November 8, 2018 Board Agenda

Thursday, November 8, 2018 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Campus Update – IVCC Employee Demographics (Leslie Hofer)

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – October 11, 2018 Board Meeting (Pages 1-6)

7.2 Approval of Bills - $1,368,195.31

7.2.1 Education Fund - $951,346.52

7.2.2 Operations & Maintenance Fund - $96,844.98

7.2.3 Operations & Maintenance (Restricted Fund) - $109,487.60

7.2.4 Auxiliary Fund - $138,712.40

7.2.5 Restricted Fund - $14,416.15

7.2.6 Audit Fund - $23,500.00

7.2.7 Liability, Protection & Settlement Fund - $33,887.66

7.3 Treasurer’s Report (Pages 7-24)

7.3.1 Financial Highlights (Pages 8-9)

7.3.2 Balance Sheet (Pages 10-11)

7.3.3 Summary of FY19 Budget by Fund (Page 12)

7.3.4 Budget to Actual Comparison (Pages 13-19)

7.3.5 Budget to Actual by Budget Officers (Page 20)

7.3.6 Statement of Cash Flows (Page 21)

7.3.7 Investment Status Report (Pages 22-23)

7.3.8 Disbursements - $5,000 or more (Page 24)

7.4 Personnel – Stipends for Pay Periods Ending September 29, 2018 and October 13, 2018 & Part-time Faculty and Staff Appointments October 2018 (Pages 25-34)

7.5 Request for Bid – Tractor (Page 35)

8. President’s Report

9. 2018 Tentative Tax Levy (Pages 36-38)

10. Intergovernmental Agreement with the City of Mendota (Pages 39-50)

11. Intergovernmental Agreement with the City of Oglesby (Pages 51-53)

12. PHS Project (Pages 54-61)

13. Bid Results – Nursing Simulator (Page 62)

14. Items for Information (Pages 63-82)

14.1 Travel Administrative Procedures (Pages 63-66)

14.2 Change Order Campus Security (Pages 67-69)

14.3 Change Order Building D-HVAC (Pages 70-76)

14.4 Response to Leave of Absence Request – Jon S. Mercer (Page 77)

14.5 CDB Project – Agriculture Equipment Storage Building (Page 78)

14.6 Staff Resignation – Mike Skoflanc, Part-time Fitness Center Instructor (Page 79)

14.7 Tree Campus USA Recognition 2017, Arbor Day Foundation (Pages 80-81)

14.8 Tenure Recognition – Dr. Andrew Seeger, World Language Instructor (Page 82)

15. Trustee Comment

16. Closed Session – 1) collective negotiations; 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; and 3) closed session minutes

17. Approval of Closed Session Minutes

18. Other

19. Adjournment