May 10, 2018 Minutes of Regular Meeting

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair (entered the meeting at 6:38 p.m.)
David O. Mallery, Secretary (entered the meeting at 6:50 p.m.
Amy L. Boyles
Jay K. McCracken
Angela M. Stevenson
Joseph M. Marenda, Student Trustee                           

Members Absent

Melissa M. Olivero          

Members Telephonically Present

David O. Mallery, Secretary (entered the meeting at 6:30 p.m.;exited the meeting at 6:46 p.m.)              

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Bonnie Campbell, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Leslie Hofer, Director of Human Resources
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Dr. Boyles and seconded by Mr. McCracken to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None

CAMPUS UPDATE – STRATEGIC PLAN 2018 - 2023

Dr. Anderson reported on IVCC’s draft strategic plan for 2018 through 2023.  Dr. Anderson informed that this strategic plan emphasizes the college’s commitments to providing quality education to its students, excellent resources and experiences to its community, and innovative contributions to its businesses.  The draft strategic plan is grounded by an academic plan that reinforces the importance of excellent post-secondary education to the quality of life for the citizens of the Illinois Valley.  The goals and objectives outlined in this strategic plan will inform annual action plans that will be developed by each department.  These plans will be reviewed and updated on an annual basis as a means of keeping the college reaching toward and fulfilling its goals.  The strategic plan will result in new mission and vision statements as well as goals and objectives that align with key performance indicators.  The new mission statement is: “Illinois Valley Community College provides a high-quality, accessible, and affordable education that inspires individuals and our community to thrive.”  The new vision statement is: “Illinois Valley Community College is the preferred gateway to advance individual and community success.”  Dr. Anderson concluded that the success of IVCC, as always, is tied to the success of our students.  Our hope is that this strategic plan will continue our tradition of high-quality education in the Illinois Valley.

CONSENT AGENDA ITEMS

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve the consent agenda, as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – April 12, 2018 Board Meeting.

Approval of Bills - $1,308,070.82

Education Fund - $785,692.41; Operations & Maintenance Fund - $81,052.40; Operations & Maintenance (Restricted Fund) - $271,264.67; Auxiliary Fund - $28,880.32; Restricted Fund - $5,121.36; and Liability, Protection & Settlement Fund - $136,059.66.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending March 31, 2018 and April 14, 2018.

Bid Request

Approved to seek bids for a Haas ST-10 Lathe.

Purchase Request

Approved to purchase a Hunter Tire Changer and Tire Balancer in the amount of $15,378.41 from Tri-State Technologies – New Lenox, Illinois.

Request for Proposals

Approved to seek proposals for a Managed Print Services solution.

PRESIDENT’S REPORT

Dr. Corcoran thanked Paula Hallock, Leslie Hofer and their employee recognition planning committee on the excellent job they did of delivering a first-class recognition event on April 13 at Grizzly Jack’s. Everyone had a great time and it was nice having Trustees Jane Goetz, Dr. Amy Boyles, and Jay McCracken attend and participate in the program. Your support of our employees is appreciated. Dr. Corcoran noted that Bob Reese, Rick Serafini, Francie Skoflanc, Paul Leadingham, and Travis McGlaughlin all played a role in helping Dorene Data organize one of the most memorable MIMIC fairs we have offered to the community in 23 years on April 18. Approximately 200 people attended and celebrated the fine work of CAD/engineering, marketing and accounting students.  According to Dorene and Shane Lange, it is nice to see such a big turnout, and especially fun seeing former students and MIMIC program participants return to help others. Dr. Corcoran gave a special thanks as well to Fran Brolley, Donna Swiskoski and Janice Corrigan for hosting an excellent event in partnership with the Foundation Board of Directors on April 30 whereby we honored those who helped us exceed our $500,000 goal for a new scholarship campaign. Dr. Corcoran pointed out that the display recognizing donors is near the main entrance to the left of the Dr. Mary Margaret Weeg Cultural Centre and it looks great. He noted that the four populations of students we zeroed in on are: (1) previous students or first-time enrollees, age 25 or above, pursuing an associate’s degree in a career field; (2) transfer-bound middle-class students eligible for little or no financial aid; (3) HSE or ESL students in bridge to manufacturing or bridge to health care fields; and (4) summer students who attended the previous fall and spring semesters and have exhausted their financial aid. Our message to the community must have been heard because we exceeded our half-million dollar goal by 40 percent. Dr. Corcoran expressed appreciation for the chance to attend the Hispanic Leadership Team end-of-the-year recognition event yesterday. This is an active group of students who are very much involved in IVCC-sponsored events on campus and throughout the community. Dr. Corcoran noted that Sara Escatel, Aseret Loveland and Quintin Overocker deserve all of the credit for the great work they have done with our 17 students. Dr. Corcoran informed that next week is a big one on campus with the adult education recognition event on Tuesday, May 15 at 6 p.m. in the cultural centre, nurse pinning at 11:30 on Saturday the 19^th also in the cultural centre, followed by commencement at 2:30 p.m. in the gym. Dr. Corcoran concluded with congratulations to Mike Phillips who was named a GSA Fellow in recognition of his distinguished contributions to the geosciences by The Geological Society of America on May 5.  Dr. Corcoran noted that Mike will go on to inspire the next generation of geoscientists.

