September 13, 2018 Minutes of Regular Meeting

Members Physically Present

Jane E. Goetz, Chair
David O. Mallery, Secretary
Amy L. Boyles
Jay K. McCracken
Melissa M. Olivero
Angela M. Stevenson
Joseph M. Marenda, Student Trustee

Members Absent

Everett J. Solon, Vice Chair

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Mark Grzybowski, Vice President for Student Services
Bonnie Campbell, Associate Vice President for Academic Affairs
Leslie Hofer, Director of Human Resources
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Ms. Stevenson and seconded by Ms. Olivero to approve the consent agenda, as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – August 16, 2018 Board Meeting.

Approval of Bills - $1,806,059.39

Education Fund - $1,084,798.24; Operations & Maintenance Fund - $131,239.51; Operations & Maintenance (Restricted Fund) - $129,432.20; Auxiliary Fund - $331,037.14; Restricted Fund - $20,349.46; Liability, Protection & Settlement Fund - $109,197.84; and Grants, Loans & Scholarships - $5.00.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending August 4, 2018 and August 18, 2018.

Purchase Requests

• Approved to purchase the National Electrical Code training classes from NTT Training in an estimated amount of $20,000 for Fiscal Year 2019.
• Authorized the purchase of furniture for the common areas in Buildings A, C, E and the library from KI through the IPHEC at a cost of $18,500.74.

PRESIDENT’S REPORT

Dr. Corcoran thanked everyone who was able to join us at the annual 21^st Century Scholars Society event on August 30. He congratulated Fran and his team on doing a fine job of planning and executing this program. Dr. Corcoran expressed that it is heartwarming to hear the stories about our students who have accomplished so much in a relatively short period of time and in whom we have placed our trust that just a little bit of help will result in great outcomes for our graduates and their loved ones. Dr. Corcoran noted that our Scholarship Recognition event is scheduled for Thursday, September 27 beginning at 5:30 p.m. He informed that last year we held the program off campus, but we have out grown most of the facilities that are centrally located, so we have decided to move the event back to the IVCC gym. He reported that we expect to have over 400 people attend. Dr. Corcoran noted that we would be honored to have board members join us if your schedules will allow, so please let Judy know if we can expect to see and recognize you. Dr. Corcoran reported that we have been reading about the trend in launching micro food pantries across the district and thanks to a Mark Grzybowski-led group—which includes our SGA—ours is close to up and running as well. He noted that we believe this will be a good fit for IVCC because of the great relationship we have with the Illinois Valley Food Pantry staff, and the tremendous response we have had from folks wanting to grow our student emergency living fund that is under the auspices of our Foundation. The two go hand-in-hand. Dr. Corcoran reported that yesterday, September 12, was Spirit Day on campus. The weather cooperated for Cory Tomasson, Mark Grzybowski and all members of the event planning team, especially our student government association. Dr. Corcoran informed that this is another best practice that has been in place at IVCC for some time now. It is no secret that student success is tied to student engagement, so seeing the courtyard filled with students checking out our 40+ clubs and organizations is one of the reasons why our retention and persistence rates are so high. He noted that the turnout and feedback from everyone in attendance was outstanding. Dr. Corcoran reported that yesterday was also the first time we heard about the possibility of a “dream project” involving the demolition of our barn on the south end of the campus, and in its place construction of an equipment storage facility to complement our up-and-growing Agriculture program possibly being approved by the State of Illinois. Dr. Corcoran informed that based on the $165,000 that was available to us, our modest proposal also included laboratory space to support our agronomy program. He reported that as everyone may recall the bids for demolition of the barn months ago came in much higher than anticipated and we knew that we simply could not justify such an expense unless it was part of an overall plan. Dr. Corcoran noted that for some time it also looked like the south campus area might be involved with the joint police initiative with our friends from the Oglesby, LaSalle and Peru police departments, however, things changed on that front, so we decided to wait, hold our breath and hope that with this being an election year, a capital program might yield beneficial outcomes for IVCC. Dr. Corcoran advised that we hope to hear by mid-next week that it has. He noted that once everything is official, we will need to schedule a meeting of the board’s facilities committee and have Dominick Demonica work with us on the creation of a facility that will make everyone proud. Dr. Corcoran noted that in the meantime we are very appreciative of the work done by ICCB and the Legislature, especially Senator Sue Rezin who voted in favor of this year’s budget which supported higher education. Dr. Corcoran advised to stay tuned for more to follow.  Dr. Corcoran reported that last but certainly not least, our good friend Ralph Scriba has come through for us again with a donation of $50,000 to the Foundation in support of equipment. Thanks to Fran Brolley, our plan for upgrading our Nursing program clinical patient simulation manikins was passed along to Mr. Scriba and he responded with another generous donation—his total is now $350,000. Dr. Corcoran added that in order to follow our standard Business Office guidelines, look to possibly the October board meeting agenda for permission to purchase this state-of-the-art equipment to match our top-notch Nursing faculty and continue our legacy of producing outstanding graduates.

