June 9, 2022 Minutes of Regular Meeting
The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 5:30 p.m. on Thursday, June 9, 2022 in the Board Room (C307) at Illinois Valley Community College.
Members Physically Present
Everett J. Solon, Chair
Amy L. Boyles
Jane E. Goetz
Maureen O. Rebholz
Austin F. Dille, Student Trustee
Members Virtually Present
William F. Hunt
Members Telephonically Present
Members Absent
Jay K. McCracken, Vice Chair
Angela M. Stevenson, Secretary
Others Physically Present
Jerry Corcoran, President
Matthew Seaton, Vice President for Business Services & Finance
Gary Roberts, Vice President for Academic Affairs
Mark Grzybowski, Vice President for Student Services
Bonnie Campbell, Associate Vice President for Academic Affairs
Leslie Hofer, Director of Human Resources
Eric Johnson, Director of Financial Aid
Miguel Hermosillo, Financial Aid Compliance Specialist
Walt Zukowski, Attorney
Others Virtually Present
Mr. Solon informed of the following: Provisions within Section 7(e) of the Open Meetings Act, allowing for Board meetings to be virtual and without requiring the physical presence of a quorum of the members, continue to apply to our Board meetings due to (a) Governor Pritzker’s most recent disaster proclamation; and (b) my determination that in-person meetings are not practical or prudent (for all board members and members of the public) because of the disaster. It is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video. Anyone joining the meeting virtually, please mute until you are ready to speak.
MOMENT OF SILENCE
Dr. Corcoran shared that Patrick J. Solon, brother of IVCC Trustee Everett Solon, passed away on May 16, 2022 after a courageous eight-year battle with ALS. He asked that everyone please join him in a moment of silence in memory of Patrick J. Solon.
APPROVAL OF AMENDED AGENDA
It was moved by Dr. Boyles and seconded by Ms. Goetz to approve the amended agenda.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
APPOINTMENT OF SECRETARY PRO-TEM
Mr. Solon appointed Ms. Goetz as secretary pro-tem in the absence of Ms. Stevenson.
PUBLIC COMMENT
None
CAMPUS UPDATE – FINANCIAL AID – ERIC JOHNSON & MIGUEL HERMOSILLO
Eric Johnson and Miguel Hermosillo presented a snapshot of service provided during 2021 and 2022 fiscal years by the Financial Aid Office at IVCC. Highlighting cost advantages of attending IVCC, Mr. Johnson noted that 1,776 students received Higher Education Emergency Relief Funds this spring and over 800 of those students also received financial aid. He added that the percentage of students who fulfilled their tuition and fee obligations and subsequently received a refund check was nearly 80 percent in fall and over 97 percent in spring. Mr. Hermosillo informed that last fall and spring, 2,653 students received $6.7 million in Pell, MAP, loans, veteran benefits and IVCC Foundation scholarships. In fiscal 2021, 1,400 students received $8.3 million. Mr. Johnson noted that our office is helping make higher education more accessible to students and families. Additionally, he informed that the Illinois Student Assistance Commission recently approved the Illinois MAP grant to be expanded to cover short-term career and technical certificate programs. Such programs at IVCC include the Certified Nursing Assistant program and Truck Driver Training program. Mr. Johnson noted that this change will be a tremendous benefit for our students.
CONSENT AGENDA ITEMS
It was moved by Ms. Goetz and seconded by Dr. Boyles to approve the consent agenda, as presented.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
The following items were approved in the consent agenda:
Approval of Minutes – May 12, 2022 Planning Committee Meeting and May 12, 2022 Board Meeting.
Approval of Bills - $1,204,960.12
Education Fund - $878,857.63; Operations & Maintenance Fund - $180,997.58; Auxiliary Fund - $22,613.42; Restricted Fund - $71,743.02; and Liability, Protection & Settlement Fund - $50,748.47.
Treasurer’s Report
Personnel
Approved stipends for pay periods ending May 7, 2022 and May 21, 2022 & Part-time Faculty and Staff Appointments May 2022.
