August 19, 2025 Minutes of Regular Meeting
The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 4:30 p.m. on Tuesday, August 19, 2025 in the Board Room (C307) at Illinois Valley Community College.
Members Physically Present
Jay K. McCracken, Chair
Angela M. Stevenson, Vice Chair
Maureen O. Rebholz, Secretary
Everett J. Solon
Rebecca Donna
William F. Hunt
Lynda Marlene Moshage
Danica E. Scoma, Student Trustee
Members Virtually Present
Members Telephonically Present
Members Absent
Others Physically Present
Tracy Morris, President
Kathy Ross, Vice President for Business Services and Finance
Mark Grzybowski, Vice President for Student Services
Vicki Trier, Vice President for Academic Affairs
Walt Zukowski, Attorney
Others Virtually Present
MOMENT OF SILENCE
There was no moment of silence this month.
PUBLIC HEARING ON FY2026 BUDGET
It was moved by Ms. Stevenson and seconded by Mr. Solon to suspend rules temporarily to allow for public hearing on the FY2026 budget.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
PUBLIC COMMENT ON FY2026 BUDGET
None
RETURN TO REGULAR SESSION
It was moved by Mr. Solon and seconded by Ms. Stevenson to return to regular session.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
APPROVAL OF AGENDA
It was moved by Mr. Hunt and seconded by Dr. Rebholz to approve the agenda.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
PUBLIC COMMENT
None
CONSENT AGENDA ITEMS
It was moved by Ms. Moshage and seconded by Ms. Scoma to approve the consent agenda, as presented.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
The following items were approved in the consent agenda:
Approval of Minutes – July 15, 2025 Audit Finance Committee Meeting and Board Meeting.
Approval of Bills - $3,498,526.33
Education Fund - $2,150,432.24; Operations and Maintenance Fund - $578,341.27; Operations and Maintenance (Restricted) - $198,394.73; Auxiliary Fund - $108,425.06; Restricted Fund - $84,826.62; Audit Fund - $8,000.00; Liability, Protection, and Settlement Fund - $368,190.13; Grants, Loans, and Scholarships - $1,916.28.
Treasurer’s Report
Personnel
Approved stipends for pay periods ending July 12, 2025 and July 26, 2025, and Part-Time Faculty and Staff Appointments for July 2025.
STUDENT TRUSTEE’S REPORT
Ms. Scoma reported five student athletes were named to the NJCAA First Team Academic Excellence; six student athletes to the NJCAA Second Team Academic Excellence; and eight student athletes to the NJCAA Third Team Academic Excellence.
The Get Set college readiness program, which prepares new students coming to IVCC, was successful once again. These students were given strategies and resources to ensure they have a smooth transition into their college journey.
Project Success hosted 50 new and returning students to their annual Jumpstart program. Motivational speaker and best-selling author Dr. John Gaines came from Washington to speak to students and lead them through leadership exercises.
The first “Eagles Launch” orientation hosted about 200 students. It was an exciting day on campus, with both fun and informational activities to participate in, including sno cones and pretzels, a resource scavenger hunt, and college-related breakout sessions. SGA members Danica Scoma, Litzy Lopez, and Cassie Zimmerman led a Q&A panel.
PRESIDENT’S REPORT
Dr. Morris highlighted the changes happening on campus including the new lighting, technology refreshments, and construction progress. The Ottawa Center received a new cement patio, courtesy of the City of Ottawa, and the distance learning classroom is near completion.
The area outside the Foundation Office is now a fully functioning video wall with one monitor running videos at the top of each hour on campus services and information and the second monitor includes announcements and highlights of student leaders. Branding has been added to the dugouts on the softball field.
Dr. Morris highlighted ceremonies that took place this summer to recognize the hard work of our students. They included LPN pinning, Dental Assisting pinning, and the EMS coin ceremony.
