam or quiz.
-Reminding the instructor of the need for accommodation at least 3 days in advance of an exam or quiz
-Scheduling test reader services with the Disability Services Coordinator, instructor, and/or Assessment Center Staff at least 3 days in advance of an exam or quiz
- Providing appropriate documentation of a disability at least 3 days prior to testing accommodations being provided.
- Contacting the instructor to get permission for a test retake if unable to test on the original scheduled day.
- Allowing at least 3 weeks’ notice to the Disability Services Coordinator if an alternate format text is needed. This is due to the supply and demand of Readings for the Blind and Dyslexic.
- Allowing at least 1 month notice of the need for interpreter services or other services
needed to accommodate hearing loss.
Initially setting-up note-taker services within 10 days of the beginning of each semester.
- Attending orientation sessions, or making arrangements for individual orientation if necessary.
- Follow recommendations of the Disability Services Coordinator regarding the number of check-in appointments, and follow-up support services per semester.
- Adhere to the Student Code of Conduct as outlined in the Student Handbook regardless of disability
- Apply to IVCC - This link will take you to the on-line application: https://www4.ivcc.edu/admissionapplication/
- FAFSA and Financial Aid - Get your financial aid questions answered here: https://www.ivcc.edu/financialaid.aspx?id=4852 NOTE: Fill out the FAFSA online at https://fafsa.gov and list IVCC using the FAFSA code of 001705. For assistance, contact the IVCC Financial Aid Office at 815-224-0438. For a listing of scholarships, visit ivcc.edu/foundation and select “Scholarship Listing.”
- Access your IVCC Student Email & WebAdvisor Account. Get started with WebAdvisor at www.ivcc.edu/gowebadvisor. Access your IVCC email at www.ivcc.edu/studentemail
- Placement Testing - If you are required to take placement testing, you can find more information here: https://www.ivcc.edu/assessmentplacementtesting.aspx?id=2302 NOTE: If you have an IEP or other documentation of a disability, please contact the Disability Services Office PRIOR to scheduling a placement testing date so that you have the accommodations for which you are eligible. Possible accommodations could include, but are not limited to: calculator use, test reader, extended time on essay writing, and use of spell/grammar check on the essay. Be sure to have a photo ID with you when you arrive at the assessment center. Want to take a practice test? Sign up for practice and learn modules as well as a full practice test by visiting https://ww.accuplacerpractice.collegeboard.org/login
- Counseling - Schedule an appointment with an IVCC Counselor to schedule your classes or to make an academic plan. You can schedule an appointment and learn more here: https://www.ivcc.edu/counseling.aspx?id=5682
- Schedule an intake appointment with the Disability Services Office by calling (815) 224-0284.
- Register for classes. https://webadvisor.ivcc.edu/WebAdvisor/WebAdvisor?TOKENIDX=5114912950&SS=1&APP=ST
- Schedule an appointment with the Disability Services Coordinator before the new semester starts or in the first few weeks of the new semester to discuss the accommodations you may need in this new semester.
- Will you require Alternative Text, a Notetaker, or has anything changed/updated/revised on your Medical Verification or Mental Health Verification Form? Access FORMS for these documents.
The student must self-identify to the Disability Services Office if he or she would like to discuss eligibility for accommodations. Please note that use of accommodations in a previous school setting does not automatically guarantee continued services at IVCC. The student must initiate the accommodation process by contacting the Disability Services Office at (815) 224-0284.
Students will be asked to provide documentation/evidence of the disability they are seeking accommodations for, or may be asked to meet with the Coordinator to discuss concerns regarding academic barriers.
Your final piece to the puzzle is to present your accommodation letter(s) to your instructor(s).
In this step, it will be necessary for you to have a conversation with your instructor(s) regarding the specific accommodation(s) that you have for their class(es), and present them with your letter of accommodation. If you require an alternate testing site, or someone to read your test to you, it will be necessary for you coordinate your testing with this office or the assessment center. This is extremely important if you require an oral test reader or space within our office to take your test.
Please refer to the student's responsibilities that are listed above in the "Requesting Services" section, (additionally, you will also find this information under the Forms section), or if you need further clarification please inform the Disability Services Coordinator immediately.