July 12, 2018 Minutes of Regular Meeting

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
David O. Mallery, Secretary
Amy L. Boyles
Jay K. McCracken
Melissa M. Olivero (entered the meeting at 7:39 p.m.)
Joseph M. Marenda, Student Trustee

Members Absent

Angela M. Stevenson

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Kathy Ross, Controller
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Dr. Boyles and seconded by Mr. McCracken to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Mr. Solon and seconded by Mr. Mallery to approve the consent agenda, as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – June 7, 2018 Audit/Finance Committee Meeting; June 14, 2018 Board Meeting; and June 21, 2018 Closed Session Minutes Committee Meeting.

Approval of Bills - $1,039,544.66

Education Fund - $737,160.61; Operations & Maintenance Fund - $88,199.39; Operations & Maintenance (Restricted Fund) - $75,035.00; Auxiliary Fund - $41,448.82; Restricted Fund - $47,983.82; Audit Fund - $1,000.00; and Liability, Protection & Settlement Fund - $48,717.02.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending June 9, 2018 and June 23, 2018.

Request – Copier Lease Extension

Approved to extend the existing lease with Marco, Inc. for 12 copiers for one year for $20,000.

Purchase Requests

• Authorized the renewal of VMWare Maintenance and Support in the amount of $19,936.50 from CDW for a period of one year.
• Authorized the renewal of Ellucian Colleague Maintenance and Support in the amount of $264,217 from Ellucian Company, L.P. for a period of one year, July 1, 2018 – June 30, 2019.
• Authorized the renewal of the Cisco Maintenance and Support in the amount of $117,245.71 from Burwood Group, Inc. for a period of three years.

PRESIDENT’S REPORT

Dr. Corcoran reported that part-time instructor Steve Swett received the American Red Cross Wesbury Award in honor of his 31 years as a volunteer in the Illinois River Valley and as the volunteer lead in La Salle County. Dr. Corcoran noted that along with being a valued member of our faculty for 25 years, Steve has been the faculty advisor for IVCC’s Red Cross Club for 10 years and has been instrumental in blood drives on campus as well as countless other drives and volunteer initiatives. Steve has always been a go-to-guy if you want to get something done. Dr. Corcoran extended congratulations to Steve on his well-deserved recognition. Dr. Corcoran informed that this year’s pinning ceremony for graduates of our excellent licensed practical nurse program will take place on Monday, July 23 at 5 p.m. in the gymnasium. Julie Hogue has advised us that we have 13 LPN graduates this year. Dr. Corcoran noted that unfortunately, he would not be able to attend the event, however, Dr. Anderson will handle the welcome and introduction of board members in his absence.  Dr. Corcoran requested that board members advise his coworker Judy Day if they will be in attendance. Dr. Corcoran reported that next year’s ADN pinning and commencement events will be held on May 18, 2019 with a few changes to our past practice: the pinning ceremony will be held at 11:00 a.m. and commencement will follow at 1:30 p.m.; thus, the pinning will be held 30 minutes earlier and commencement one hour earlier. Dr. Corcoran extended thanks to Fran Brolley as we just received word yesterday that our commencement speaker will be Circuit Court Judge Joseph Hettel. We all know that he will do a great job. Dr. Corcoran informed that Mike Monaghan, executive director of the ICCTA, called recently to let him know that since Senator Sue Rezin was unable to attend the trustees association’s awards banquet in Springfield on June 1, it is customary for the awardee to be given another option for receiving the award and, thankfully, Senator Rezin has asked that it be presented to her some day on IVCC’s campus. Dr. Corcoran noted that therefore Mike, Judy Day and he thought it might be nice to do so during one of our regularly scheduled board meetings as a campus update on either September 13 or October 11.  Dr. Corcoran informed that he checked with Senator Rezin’s staff and both dates work just fine for her so he would appreciate knowing if one date works better than the other for our board. Dr. Corcoran noted that last month he included in his report a reference to the discussions that have been underway with two groups who have an interest in partnering with the college on some exciting initiatives and he, therefore, provided updates. Dr. Corcoran reported that first, if the committee that has been formed to study the possibility of combining the LaSalle, Peru and Oglesby police forces into one entity decides to recommend doing so, he hopes that they will continue giving serious consideration to the new facility being housed on IVCC’s beautiful campus. Dr. Corcoran informed that he was asked a few days ago about this matter and his response was the same as it was three years ago when looking at a possible site for the combined emergency call center, and three weeks ago when he attended an evening forum where community members were encouraged to share their thoughts with the committee and the community. Dr. Corcoran noted that when you take into account our 8,300 students, 400 employees and 20,000+ visitors to the campus every year, having the college partner with the local law enforcement officials on such a venture makes great sense. Doing so would also be in-step with our three new strategic goals and six key performance indicators. Dr. Corcoran reported that Dean Ron Groleau and he had terrific discussion with Kevin Hermes, our new criminal justice instructor and program coordinator, about this topic yesterday morning and he is excited because of the good things that could come about not only for our 500 criminal justice students, but also for the many employees involved in this undertaking by offering high quality credit and noncredit coursework—which could involve our working closely with the Illinois Valley Crime Prevention Commission.  Dr. Corcoran noted that he has nothing but the highest regard for the leadership of the three cities involved in this project and he will support whatever decision is made, however, if the LPO group decides to share resources with IVCC, the community will be well served and we will have one of the safest community college campuses in the nation. Dr. Corcoran informed that he does not know how this will all turn out but the administration’s plan is to place the “barn project” on hold until a decision is made. Dr. Corcoran reported that we continue to engage in productive discussions regarding our involvement with Foreign Service (China) Group LTD and our goal is to roll out a plan in the fall semester that we think could impact enrollments and be a great experience for our visiting students and scholars, as well as our faculty and staff.  Dr. Corcoran informed that he was pleased to see the article that appeared in the local newspapers recently regarding Streator High School Superintendent Matt Seaton’s excitement about working with the same entity for programs to begin in Fiscal Year 2019, which matches our timeline perfectly. Dr. Corcoran noted that the future on this project looks bright for all of us.

