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Consumer Information: Student Right-To-Know and Crime Statistics

Illinois Valley Community College is accredited by the Higher Learning Commission, 30 North LaSalle Street, Suite 2400, Chicago, IL 60602-2504, 1-312-263-0456, http://www.ncahigherlearningcommission.org.

The Student Services Office is pleased to provide you this list of information Illinois Valley Community College must disseminate under the Higher Education Act of 1965, as amended, and the Family Education Rights and Privacy Act.  Listed below is the type of information IVCC is required to provide and the College offices or materials where the information can be found.  Please refer to these “information sources” if you need more information.

General Information

Financial Aid

Student Accident Insurance

Campus Shootings

Emergency Alert System

Contact Information

General Information

Names of associations, agencies, and/or governmental bodies that accredit, approve, or license the school and its programs, and the procedures by which a student may receive a copy for review of the school’s accreditation, licensure, or approval.

 

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 

Special facilities and services available to disabled students.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202).  
  • Disability Services can be found on the IVCC website: www.ivcc.edu/disability/

 

The costs of attending IVCC (tuition, fees, books, supplies, and applicable transportation costs) and any additional costs of the program in which you are enrolled or expressed an interest:

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • Financial Aid Office (CTC 101S), 815-224-0438 or information on the website at www.ivcc.edu/financialaid.
  • Bookstore (C224) information on the website: www.ivccbookstore.com.

 

Refund policies and official withdrawal procedures.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202).  
  • IVCC website: www.ivcc.edu/payment/ for information on refund policies. 
  • IVCC Student Handbook—available in the Admissions and Records Office (CTC 101). Limited supply available.

 

Degree programs, training, and other education offered.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • IVCC website: www.ivcc.edu/counseling.
  • IVCC Student Handbook—available in the Admissions and Records Office (CTC 101). Limited supply available.
  • Guidesheets are available in the Counseling Center (CTC202). Guidesheets  are available online at www.ivcc.edu/catalog.

 

Instructional, laboratory, and other physical plant facilities associated with IVCC’s academic programs.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202).  
  • IVCC Student Handbook—available in the Admissions and Records Office (CTC 101). Limited supply available.

List of faculty and other instructional personnel.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202).  
  • IVCC website: www.ivcc.edu/faculty_and_staff

IVCC Campus and Extension Sites

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • IVCC website: www.ivcc.edu/profile
  • IVCC Ottawa center website: https://www.ivcc.edu/ottawa

General institutional issues

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • IVCC website: http://www.ivcc.edu/.
  • IVCC Student Handbook—available in the Admissions and Records Office (CTC 101). Limited supply available.

 

Campus Crime Report

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • IVCC website: www.ivcc.edu/crimestats/.
  • IVCC Student Handbook—available in the Admissions and Records Office (CTC 101). Limited supply available.

 

FERPA policy—This describes the College’s compliance with the Family Educational Rights and Privacy Act.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202).  
  • IVCC website: www.ivcc.edu/ferpa/.
  • IVCC Student Handbook—available in the Admissions and Records Office (CTC 101). Limited supply available.

 

Drug Abuse Prevention Information.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • IVCC Counseling Center provides personal counseling. Counseling Center located in CTC202 and information can be found on their website at www.ivcc.edu/counseling.  
  • IVCC Student Handbook—available in the Admissions and Records Office (CTC 101). Limited supply available.
  • IVCC Substance Abuse Facts and Resource Guide and Drug Table—available in Student Services (CTC 202) and the Admissions and Records Office (CTC 101).  

Financial Aid Information

Types of need-based and non-need based federal financial aid available to Illinois Valley Community College students.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • IVCC website: www.ivcc.edu/financialaid.
  • Financial Aid Office (CTC 101), 815-224-0438.  

 

Types of need-based and non-need based state and local aid programs, school aid programs and other private programs.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • IVCC website: www.ivcc.edu/financialaid.
  • Financial Aid Office (CTC 101), 815-224-0438. 

How students apply for financial aid and how eligibility is determined.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • IVCC website: www.ivcc.edu/financialaid.
  • Financial Aid Office (CTC 101), 815-224-0438.   

How IVCC distributes aid among students.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • IVCC website: www.ivcc.edu/financialaid.
  • Financial Aid Office (CTC 101), 815-224-0438. 