Employees participate in the Fall In-Service Day. The event was filled with positive energy and lots of learning. Part of the day included tours of automotive to see the newly purchased electric vehicles and truck driver training to experience the new simulators. The faculty had an opportunity to visit the Dell technology van and provide feedback on the next technology refresh for faculty.
Eagles Launch was a huge success and students were very engaged in playing games, getting tours, and attending breakout sessions.
Dr. Morris and Madonna Duncan represented IVCC at the State Fair on August 12. Dr. Morris shared slides on the new and transition employees since the January in-service. Dr. Morris shared photos of recent ribbon cuttings in the area and will be the guest MC at the Hegeler Carus Mansion summer concert on August 21.
Monthly update on enrollment for Fall included an increase of .26% in headcount and 1.36% in credit hours compared to Fall 2024. We are at 107.68% of budgeted hours and 102.09% of actual prior 10th day hours for Fall. We are at 59.80% of the total annual budgeted credit hours.
Three courses have been offered as distance learning opportunities for dual credit in our inaugural semester. Serena High School is utilizing these courses for this semester.
Website Accessibility updates include the Department of Justice mandates for accessibility for our websites. The Marketing and Communications Department is requesting to issue an RFP to hire a vendor to help us identify our online accessibility issues with the website and train us on how to remediate those. CETLA is requesting to purchase YuJa to support Brightspace accessibility. The Board of Trustees web page will be changing as well. Due to the number of PDF’s and a clarification of the requirements for posting, we are recommending having 1 full year, plus the current year, online and accessible. All prior years will be archived and available upon request.
HB 3011 was sent to the Governor on June 20th and amends the Public Community College Act. It requires each member of the board of trustees of a community college district to, before entering upon the duties of the office, take and subscribe to a specified oath. It provides that the oath or affirmation shall be administered by the secretary of the board, a notary public, or any other officer authorized to administer oaths under State law, and the completed oath shall be filed with the secretary of the board and made part of the official records of the community college district. This prohibits a trustee from exercising the powers or performing the duties of office until the oath has been taken and properly filed.
COMMITTEE REPORTS
None
FY2026 RESOLUTION TO ADOPT THE BUDGET
It was moved by Mr. Solon and seconded by Mr. Hunt to approve the resolution to adopt the FY2026 Budget.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
Resolution Calling a Public Hearing Concerning the Intent of the Board of Trustees to Sell Not to Exceed $1,650,000 Working Cash Fund Bonds for the Purpose of Increasing the Working Cash Fund of the District
It was moved by Mr. Solon and seconded by Dr. Rebholz adopt the resolution calling a public hearing concerning the intent of the Board of Trustees to sell not to exceed $1,650,000 Working Cash Fund bonds for the purpose of increasing the Working Cash Fund of the District.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
BID RESULTS – AGRICULTURAL EDUCATION CENTER
It was moved by Ms. Stevenson and seconded by Ms. Moshage to accept the base bid of $7,595,000 and Alternate Bid #1 of $48,000 from Vissering Construction Company, Streator, Illinois, in the total amount of $7,643,000 for the Agricultural Education Center pending final approval from the Economic Development Administration (EDA). This project will be paid from Economic Development Administration (EDA) grant funds, Illinois Department of Commerce and Economic Opportunity (DCEO) grant funds, Foundation Ag Campaign funds and fund balance reserves from the Education and Operations and Maintenance (O&M) funds in accordance with Board Policy 04.09 Fund Balance.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
PURCHASE REQUEST – YUJA, INC. PANORAMA
It was moved by Dr. Rebholz and seconded by Ms. Scoma to authorize the purchase Panorama by YuJa Inc. in the amount of $19,901.67 in year one, $18,092.43 in year two, and $18,092.43 in year three for a total cost of $56,086.53.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
REQUEST FOR PROPOSAL – WEBSITE ACCESSIBILITY VENDOR
It was moved by Dr. Donna and seconded by Mr. Hunt to authorize seeking proposals for a Website Accessibility Vendor.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
APPROVAL – BOARD POLICY 06.08 NAMING RIGHTS
It was moved by Mr. Solon and seconded by Ms. Stevenson to approve the Board Policy, as presented.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
APPROVAL – BOARD POLICY 06.23 CHILDREN ON CAMPUS
It was moved by Mr. Hunt and seconded by Dr. Donna to approve the Board Policy, as presented.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
CONFIRMATION OF FACULTY APPOINTMENT – DR. JESSICA WOFFORD, ENGLISH AND READING INSTRUCTOR
It was moved by Dr. Donna and seconded by Dr. Rebholz to appoint Dr. Jessica Wofford as English and Reading Instructor, effective August 14, 2025, at an annualized salary of $62,680 (G4 on the 2025-2026 academic year faculty salary schedule).
