November 8, 2018 Minutes of Regular Meeting

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
David O. Mallery, Secretary
Amy L. Boyles
Jay K. McCracken (joined the meeting at 6:38 p.m.)
Melissa M. Olivero
Angela M. Stevenson
Joseph M. Marenda, Student Trustee

Members Absent

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Bonnie Campbell, Associate Vice President for Academic Affairs
Leslie Hofer, Director of Human Resources
Walt Zukowski, Attorney    

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Dr. Boyles to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None

CAMPUS UPDATE – EMPLOYEE DEMOGRAPHICS

Leslie Hofer, Director of Human Resources, presented IVCC’s demographics for fiscal year 2018. Ms. Hofer noted that in 2007 the Equal Employment Opportunity Commission (EEOC) changed the format for collecting racial and ethnic information. With this change, Hispanic and Latino are considered ethnic groups; previously, they were considered racial groups. In 2009 IVCC began collecting race and ethnic data based on the new definitions and categories. The percentages for each racial/ethnic group were compared between the IVCC population in Putnam, LaSalle, and Bureau Counties, IVCC students and IVCC employees. For FY19 an initiative was begun to ensure that all employees are provided the opportunity to self-identify. The necessary forms were combined into one document and a webpage developed for current employees to self-identify in order that we can obtain accurate and up-to-date information. In fiscal year 2018 new hires were predominantly White, Non-Hispanic. The top five recruitment sources from Applitrack data, our applicant tracking system, are IVCC website/internet (45%); HigherEd Jobs (17%); employee/friend (13%); other (12%); and local newspapers (9%). IVCC’s exposure for potential retirements has been evaluated during the last several years. Based on December 2017 data of the full-time faculty who are eligible to retire, eight of them are 65 or over; there are two administrators and five support staff who also meet the criteria. Ms. Hofer noted that the HR department also focuses on new employee orientation, faculty and staff development days, training, wellness and diversity activities.

CONSENT AGENDA ITEMS

It was moved by Mr. Solon and seconded by Ms. Olivero to approve the consent agenda, as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – October 11, 2018 Board Meeting.

Approval of Bills - $1,368,195.31

Education Fund - $951,346.52; Operations & Maintenance Fund - $96,844.98; Operations & Maintenance (Restricted Fund) - $109,487.60; Auxiliary Fund - $138,712.40; Restricted Fund - $14,416.15; Audit Fund - $23,500.00; and Liability, Protection & Settlement Fund - $33,887.66.29

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending September 29, 2018 and October 13, 2018 and part-time faculty and staff appointments October 2018.

Approval

Approved seeking bids for a utility tractor at an estimated cost of $25,500.

PRESIDENT’S REPORT

Dr. Corcoran reported that the October 15^th recognition program honoring Durley and Hazel Marie Boyle for their generous bequest to the college to help fund significant improvements to the Dr. Mary Margaret Weeg Cultural Centre was a great success thanks to the terrific staff in our Foundation and Community Relations department. He noted that we had approximately 36 people join in the celebration and it was obvious that members of the Boyle family were impressed with the work that was done in honor of their loved ones. Dr. Corcoran thanked Angie Stevenson and Jay McCracken for representing our board of trustees at the event. Dr. Corcoran reported that Quintin Overocker and his Student Services Team members had a fine turnout at the October 23, College Night program. Over 150 students attended and interacted with representatives of more than 40 universities on campus. Dr. Corcoran informed that October 23 was also the date of our sixth annual manufacturing expo. He noted that the support we regularly receive from the local high schools and local manufactures who serve as valuable members of our program advisory committee, is exceptional and key to placing today’s graduates into wonderful career opportunities in the Illinois Valley. Dr. Corcoran noted that feedback from everyone, including the program’s keynote speaker Jim Nelson of the Illinois Manufacturers Association, was excellent. Dr. Corcoran reported that on October 26, Leslie Hofer and her colleagues hosted the Northern Illinois Network Exchange program on campus for the benefit of approximately 100 support staff members from 13 community colleges. Dr. Corcoran commended Leslie and Paula Hallock for always doing so much to highlight the achievements of our support staff, and provide professional development opportunities that promote professional growth across the Illinois Community College System. Dr. Corcoran informed that other forthcoming events include Explore IVCC to be held on November 14, and day-and-evening sessions of our Agriculture Open House to be held on November 29. Dr. Corcoran was delighted to report that Nursing Director Julie Hogue has received word that our pass rate for the NCLEX-RN for our 2017-2018 graduates is a phenomenal 92 percent, which compares favorably to the national average for 2017-2018 as being 87 percent. Dr. Corcoran noted that year in and year out, our Nursing Faculty do a great job and we are all very proud of them.

2018 TENTATIVE TAX LEVY

It was moved by Dr. Boyles and seconded by Ms. Stevenson to adopt the Resolution approving a Tentative Tax Levy and Tentative Certificate of Tax levy, as presented. Motion passed by voice vote.

INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF MENDOTA

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the TIF district intergovernmental agreements with the City of Mendota, as presented. Motion passed by voice vote. 

INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF OGLESBY

It was moved by Ms. Stevenson and seconded by Mr. Marenda to approve the intergovernmental agreement with the City of Oglesby for traffic and ordinance enforcement. Motion passed by voice vote.

PROTECTION, HEALTH AND SAFETY PROJECTS FOR TAX YEAR 2018

It was moved by Mr. Solon and seconded by Dr. Boyles to approve the Building C Chiller/Air Handler Replacement Protection, Health, and Safety project as presented for a cost of $1,438,406 and authorize the administration to include $1,438,406 in the tax year 2018 levy. Motion passed by voice vote.

BID RESULTS – LAERDAL SIMULATION MANIKINS AND EQUIPMENT

It was moved by Mr. McCracken and seconded by Ms. Stevenson to accept the bid from Laerdal Medical Corporation, Wappingers Falls, NY in the amount of $49,999.73 for the Laerdal Simulation Manikins and Equipment. Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz expressed appreciation for the Board members receiving the latest copy of the IV Leader. Ms. Goetz noted an article in the publication entitled New Programs to Come written by Student Trustee, Joseph Marenda.

CLOSED SESSION

It was moved by Dr. Boyles and seconded by Ms. Stevenson to convene a closed session at 6:58 p.m. to discuss 1) collective negotiations; 2) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body; and 3) closed session minutes.  Motion passed by voice vote.

The Board immediately entered closed session at 6:58 p.m. On a motion by Ms. Olivero and seconded by Mr. McCracken the regular meeting resumed at 7:55 p.m.  Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Mr. Mallery and seconded by Mr. Solon to approve and retain the closed session minutes of the October 11, 2018 Closed Session Board Meeting. Motion passed by voice vote.

OTHER

None

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:56 p.m.