FACULTY APPOINTMENT – DAVID BARNES, ECONOMICS INSTRUCTOR

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the appointment of David Barnes as Economics Instructor effective August 13, 2018 at Step G-1, an annualized salary of $50,730 on the 2017/2018 faculty salary schedule, subject to terms and conditions of the 2018-2019 contract to be negotiated.  Motion passed by voice vote.

APPROVAL OF CERTIFICATE:  LEADERSHIP ELEVATION FRAMEWORK

It was moved by Ms. Stevenson and seconded by Dr. Boyles to approve the Certificate in Leadership Elevation Framework, as presented.  The online certificate will target potential leaders already in the workforce and individuals changing careers.  Motion passed by voice vote.

PRESIDENT’S CONTRACT

It was moved by Mr. Mallery and seconded by Ms. Stevenson to approve a three-year employment contract for President Dr. Jerry Corcoran from July 1, 2018 to June 20, 2021 with a salary increase of 2.0 percent for FY2019, providing for an annual salary of $200,133 as well as benefits and other conditions presented in the contract, a copy of which shall be made a part of the minutes.  Motion passed by voice vote.

VICE PRESIDENTS’ CONTRACTS

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the FY2019 employment contract for Cheryl E. Roelfsema, Vice President for Business Services and Finance, with a 2.0 percent increase for FY2019, resulting in an annualized salary of $133,057 and duties, benefits, and other conditions as outlined in her contract, a copy of which shall be made a part of this motion.  Motion passed by voice vote.

It was moved by Ms. Stevenson and seconded by Dr. Boyles to approve the FY2019 employment contract for Dr. Deborah Anderson, Vice President for Academic Affairs, with a 2.0 percent increase for FY2019, resulting in an annualized salary of $119,561 and duties, benefits, and other conditions as outlined in her contract, a copy of which shall be made a part of this motion.  Motion passed by voice vote. 

Dr. Corcoran noted that it is an honor and privilege to work with Dr. Anderson and Ms. Roelfsema and thanked them both for their tremendous service to the college. 

FACULTY RESIGNATION – DR. PATRICIA PENCE, NURSING INSTRUCTOR

It was moved by Mr. Solon and seconded by Mr. McCracken to accept the resignation of Dr. Patricia Pence, Nursing instructor, effective July 31, 2018.  Motion passed by voice vote.  Dr. Corcoran noted that Dr. Pence has given 18 years of excellent service to the college and we wish her well in her future endeavors.

TENURE RECOMMENDATION – AMBER KNOWLTON, NURSING INSTRUCTOR

It was moved by Dr. Boyles and seconded by Ms. Stevenson to approve the tenure for Amber Knowlton, Nursing Instructor.  Dr. Anderson noted in her comments that in addition to evaluation documents, items of recognition, student course feedback, professional development, community service, and examples of contributions to the institution, Ms. Knowlton’s portfolio included artifacts from her classroom as evidence of her excellent teaching. Nursing Director, Julie Hogue noted in her recommendation that Ms. Knowlton “has proven herself to be a dedicated instructor who exemplifies the Mission, Vision, and Core Values of Illinois Valley Community College.”  Motion passed by voice vote.

BID RESULTS – FULL-SIZED 4 x 4 UTILITY VEHICLE

It was moved by Ms. Stevenson and seconded by Mr. McCracken to accept the bid from Talty Polaris, Inc., Streator, Illinois, as the lowest, most responsible bid for a Full-Sized 4 x 4 Utility Vehicle in the amount of $12,852.98.  It was noted that this purchase will be paid by the Ralph Scriba donation.  Motion passed by voice vote.

PROPOSAL RESULTS – INFORMATION SECURITY AUDIT

It was moved by Mr. Solon and seconded by Dr. Boyles to accept the proposal from Rehmann Robson, LLC for an Information Security Audit in the amount not to exceed $14,500.  Motion passed by voice vote.

INTERGOVERNMENTAL AGREEMENT WITH THE VILLAGE OF TONICA

It was moved by Dr. Boyles and seconded by Ms. Stevenson to approve the intergovernmental agreement with the Village of Tonica, as presented.  Motion passed by voice vote.

INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF OGLESBY

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the intergovernmental agreement with the City of Oglesby, as presented.  Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz congratulated Fran Brolley and his staff on the publication, IVCC Success Stories and noted that the script is wonderful and the photos are eye-catching.  Ms. Goetz informed that she attended the IVCC musical, Disaster, and it is a delightful production.  Ms. Goetz noted that she is very proud to be a member of the IVCC Board of Trustees.

Mr. Solon noted that this is National Nurses Week and we thank members of our Nursing Department for all that they do for our nursing students and the community.

CLOSED SESSION

It was moved by Ms. Stevenson and seconded by Mr. Mallery to convene a closed session at 7:00 p.m. to discuss 1) collective negotiations and 2) closed session minutes.  Motion passed by voice vote.

After a brief break, the Board entered closed session at 7:06 p.m.  On a motion by Mr. Mallery and seconded by Mr. McCracken, the regular meeting resumed at 7:37 p.m.   Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Dr. Boyles and seconded by Ms. Stevenson to approve and retain the Closed Session minutes of the April 12, 2018 Closed Session Meeting.  Motion passed by voice vote.

OTHER

Dr. Corcoran informed that a photo of the Board of Trustees would be taken prior to the start of Commencement on Saturday, May 19.

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:40 p.m.