The rights and responsibilities of students receiving institutional aid.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • IVCC website: www.ivcc.edu/financialaid.
  • Financial Aid Office (CTC 101), 815-224-0438. 

The rights and responsibilities of students receiving federal aid.

  • The Student Guide: http://studentaid.ed.gov/students/publications/student_guide/index.html
  • Promissory Note: Contact the Financial Aid Office (CTC 101), 815-224-0438.
  • Federal Work Study Contract: Contact the Financial Aid Office (CTC 101), 815-224-0438.
  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • IVCC website: www.ivcc.edu/financialaid.
  • Financial Aid Office (CTC 101), 815-224-0438.   

How and when federal funds are disbursed.

  • IVCC website: www.ivcc.edu/financialaid.
  • Financial Aid Office (CTC 101), 815-224-0438.
  • Paper copies are available in the Financial Aid Office (CTC 10S).
  • Federal Loans: Borrowers are notified of disbursement dates in writing once Financial Aid has certified a loan.
  • Federal Work Study: A copy of this information is available in the Financial Aid Office (CTC 101) or by calling 815-224-0438.

How and when institutional grants and scholarships are disbursed.

  • IVCC website: www.ivcc.edu/financialaid.
  • Institutional Grants: Financial Aid Office (CTC 101), 815-224-0438.
  • Scholarships: Foundation Office (C202), 815-224-0551.

The terms of, schedules for, and the necessity of loan repayment and required exit counseling.

  • Promissory Note: Available from the Financial Aid Office (CTC 101), 815-224-0438.
  • Entrance Loan Counseling materials from the Internet: http://www.dl.ed.gov. Also available in the Financial Aid Office (CTC 101), 815-224-0438.
  • Brochures and paper information are available in the Financial Aid Office (CTC 101), 815-224-0438.
  • Exit Counseling Material: Available from the Internet: http://www.dl.ed.gov.  Also available in the Financial aid Office (CTC101), 815-224-0438.
  • Loan Repayment Schedules: Available from the Financial Aid Office (CTC101), 815-224-0438.

The criteria for measuring Financial Aid Satisfactory Academic Progress (FASAP) and how a student who has failed to maintain FASAP may reestablish eligibility for federal aid.

  • IVCC website: www.ivcc.edu/financialaid.
  • Paper copy available in the Financial Aid Office (CTC101), 815-224-0438.
  • Appeal forms in the Financial Aid Office (CTC101) provide individual students with information that they need to reestablish eligibility for federal aid.

Availability of SFA funds for study abroad programs.

  • Illinois Valley Community College’s printed Catalog is available online at www.ivcc.edu/catalog. The catalog can be printed on-demand or in its entirety from the PDF document online. A printed copy can be requested through the Records Office (CTC 101) and the Counseling Center (CTC 202). 
  • IVCC website: www.ivcc.edu/financialaid.
  • Financial Aid Office (CTC 101), 815-224-0438. 
  • Study Abroad Coordinator: Steve Alvin, steve_alvin@ivcc.edu, 815-224-0423.  

Individual State Financial Aid agencies.

Student Accident Insurance

IVCC provides accident coverage for all students taking credit classes.

Only accidents that occur in college-sponsored and supervised activities including participants in field trips and internships are covered. Intercollegiate sports are excluded from this plan.  Maximum benefit amount per injury: $10,000. 

Scope of Coverage

All full- and part-time students taking credit classes will be covered for injury which is incurred while the student is:

  • On IVCC’s premises:
    • During the hours and on the days when school is in session, including 1 hour before and after; or
    • During the hours and on the days when IVCC is not in session while the student is participating in or attending any covered activity.
  • Away from IVCC’s premises while participating in or attending any covered activity or traveling to and from such activity in a designated vehicle, whether or not the college is in session.

This accident coverage is subject to all the definitions stated in the policy.  IVCC cannot guarantee payment.

IVCC Procedures:

  1. Have student complete an incident report.

a. they are a student taking credit classes and the above scope of coverage has been satisfied, give them an Accident Claim Form provided by First Agency, Inc.

    2. After receipt, Business Services will confirm with Admissions and Records that student is enrolled in at least 1 credit class.

    3. Once confirmed, the claim and bills will be forwarded to First Agency, Inc.

Student Procedures:

  1. Complete an incident report with Campus Security.
  2. Complete Accident Claim Form provided by First Agency, Inc.  Be sure to read both front and back for understanding of coverage.

