August 16, 2018 Minutes of Regular Meeting

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
David O. Mallery, Secretary
Amy L. Boyles
Melissa M. Olivero
Angela M. Stevenson
Joseph M. Marenda, Student Trustee

Members Absent

Jay K. McCracken

Members Telephonically Present

Others PhysicallyPresent

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Bonnie Campbell, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Leslie Hofer, Director of Human Resources
Kathy Ross, Controller
Walt Zukowski, Attorney

PUBLIC HEARING

This being the time and place published for a Public Hearing regarding the FY2019 budget, Board Chair, Jane Goetz, called for questions and/or comments from the audience.  Since there were no questions and/or comments, Ms. Goetz called for a motion to close the Public Hearing.  It was moved by Mr. Mallery and seconded by Ms. Stevenson to close the Public Hearing.  Motion passed by voice vote.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Ms. Olivero to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Dr. Boyles and seconded by Mr. Solon to approve the consent agenda, as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – July 12, 2018 Board Meeting and August 6, 2018 Special Board Meeting.

Approval of Bills - $1,865,197.12

Education Fund - $1,291.502.57; Operations & Maintenance Fund - $53,852.23; Operations & Maintenance (Restricted Fund) - $371,311.23; Auxiliary Fund - $61,527.15; Restricted Fund - $15,678.71; Audit Fund - $1,500.00; Liability, Protection & Settlement Fund - $63,942.05; and Grants, Loans & Scholarships - $5,883.18.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending July 7, 2018 and July 21, 2018.

Purchase Requests

• Approved to purchase OSHA safety training classes from 2B Safe, Inc. in an estimated amount of $25,000; supervisor and leadership development training classes from Riffle, Inc., in an estimated amount of $20,000; and IT and Business Solutions Training from Omnikron in the estimated amount of $200,000 for Fiscal Year 2019.
• Authorized the renewal of various annual maintenance/support services and renewals from companies: Microsoft Campus Agreement in the amount of $25,454.47 from CDW-G; 200 Mb Internet Egress in the amount of $18,000 from Illinois Dept. of Innovation & Technology; iFiber yearly maintenance fee of $14,400 from iFiber; Omni Website SMS software licensing in the amount of $14,000 from Omni Update; and custom Colleague programming not to exceed $25,000 from Toad Code.
• Authorized the purchase of Nebraska Book Company software maintenance and support for FY2019 in the amount of $15,012.
• Authorized the payment of FY2019 annual dues to the ICCTA in the amount of $11,550.

PRESIDENT’S REPORT

Dr. Corcoran reported that all of the in-services and other activities leading up to yesterday’s first day of classes went very well because of the planning and oversight of our great staff. He noted that Tuesday’s new student convocation was especially noteworthy because of the lineup of outstanding speakers including Stephen A Charry award winner Amanda Cook Fesperman, SGA leaders Joseph Marenda and Xavier Braboy, and distinguished alumnus Dr. Caitlin Rinker. Dr. Corcoran added that feedback from everyone in attendance was thumbs up across the board. Having so many key events to the kickoff of the new academic year in the Dr. Mary Margaret Weeg Cultural Centre after the extraordinary upgrades that have been made to the facility was especially gratifying. Dr. Corcoran noted that the Centre is nothing short of beautiful. He added that Cheryl Roelfsema, Scott Curley, architects Dominick Demonica and Brett Loehmann, and the Vanguard team led by Matt Balagna and Daric Rademacher should be commended for a job very well done. Dr. Corcoran requested that the Board members consider marking their calendars for a special event to be held on Monday, October 15 at noon when we will be recognizing Durley and Hazel Marie Boyle’s generous bequest of approximately $630,000 to the IVCC Foundation for Cultural Centre enhancements. Specifically, the Boyle bequest was used for new lighting, seating, wall coverings, and ADA-accessibility upgrades. Dr. Corcoran noted that when all of that is added to the other improvements we made over the last few years, like the new sound system, we now have one of the premier venues for musical and theatrical performances in our eight-county district. He added that although we fully realize that noon on a weekday will prevent some folks from attending, our goal is to encourage as many students, faculty and staff as possible to join in the celebration and shine a light of awareness on what we now have to offer. Dr. Corcoran informed that our plan is to live video-stream the event so even though some folks might not be physically present, they still might be able to join us and be recognized for playing an important role in helping us carry out the wishes of Durley and Hazel Marie Boyle and Dr. Mary Margaret Weeg in elevating the stature of our Fine Arts program and facilities. Dr. Corcoran reported that DeMilio’s Italian Deli, our new food service provider, is getting quite a workout (baptism by fire) early in the new academic year and everything’s just fine. He noted that clearly, Chris and Amanda Luke and their staff are up to the task and doing a fine job. Dr. Corcoran informed that the Continuing Education Center shared their love of learning with approximately 300 area youth between the ages of 7 and 14 years as they attended STEAM-related camps during the months of June, July and August. The weeklong Summer Ed’Venture camp attracted 88 students and 18 additional camps, ranging from one to four days attracted 207 students. Dr. Corcoran congratulated the Continuing Education staff of Kim Koehler, Jennifer Sowers, Cathy Buck, Bonnie Jasiek, Jessica Beem and Jessica Krohn on a job well done.

