January 11, 2018 Board Agenda

Thursday, January 11, 2018 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes – December 14, 2017 Board Meeting (Pages 1-6)

6.2 Approval of Bills - $1,200,121.73

6.2.1 Education Fund - $784,138.78

6.2.2 Operations & Maintenance Fund - $111,986.24

6.2.3 Operations & Maintenance (Restricted Fund) - $40,230.00

6.2.4 Auxiliary Fund - $212,321.01

6.2.5 Restricted Fund - $32,058.78

6.2.6 Liability, Protection & Settlement Fund - $19,386.92

6.3 Treasurer’s Report (Pages 7 - 24)

6.3.1 Financial Highlights (Pages 8 -9)

6.3.2 Balance Sheet (Pages 10 - 11)

6.3.3 Summary of FY18 Budget by Fund (Page 12)

6.3.4 Budget to Actual Comparison (Pages 13 -19)

6.3.5 Budget to Actual By Budget Officers (Page 20)

6.3.6 Statement of Cash Flows (Page 21)

6.3.7 Investment Status Report (Pages 22 - 23)

6.3.8 Disbursements - $5,000 or more (Page 24)

6.4 Personnel - Stipends for Pay Periods Ending December 9, 2017 and December 23, 2017 (Pages 25 - 27)

7. President’s Reports

8. Committee Reports

9. Purchase Request – Colleague Student Planning Module (Page 28)

10. Board Polices (Second Reading) (Pages 29 - 42)

10.1 3.1 – Classification of Employees (Page 30)

10.2 3.19 – Hiring Process: Administrators and Support Staff (Pages 31 - 34)

10.3 Alternative Credit (Pages 35 - 39)

10.4 Illinois Articulation Initiative (Pages 40 - 41)

10.5 Use of Unmanned Aerial Vehicles (UAVs) or Drones (Page 42)

11. Items for Information (Pages 43 - 58)

11.1 Staff Appointment – Amy Woods, Financial Aid Advisor (Page 43)

11.2 Fraud, Waste and Abuse – Board Policy 3.33 (Page 44 – 45)

11.3 Moving Expense Reimbursement for Faculty and Administrators – Board Policy 3.23 (Page 46)

11.4 Sexual Harassment – Board Policy 6.13 (Page 47 - 57)

11.5 YOU@IVCC (Page 58)

12. Trustee Comment

13. Closed Session – 1) litigation; 2) collective negotiations; 3) closed session minutes

14. Approval of Closed Session Minutes

15. Other

16. Adjournment