Turn the Accident Claim Form and itemized bills in to the Business Services and Finance offices in C-338 who will forward them to First Agency.  First Agency will make any determination of benefits.

Campus Shootings: What IVCC Student and Staff Need To Know

As a result of the tragic shootings at Virginia Tech University, Louisiana Technical College, and Northern Illinois University, following are some security-related facts, procedures, and counseling services that you need to know.

1.       If an emergency situation arises, never hesitate to call the Oglesby Police Department by dialing 911.  Our system is set up so that you do not need to access an outside line first; simply dial 911.  Emergency telephones in the elevators go directly to 911 with two-way communication.

2.       Members of IVCC’s security staff are on campus 24/7/365, and they can be reached in a number of ways:

a.       By dialing either “0” or extension 314;

b.       By calling (815) 739-1290; or,

c.        Through emergency call boxes located in the stairwells and parking lots.

3.       We have the ability to secure access to rooms by locking down all doors with proximity card readers in Buildings A-F in a matter of seconds.  We can also be selective when locking down specific doors and/or specific buildings.

4.       We have the ability to broadcast a message through our alarm system across the entire campus and/or to specific buildings.

5.       We have 72 surveillance cameras that are scanning and recording data at all times.

6.       In the event of a campus shooting, please follow these procedures:

a.       Seek immediate shelter;

b.       Stay out of sight out of windows; and,

c.        Wait for an “all clear” announcement before opening the door.

7.       Personal Counseling services are available year-round.  The IVCC Personal Counseling Assistance Program (P-CAP) provides confidential and professional counseling assistance in emergency situations as well as with ongoing problems.  Counselors are professionally trained in mental health, personal development, and relationship issues.  If you or someone you know is experiencing personal concerns or a crisis/emergency situation, you may see a counselor immediately.  Please do not hesitate to walk-in or call the Counseling Center at (815) 224-0360.

8.       IVCC has made a sincere commitment to the principles of continuous quality improvement when assessing all of our programs and services.  Thank you for your cooperation and feedback. 

Emergency Alert System

IVCC has implemented an Emergency Notification System to notify students so that campus administrators can quickly communicate with students, faculty, and staff in the event of an emergency situation that would require that the campus be closed. The privacy and priority of this information will be preserved and will not be shared with third parties for commercial purposes or any purpose other than this notification system.

All students who have provided a cell phone number to IVCC will be included in the alert system. You need to have SMS text messaging enabled on your cell phone account to receive these messages. IVCC’s Emergency Notification System does not charge students to receive messages. Standard or other messaging charges apply depending on your wireless carrier plan.

Depending on your plan, these messages may carry a per message charge. This alert system will only be used for campus closures (weather or security related), safety notifications as required by law, and once per month for testing. Students will not be notified of individual class cancellations through this service—students need to check the IVCC website for this information.

It is imperative that students notify the Records Office of any changes to their cell phone number or email address in order to be notified in case of an emergency.

Testing

The emergency notification system will be tested monthly. This testing is necessary to ensure the system is working when needed during emergency situations.

Opt-Out Procedure

It is strongly recommended that all students remain in the Emergency Notification System through the use of the text messaging feature. Students who choose to opt out will not receive text notifications of campus closures due to weather, safety or other emergency situations. Students will also not receive the text messages regarding safety situations as required by law through the Clery Act. Emails will continue to be sent for these events.

To opt out of the text messaging function, students should text STOP to 67283 or 226787. This will not remove a student from the emergency emails sent out by the college.

For more information, please see www.ivcc.edu/alerts.

Contact Information

  • Dr. Lori Scroggs, Vice President for Learning and Student Development (lori_scroggs@ivcc.edu) 815-224-0406.
  • Judy Day, Administrative Assistant for Learning and Student Development (judy_day@ivcc.edu) 815-224-0406.

 

 Office Information

·                Admissions                                  CTC 101                815-224-0439

·                Cashier                                        CTC 101               815-224-0213

·                Counseling                                   CTC 202                815-224-0360

·                Foundation                                  C-202                     815-224-0551

·                Financial Aid                               CTC 101S              815-224-0438

·                Safety Services                           C103                       815-224-0314

·                Learning/Student Development    C-202                     815-224-0406

 

If you have any difficulty locating the information you need or would like a copy of any of the materials referred to here, contact the Learning and Student Development Office and we will be glad to assist you.