FY2019 BUDGET – RESOLUTION TO ADOPT THE BUDGET

It was moved by Ms. Olivero and seconded by Ms. Stevenson to Adopt the Resolution approving the FY2019 Budget, as presented.

Student Advisory Vote: – “Aye.” – Mr. Marenda.  Roll Call Vote: “Ayes” – Mr. Mallery, Dr. Boyles, Mr. Solon, Ms. Stevenson, Ms. Olivero and Ms. Goetz.  “Nay” – none.  Motion carried.

DRAINAGE IMPROVEMENTS 2018

It was moved by Dr. Boyles and seconded by Mr. Solon to accept the base bids and Alternate A from Universal Asphalt & Excavating, LaSalle, Illinois in the amount of $51,205 for the North Drive and South Gym projects and Illinois Valley Excavating, Peru, Illinois in the amount of $9,136 for the South Track project.  Motion passed by voice vote.  Dr. Corcoran introduced Mr. Mike Perry from Chamlin & Associates, Inc. and thanked him for his presence at the meeting.  Chamlin & Associates, Inc. tabulated and reviewed the bids for the drainage improvements and submitted a letter of recommendation that served as an attachment to the action item information.

INSURANCE RENEWAL

It was moved by Ms. Stevenson and seconded by Mr. Solon to accept the proposal submitted by Corkill Insurance Agency with Wright Specialty Insurance for property/casualty insurance with a premium of $108,712 and Erie Insurance for workers’ compensation insurance with a premium of $116,283.  Motion passed by voice vote.

PRINT MANAGEMENT

It was moved by Dr. Boyles and seconded by Ms. Stevenson to authorize the administration to enter into a Managed Print Services contract for three years with COTG for the amount of $.0075 per page of black and white and $.09 per page of color prints, for an approximate annual cost of $20,610.  Motion passed by voice vote.

ENROLLMENT DRIVER MARKETING MAGAZINE

It was moved by Ms. Olivero and seconded by Ms. Stevenson to authorize seeking proposals to design, print and mail one or two issues of the Enrollment Driver magazine at an estimated cost of $10,660 for one issue or $21,320 for two issues.  Motion passed by voice vote.

BOARD TRAVEL

It was moved by Ms. Stevenson and seconded by Mr. Solon to approve reimbursement of expenses in the amount of $231.73 incurred by Ms. Goetz for attending an ICCTA Executive Committee Retreat on August 3 and 4, 2018.

Student Advisory Vote – “Aye.” – Mr. Marenda.  Roll Call Vote: “Ayes” – Mr. Mallery, Dr. Boyles, Mr. Solon, Ms. Stevenson, and Ms. Olivero.  “Nay’ – none.  “Abstain” – Ms. Goetz.  Motion carried.

INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF OTTAWA

It was moved by Ms. Stevenson and seconded by Mr. Marenda to approve the intergovernmental agreement with the City of Ottawa for the Ottawa Route 71 TIF, as presented.  Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz noted that Senator Rezin will visit IVCC at the October 11^th Board meeting rather than the meeting in September as originally planned.

CLOSED SESSION

It was moved by Ms. Stevenson and seconded by Ms. Olivero to convene a closed session at 6:43 p.m. to discuss 1) collective negotiations; 2) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body; and 3) closed session minutes.  Motion passed by voice vote.

After a brief break, the Board entered closed session at 6:45 p.m.  On a motion by Ms. Stevenson and seconded by Mr. Solon, the regular meeting resumed at 7:44 p.m.   Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve and retain the closed session minutes of the July 12, 2018 Closed Session Board Meeting and the August 6, 2018 closed session minutes of the Special Board meeting.  Motion passed by voice vote.

OTHER

There were no additional items.

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:45 p.m.