December 2002 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, December 18, 2002 in the Fireplace Lounge at Illinois Valley Community College.

Members Present

William H. Franklin, Jr., Chairperson
Deborah L. Sweeden, Vice-Chairperson
Thomas A. Shea, Secretary
Harry R. Debo
Jimmie D. Lansford
Kristine A. Paul
H. Todd Phalen
Rebekah Peterson, Student Trustee

Members Absent

Others Present

Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Frank Papke, Vice President for Business Services & Finance
Walter J. Zukowski, Attorney

AMEND AGENDA

It was moved by Mrs. Paul and seconded by Mr. Debo to amend the agenda to add agenda items, "Appearance before the Board and Closed Session" after agenda item no. 6.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

CONSENT AGENDA

It was moved by Mr. Lansford and seconded by Mr. Shea that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the November 12 and 20, 2002 Board Meetings and the Approval of Bills in the Education Fund - $259,712.72; Operation and Maintenance Fund - $67,998.53; Operation & Maintenance Fund (Restricted) - $93,600.10; Auxiliary Fund- $84,573.42; Restricted Fund - $235,093.47; Liability, Protection & Settlement Fund - $12,243.71 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

PRESIDENT’S REPORT

Dr. Goodnow was pleased to announce that IVCC has been accepted in the Academic Quality Improvement Program (AQIP) project. AQIP will change the way IVCC is accredited, allowing the college to work on continuous quality improvement over a period of seven years. Attendance at a strategic forum for AQIP requires participation by a member of the Board of Trustees. Bill Franklin has agreed to attend. IVCC must indicate their first and second choice of attendance for the sessions. The first choice is March 19-22 and the second choice is May 21-24. Both sessions fall at the time of the monthly Board meeting. It was the consensus of the Board to change either the March Board meeting to Tuesday, March 18 or the May Board meeting to Tuesday, May 20 after the college receives a response from AQIP as to which session they must attend.

Dr. Goodnow reported that Robert Abele, philosophy instructor, has received a scholarship from the Illinois Council of Humanities. As part of the scholarship, he will present to other colleges and groups the work he is doing on the philosophy of John Locke, human rights and the U.S. Constitution. In addition, he will present on the philosophy of myth and symbol in religious experience.

Spring enrollment is up 10%. The College has implemented some cost saving measures due to the anticipated budget cuts from the State.

• Setting a minimum class size of 12 students for on-campus day classes and a minimum of 10 students for night and on-line classes.
• Adjusting the thermostat two degrees in both heating and cooling, shutting down the boilers in buildings A and E this summer, and lighting shutdowns on sunny days.
• Reducing travel for faculty/staff/administration.
• Eliminating 8-10 fax lines.
• Reducing the Athletics Spring Schedule by 20%.

CLOSED SESSION

It was moved by Mrs. Sweeden and seconded by Mr. Debo to convene a closed session to discuss (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

On a motion by Mr. Debo, seconded by Mr. Phalen, and carried unanimously, the regular meeting resumed at 7:28 p.m.

APPEARANCE BEFORE THE BOARD

Pat Pearson, Dental Assisting instructor and coordinator, members of the Illinois Valley Dental Society, and Steve Charry, president of the IVCC faculty union were present and had asked to appear before the Board regarding the discontinuation of the Dental Assisting program. Bill Franklin, Board chair, read the Board policy regarding appearance before the Board. Pat Pearson addressed the Board on her concerns on the discontinuation of the Dental Assisting Program. She was disheartened that the Board was considering the discontinuation of academic programs while non-academic programs remain intact. She made suggestions on increasing revenue and expressed a concern about the currently enrolled students in the Dental Assisting program. She proposed that the Dental Assisting Program be continued for one more academic year, during which the ideas she proposed might be investigated utilizing a task force composed of Board members, administrators, program faculty, and dental professionals.

Dr. Mark Henry, president of the Illinois Valley Dental Society, expressed the concerns of the local dentists to keep the program from closing. Dr. Steve Ludford praised the Dental Assisting program and the asset of trained graduates. Other dentists who spoke on behalf of the program were Dr. Shawn Sydlowski and Dr. Edward Monroe.

CLOSED SESSION

It was moved by Mr. Debo and seconded by Mrs. Sweeden to convene a closed session to discuss (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

On a motion by Mr. Lansford, seconded by Mr. Shea, and carried unanimously, the regular meeting resumed at 8:20 p.m.

FACULTY REDUCTION IN FORCE

It was moved by Mr. Debo and seconded by Mr. Lansford to authorize the College to honorably discharge Mr. John Biggs’ position as a full-time instructor in the Electronics Technology Program effective the end of the 2002-03 academic year.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

FACULTY REDUCTION IN FORCE AND PROGRAM DISCONTINUATION

It was moved by Mr. Debo and seconded by Mr. Shea to table the recommendation to authorize the College to discontinue the Dental Assisting Certificate Program and honorably discharge Ms. Pat Pearson’s position as a full-time instructor in the Dental Assisting Program effective the end of the 2002-03 academic year until the January meeting. Mr. Debo stated that the students mean everything to the Board and their future is always on their mind. He asked the Dental Society to investigate the issues Pat Pearson has brought forward and the College will do the same.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

2002 TAX LEVY

It was moved by Mrs. Paul and seconded by Mrs. Sweeden to approve the Tax Levy Resolution as presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Phalen and seconded by Mr. Lansford to approve the Certificate of Tax Levy as presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mrs. Paul and seconded by Mr. Lansford to approve the Notice of Intent to Increase Tax Levy as presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

PROPERTY TAX EXEMPTION

It was moved by Mr. Debo and seconded by Mr. Shea to approve the consent for the application submitted to the Illinois Department of Revenue for property tax exemption by the Bunker Hill Church of God located in Buda, Bureau County, Illinois.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

COLLEGE CALENDARS

It was moved by Mr. Shea and seconded by Mrs. Paul to approve the college calendars for the academic year 2003-2004 and 2004-2005 as presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

EARLY ENTRY COLLEGE (E2C) PROGRAM

It was moved by Mr. Lansford and seconded by Mr. Phalen to approve the E2C (Earl Entry College) agreement between the Illinois Valley Community College Board and the Board of Education of Streator Township High School as presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

CAMPUS UPDATES

Jerry Corcoran, Director of Human Resources, presented a report on the funding challenges faced by Project NOA. Meals are delivered to over 1500 seniors a year or 158,000 meals per year by NOA’s 47 employees and more than 300 volunteers. NOA encourages a donation of $2.25 for each meal, but the average in several delivery areas is far below that amount. NOA is 50% grant funded by the Western Illinois Area Agency on Aging and the remainder consists of donations, contracts and the Illinois Valley Senior Center Foundation. If the funding does not increase, it may be necessary to reduce the geographic area for hot home-delivered meals, to close some of the meal sites, or to explore partnerships with other agencies.

Dorene Perez, Computer Aided Design instructor, gave a demonstration of rapid prototyping with a 3D printer. The machine is used in industry as a prototyping machine, where engineers can design parts and analyze them before production without the expense of building a prototype. This machine is used to train IVCC students for industry.

CLOSED SESSION

It was moved by Mr. Shea and seconded by Mr. Debo to convene a closed session to discuss (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, and Mr. Franklin. "Nays" – None, motion carried.

On a motion by Mr. Phalen, seconded by Ms. Peterson, and carried unanimously, the regular meeting resumed at 11:00 p.m.

ADJOURNMENT

It was moved by Mrs. Paul, seconded by Mrs. Sweeden, and carried unanimously to adjourn the meeting at 11:01 p.m.