COMMITTEE REPORTS

Mr. Solon reported that the Audit/Finance Committee minutes are included in the Board book and summarizes the June 7^th meeting well on the tentative budget and dual credit reports.    

Mr. McCracken noted that the Closed Session Committee minutes from the June 21^st meeting are in the Board book and a recommendation from the Committee is included as an action agenda item.

FY2019 TENTATIVE BUDGET

It was moved by Mr. Solon and seconded by Mr. McCracken to adopt the Resolution approving the FY2019 Tentative Budget and authorize publication of the Notice of Public Hearing, as presented. Motion passed by voice vote. 

BID RESULTS – BUILDING E AHU/CHILLER REPLACEMENT

It was moved by Mr. Mallery and seconded by Dr. Boyles to approve the base bid from Dodson Plumbing, Heating & AC, of Pontiac, Illinois in the amount of $1,098,000 for the Building E AHU/Chiller Replacement.  Motion passed by voice vote.

CHANGE ORDERS – CAMPUS-WIDE SECURITY UPGRADES

It was moved by Mr. Solon and seconded by Dr. Boyles to approve the change orders for a total increase of $13,370 for the Campus-Wide Security Upgrade PHS project, as presented. Motion passed by voice vote.

SEMI-ANNUAL REVIEW OF CLOSED SESSION MINUTES

It was moved by Mr. McCracken and seconded by Dr. Boyles to approve the release of the closed session minutes from February 9, 2017 – Board of Trustee Notice of Resignation. Motion passed by voice vote.

STUDENT ATHLETIC AND CASTRATROPHIC STUDENT ATHLETIC INSURANCE RENEWALS

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the renewal from Guarantee Trust Life for the student athletic insurance coverage with 1^st Agency at $33,687 and the renewal from Axis Insurance for the student athletic catastrophic insurance coverage with Ramza Insurance Group at $3,251.  Motion passed by voice vote. 

TRUSTEE COMMENT

Mr. McCracken reported that the Hall College Start program was officially approved by the high school board.  The program will allow Hall students to potentially earn an associate’s degree from IVCC while attending high school.  Dr. Corcoran and Board members extended congratulations to Mr. McCracken for his excellent work at Hall High School as the interim superintendent. 

Ms. Goetz expressed thanks to Judy Day for updating the college’s organizational charts and making them available on the Board website.  Ms. Goetz reminded of the 21^st Century Scholars Society event sponsored by the Foundation coming in August.   

CLOSED SESSION

It was moved by Mr. Solon and seconded by Dr. Boyles to convene a closed session at  6:55 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body; 2) collective negotiations and 3) closed session minutes.  Motion passed by voice vote.

After a brief break, the Board entered closed session at 7:00 p.m.  On a motion by Mr. Solon and seconded by Mr. McCracken, the regular meeting resumed at 7:43 p.m.   Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Ms. Olivero  and seconded by Dr. Boyles  to approve and retain the closed session minutes of the June 14, 2018 Closed Session Board Meeting and the June 21, 2018 closed session minutes of the Closed Session Minutes Committee.  Motion passed by voice vote.

OTHER

Ms. Goetz noted that she is looking forward to her new role as chair of the ICCTA Northwest Region for the next two years.

All Board members present reported that they will be available for the visit by Senator Rezin on September 13 or October 11 with the exception of Mr. Mallery who will not be able to attend in October.  Board members not in attendance will be polled regarding their availability for the two dates.

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:45 p.m.