PRESIDENT’S REPORT
Dr. Corcoran extended many thanks to everyone who played a role in our Nurse Pinning, Commencement and Adult Education recognition events being so well done. He noted that it was good for campus morale to be doing once again what we all enjoy most: celebrating student success. Dr. Corcoran shared that feedback on all events was positive and Dr. Holly Novak’s keynote speech was right-on. Dr. Corcoran informed that Vice President Grzybowski and he were pleased to receive Athletic Director Cory Tomasson’s report for the spring semester student athletes showing that the overall athletic department’s GPA for the spring term was 3.02 with the breakdown being 2.89 for men’s sports and 3.2 for women’s sports. He noted that last night’s Northwest Region meeting of the ICCTA at Highland Community College was time well spent visiting with our counterparts and hearing about best practices in place elsewhere that might be worth replicating at our home institutions. Dr. Corcoran thanked Jane Goetz for representing IVCC and for her leadership within the ICCTA and thanked Dr. Amy Boyles for her virtual attendance.
COMMITTEE REPORTS
Mr. Solon pointed out that the Planning Committee meeting minutes are in the Board book. Ms. Goetz, Chair of the Planning Committee noted that Dr. Roberts provided a wealth of valuable information at the committee meeting on May 12.
STAFF APPOINTMENT – ANNA BRUCH, INTERIM DIRECTOR OF NURSING
It was moved by Dr. Rebholz and seconded by Ms. Goetz to approve the appointment of Anna Bruch, MSN, RN, as Interim Director of Nursing with additional compensation as noted on the May 23, 2022 memorandum from Dr. Gary Roberts and Bonnie Campbell, as presented.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes”– Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
FACULTY APPOINTMENT – DR. JENNIFER TIMMERS, AGRICULTURE INSTRUCTOR
It was moved by Dr. Boyles and seconded by Dr. Rebholz to approve the appointment of Dr. Jennifer Timmers as Agriculture Instructor effective August 11, 2022 at Step G-5, an annualized salary of $62,738 on the 2021/2022 faculty salary schedule.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried. Dr. Timmers was present virtually and was welcomed and congratulated by the Board on her appointment.
REQUEST INACTIVTION – LEADERSHIP ELEVATION FRAMEWORK CERTIFICATE
It was moved by Ms. Goetz and seconded by Dr. Boyles to approve inactivation of the Leadership Elevation Framework Certificate, as presented.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
AUTHORIZATION TO CONTINUE OPERATIONS FOR STANDARD OPERATING EXPENDITURES
It was moved by Dr. Rebholz and seconded by Dr. Boyles to authorize to continue the operation of the College by making those expenditures required for normal operations, including salaries, approved contracts, utilities, maintenance, supplies, and regular activities for the period July 1, 2022 through budget adoption.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
FY2024 RAMP CAPITAL REQUESTS
It was moved by Dr. Boyles and seconded by Ms. Goetz to approve submittal of the Library/Student Success Center RAMP for a total cost of $6,514,300 with local funding of $1,628,500, as presented.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
It was moved by Dr. Rebholz and seconded by Mr. Hunt to approve submittal of the Nursing Program Expansion RAMP for a total cost of $2,699,000 with local funding of $674,800, as presented.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
It was moved by Dr. Rebholz and seconded by Dr. Boyles to approve submittal of the Agriculture Center RAMP for a total cost of $5,179,000 with local funding of $1,294,800, as presented.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
PRESIDENT’S CONTRACT
It was moved by Ms. Goetz and seconded by Dr. Rebholz to approve a three-year contract for President Dr. Jerry Corcoran from July 1, 2022 to June 30, 2025 with a salary increase of 4 percent for FY2023, providing for an annual salary of $224,689 as well as benefits and other conditions presented in the contract.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
VICE PRESIDENTS’ CONTRACTS
It was moved by Dr. Boyles and seconded by Dr. Rebholz to approve the FY23 employment contract for Dr. Matthew Seaton, Vice President for Business Services & Finance with a 4 percent increase for FY2023, resulting in an annualized salary of $153,400 and duties, benefits and other conditions as presented in the contract.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
It was moved by Dr. Rebholz and seconded by Dr. Boyles to approve the FY23 employment contract for Dr. Gary Roberts, Vice President for Academic Affairs with a 4 percent increase for FY2023, resulting in an annualized salary of $135,200 and duties, benefits and other conditions as presented in the contract.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
It was moved by Dr. Rebholz and seconded by Ms. Goetz to approve the FY23 employment contract for Mr. Mark Grzybowski, Vice President for Student Services with a 4 percent increase for FY2023, resulting in an annualized salary of $98,881 and duties, benefits and other conditions as presented in the contract.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