ACADEMIC CALENDARS FOR FALL 2019, SPRING 2020, SUMMER 2020, FALL 2020, SPRING 2021 & SUMMER 2021

It was moved by Dr. Boyles and seconded by Mr. McCracken to approve the academic calendars as presented for the following semesters:  Fall 2019, Spring 2020, Summer 2020, Fall 2020, Spring 2021 and Summer 2021.  Motion passed by voice vote.

AGREEMENT FOR DUAL CREDIT INSTRUCTION AND ESL PROGRAM SERVICES WITH FOREIGN SERVICE (CHINA) GROUP LTD

It was moved by Ms. Stevenson and seconded by Dr. Boyles to authorize the President of Illinois Valley Community College to sign the agreement, as presented. Motion passed by voice vote.  Dr. Corcoran acknowledged Mr. Everett Solon’s expertise in moving us forward with this project. Dr. Corcoran thanked Mr. Solon along with Matt Seaton, Scot Wrighton and Yang Hong for their assistance in facilitating the agreement.

INACTIVATION OF THE FORENSICS SPECIALIST AAS AND CERTIFICATE

It was moved by Ms. Olivero and seconded by Ms. Stevenson to approve the inactivation of the Forensics Specialist AAS and Certificate, as presented. Dr. Anderson, Vice President for Academic Affairs, noted in her accompanying memo that “continued decline in enrollment, low-completion numbers and few job opportunities indicate that the program is unsustainable.”  Motion passed by voice vote.

INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PERU

It was moved by Dr. Boyles and seconded by Mr. McCracken to approve the intergovernmental agreement with the City of Peru Downtown TIF District, as presented. Motion passed by voice vote.

RESOLUTION DESIGNATING DATE, TIME AND PLACE FOR FILING BOARD OF TRUSTEE NOMINATING PETITIONS

It was moved by Ms. Stevenson and seconded by Mr. McCracken to adopt the Resolution Designating Date, Time and Place for filing Board of Trustee Nominating Petitions for the April 2, 2019 election, as presented.  Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz reminded that the 22^nd Annual Scholarship Recognition Reception is set for Thursday, September 27 at 5:30 p.m. in the IVCC Gymnasium.  Ms. Goetz requested that the Board members check their calendars and let Judy Day know if they plan to attend.

CLOSED SESSION

It was moved by Ms. Stevenson and seconded by Dr. Boyles to convene a closed session at 6:45 p.m. to discuss 1) collective negotiations; 2) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body; and 3) closed session minutes.  Motion passed by voice vote.

The Board immediately entered closed session at 6:45 p.m.  On a motion by Ms. Stevenson and seconded by Mr. McCracken, the regular meeting resumed at 7:51 p.m.   Motion passed by voice vote.

RATIFICATION OF SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 138 CONTRACT

Motion made by Ms. Stevenson and seconded by Mr. McCracken to approve the four-year contract 2018-2022 with the Service Employees International Union Local 138, as negotiated.  Motion passed by voice vote with Ms. Olivero abstaining.

RATIFICATION OF AMERICAN FEDERATION OF TEACHERS LOCAL 1810 CONTRACT

Motion made by Dr. Boyles and seconded by Mr. McCracken to approve the collective bargaining agreement between the Board of Trustees of Illinois Valley Community College District No. 513 and the American Federation of Teachers Local 1810 for academic years 2018-2019, 2019-2020 and 2020-2021, as presented.  Motion passed by voice vote with Ms. Olivero abstaining.

COMPENSATION FOR FY19 – EMPLOYEES NOT AFFECTED BY NEGOTIATED LABOR AGREEMENTS

Motion made by Ms. Olivero and seconded by Ms. Stevenson to approve a 2.65 percent increase for levels 5, 6 and 7 and a 2.5 percent increase for all other levels not affected by a negotiated labor agreement, contingent upon acceptable performance evaluations and support from grants and outside contracts for the impacted positions in FY19 and approve a special salary adjustment for seven employees identified as warranting such an increase in FY19.  Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Ms. Olivero and seconded by Ms. Stevenson to approve and retain the closed session minutes of the August 16, 2018 Closed Session Board Meeting.  Motion passed by voice vote.

OTHER

None

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:58 p.m.