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
CONFIRMATION OF FACULTY APPOINTMENT – ANGELA DOERMANN, CNA INSTRUCTOR/PROGRAM COORDINATOR
It was moved by Dr. Rebholz and seconded by Ms. Moshage to appoint Angela Doermann as CNA Instructor/Program Coordinator, effective August 14, 2025, at an annualized salary of $49,347 (A4 on the 2025-2026 academic year faculty salary schedule).
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
NAMING OF THE AGRICULTURAL EDUCATION CENTER
It was moved by Mr. Solon and seconded by Mr. Hunt to approve Naming of the Agricultural Education Center, as identified, upon the receipt of the identified restricted donation.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
2025 VOLUNTARY RETIREMENT INCENTIVE PROGRAM PARTICIPANTS
It was moved by Ms. Stevenson and seconded by Dr. Rebholz to approve employee participation in the programs as previously approved and presented and accepted by the employees.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
FACULTY RESIGNATION – JULIANA DZURISIN, CNA INSTRUCTOR
It was moved by Dr. Rebholz and seconded by Mr. Hunt to accept the resignation of Juliana Dzurisin, CNA Instructor, effective July 28, 2025.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
ITEMS FOR INFORMATION
Mr. McCracken pointed out the information items on pages 67-86 of the Board book.
TRUSTEE COMMENT
Mr. Hunt stated it has been a great experience being on both the Foundation Board and Board of Trustees. He learned a lot about the College’s finances through the thorough process led by Eric Johnson and Kathy Ross.
Ms. Moshage attended the town hall held on campus by Representative Briel. She gave a comprehensive review of the last legislative session and looking ahead.
CLOSED SESSION
Mr. McCracken requested a motion and a roll call vote at 5:26 p.m. to enter into a closed session to discuss: 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending and imminent litigation; and 3) closed session minutes.
It was moved by Mr. Solon and seconded by Ms. Stevenson to enter into a closed session.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
The Board entered closed session at 5:29 p.m.
It was moved by Mr. Hunt and seconded by Dr. Donna to return to the regular meeting.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
The regular meeting resumed at 5:54 p.m.
POSSIBLE APPROVAL – FACULTY SABBATICAL
It was moved by Ms. Moshage and seconded by Dr. Rebholz to approve the faculty sabbatical for Elizabeth Klopcic.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
POSSIBLE APPROVAL – UPDATED WORKERS’ COMPENSATION CLAIM
It was moved by Dr. Donna and seconded by Mr. Solon to approve the updated workers’ compensation claim agreement in the amount of $22,060.00 with a previous employee.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
CLOSED SESSION MINUTES
It was moved by Ms. Stevenson and seconded by Mr. Hunt to approve and retain the closed session minutes of the July 15, 2025 Board Meeting.
Student Advisory Vote: “Aye” – Ms. Scoma. Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, Mr. Solon, Dr. Rebholz, and Mr. McCracken. “Nay” – none. Motion carried.
OTHER
Dr. Morris informed the Board that shuttles will be running for the Ag building groundbreaking on August 22.
ADJOURNMENT
Mr. McCracken declared the meeting adjourned at 5:58 p.m.