INSURANCE RENEWALS
It was moved by Ms. Goetz and seconded by Dr. Boyles to approve the renewal of all insurance coverages with the same carriers at $219,198, as presented.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
APPROVAL – PROPOSAL FOR PHONE SYSTEM UPGRADE
It was moved by Dr. Rebholz and seconded by Ms. Goetz to approve the proposal from Burwood Group for the purchase and implementation of a new phone system. The upfront cost for the project would be $129,805.94 with a monthly reoccurring cost of $2,885 for three years.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
BID RESULTS – DENTAL LAB EQUIPMENT
It was moved by Dr. Boyles and seconded by Dr. Rebholz to approve to accept the bid from Midway Dental, Livonia, Michigan, in the amount of $99,254 for the Dental Lab Equipment. Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
BID RESULTS – CADIAC MONITOR
It was moved by Dr. Rebholz and seconded by Ms. Goetz to approve to accept the bid from Stryker Sales LLC, Portage, Michigan, in the amount of $35,201.45 for a new Lifepak Cardiac Monitor.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
BID RESULTS – MECHANICAL UPGRADES
It was moved by Ms. Goetz and seconded by Dr. Rebholz to approve to accept the base bid from Dodson Plumbing, Heating & Air Conditioning, Inc., Pontiac, Illinois in the amount of $335,000 for the Mechanical Upgrades, as presented.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
APPROVAL – PROPOSAL FOR NEW DELL SERVER
It was moved by Dr. Rebholz and seconded by Ms. Goetz to approve the proposal from Dell for $241,019.10 for the purchase and implementation of a new server.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
APPROVAL – PROPOSAL FOR SLATE IMPLEMENTATION
It was moved by Dr. Rebholz and seconded by Dr. Boyles to approve the proposal from RHB for $65,000 for the implementation services for Slate, our new CRM service.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
STAFF APPOINTMENT – JUSTIN DENTON, DIRECTOR OF INFORMATION TECHNOLOGY SERVICES
It was moved by Ms. Goetz and seconded by Dr. Rebholz to approve the appointment of Justin Denton as Director or Information Technology Services effective June 20, 2022 at an annualized salary of $96,000, as presented.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried. Mr. Denton joined the meeting virtually and was welcomed and congratulated by the Board on his appointment.
FACULTY RESIGNATION – PROMISE K. YONG, CHEMISTRY INSTRUCTOR
It was moved by Dr. Boyles and seconded by Dr. Rebholz to accept with regret the resignation of Promise K. Yong, Chemistry Instructor, effective August 12, 2022. Dr. Corcoran noted that Dr. Yong has been a wonderful colleague these past fourteen years and we wish him great success in his future endeavors.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
ITEMS FOR INFORMATION
Mr. Solon pointed out the information items on pages 78-85 of the Board book.
TRUSTEE COMMENT
None
CLOSED SESSION
Mr. Solon requested a motion and a roll call vote at 6:10 p.m. to enter into a closed session to discuss: 1) complaint lodged against an official or employee of the public body; 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 3) pending litigation; 4) collective negotiations; 5) security procedures, school building safety and security; and 6) closed session minutes. Motion made by Dr. Rebholz and seconded by Mr. Dille to enter into a closed session.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes”– Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried. The Board immediately entered closed session at 6:15 p.m.
Motion made by Dr. Rebholz and seconded by Ms. Goetz to return to the regular meeting.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes”– Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried. The regular meeting resumed at 7:00 p.m.
RATIFICATION OF AMERICAN FEDERATION OF TEACHERS LOCAL 1810 CONTRACT
It was moved by Mr. Hunt and seconded by Dr. Boyles to approve the four-year collective bargaining agreement with the AFT Local 1810, as presented.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
COMPENSATION FY23 – EMPLOYEES NOT AFFECTED BY A NEGOTIATED LABOR AGREEMENT
Motion made by Dr. Rebholz and seconded by Mr. Hunt to approve the four percent increase for employees not affected by a negotiated labor agreement, contingent upon evaluations and grant support in FY23 and the special salary adjustments for employees identified as warranting such an increase in FY23.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes”– Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
CLOSED SESSION MINUTES
It was moved by Ms. Goetz and seconded by Dr. Boyles to approve and retain the closed session minutes of the May 12, 2022 Board meeting.
Student Advisory Vote: – “Aye” – Mr. Dille. Roll Call Vote: “Ayes”– Dr. Boyles, Ms. Goetz, Mr. Hunt, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
OTHER
None
ADJOURNMENT
Mr. Solon declared the meeting adjourned at 7:05 p.m.