June 9, 2016 Board Agenda

Thursday, June 9, 2016 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Recognition – Softball and Tennis Players

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – May 12, 2016 Board Meeting (Pages 1-5)

7.2 Approval of Bills - $883,763.05

7.2.1 Education Fund - $614,419.88

7.2.2 Operations & Maintenance Fund - $86,285.00

7.2.3 Operations & Maintenance (Restricted Fund) - $1,670.40

7.2.4 Auxiliary Fund - $71,538.45

7.2.5 Restricted Fund - $4,135.03

7.2.6 Liability, Protection & Settlement Fund - $105,714.29

7.3 Treasurer’s Report (Pages 6-23)

7.3.1 Financial Highlights (Pages 7-8)

7.3.2 Balance Sheet (Pages 9-10)

7.3.3 Summary of FY16 Budget by Fund (Page 11)

7.3.4 Budget to Actual Comparison (Pages 12-18)

7.3.5 Budget to Actual By Budget Officers (Page 19)

7.3.6 Statement of Cash Flows (Page 20)

7.3.7 Investment Status Report (Pages 21-22)

7.3.8 Disbursements - $5,000 or more (Page 23)

7.4 Personnel - Stipends for Pay Periods Ending April 30, 2016 and May 14, 2016 (Pages 24-27)

7.5 Purchase Request – Fuel for Truck Driver Training Program (Page 28)

7.6 Purchase Request – Continuing Education Training Classes for Companies (Page 29)

7.7 Purchase Request – Radio, Billboard, and Television Advertising Contracts (Page 30)

7.8 Prevailing Wage Resolution (Pages 31-33)

8. President’s Report

9. Committee Reports

10. Faculty Appointment – Heather A. Knoblauch, Nursing Instructor (Pages 34-35)

11. Staff Retirement – Harold Barnes, Director of Information and Technology Services (Pages 36-37)

12. President’s Contract - Approve a three-year employment contract for President Dr. Jerry Corcoran from July 1, 2016 to June 30, 2019 with a salary increase of 2.5 percent for FY2017, providing for an annual salary of $192,361.75 as well as benefits and other conditions presented in the contract. (https://www.ivcc.edu/board.aspx?id=28906) (Page 38)

13. Vice Presidents’ Contracts (Page 39)

13.1 Approve the FY2017 employment contract for Cheryl E. Roelfsema, Vice President for Business Services and Finance, with a 2.0 percent increase for FY2017, resulting in an annualized salary of $127,890 and duties, benefits, and other conditions as outlined in her contract. (https://www.ivcc.edu/board.aspx?id=28906)

13.2 Approve the FY2017 employment contract for Dr. Deborah Anderson, Vice President for Academic Affairs, with a 2.0 percent increase for FY2017, resulting in an annualized salary of $115,005 and duties, benefits, and other conditions as outlined in her contract. (https://www.ivcc.edu/board.aspx?id=28906)

14. Compensation for FY2017 – Employees not Affected by a Negotiated Labor Agreement (Page 40)

15. Increase in Part-time Faculty Pay Scale (Page 41)

16. Authorization to Continue Payment for Standard Operating Expenditures (Page 42)

17. Transfer of Funds (Page 43)

18. Proposal Request – IT Security Services (Page 44)

19. Proposal Request – Wireless Duress Button System (Page 45)

20. Purchase Request – Computer Upgrades for Classrooms E214 and E216 (Page 46)

21. Purchase Request – Furniture for Classroom A209 (Page 47)

22. Purchase Request –Weld Coupon Station (Page 48)

23. Bid Request – Hunter Alignment System (Page 49)

24. Academic Calendars for Fall 2017, Spring 2018, Summer 2018, Fall 2018, Spring 2019, Summer 2019 (Pages 50-58)

25. Marketing Consultant Collaterals (Pages 59-64)

26. Change Order #1 – PHS Project: Lecture Hall (D225) Renovation – Luse Companies (Page 65)

27. Food Vending Machine Services (Page 66)

28. Items for Information (Pages 67-70)

28.1 Staff Resignation – Steven McConville, Truck Driver Training Instructor, (part-time) (Page 67)

28.2 Notification to Illinois Community College Board – FY2018 RAMP (Page 68)

28.3 Change Order #1 – PHS Project: Lecture Hall (D225) Renovation (Page 69)

28.4 Spring 2016 Graduation (Page 70)

29. Trustee Comment

30. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) litigation; 3) collective negotiations; and 4) closed session minutes.

31. Approval of Closed Session Minutes

32. Other

33. Adjournment