October 18, 2011 Board of Trustees Meeting

Tuesday, October 18, 2011 – 6:30 p.m. – Board Room (C307)

1. Public Hearing – Concerning the Intent of the College to Sell Funding Bonds

2. Call to Order

3. Pledge of Allegiance

4. Roll Call

5. Approval of Agenda

6. Public Comment

7. Campus Update – Student Government Association Activities (Brad Cockrel)

8. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

8.1 Approval of Minutes – September 12, 2011 Facilities Committee Meeting and September 20, 2011 Board Meeting (Pages 1-13)

8.2 Approval of Bills - $2,373,419.51

8.2.1 Education Fund - $1,105,848.74

8.2.2 Operations & Maintenance Fund - $288,355.40

8.2.3 Operations & Maintenance (Restricted Fund) - $156,046.35

8.2.4 Auxiliary Fund - $368,721.57

8.2.5 Restricted Fund - $89,863.58

8.2.6 Audit Fund - $16,000.00

8.2.7 Liability, Protection & Settlement Fund - $348,583.87

8.3 Treasurer’s Report (Pages 14-33)

8.3.1 Financial Highlights (Pages 15-16)

8.3.2 Balance Sheet (Pages 17-18)

8.3.3 Summary of FY12 Budget by Fund (Page 19)

8.3.4 Budget to Actual Comparison (Pages 20-27)

8.3.5 Budget to Actual by Budget Officers (Page 28)

8.3.6 Statement of Cash Flows (Page 29)

8.3.7 Investment Status Report (Pages 30-31)

8.3.8 Check Register - $5,000 or more (Pages 32-33)

8.4 Personnel - Stipends for Pay Periods Ending September 10, 2011 and September 24, 2011 (Pages 34-44)

8.5 Bid Results – Replace Aluminum Feeder Wire and Branch Panels at Buildings D & E (Pages 45-47)

8.6 Purchase Requests (Pages 48-58)

8.6.1 Printers (Pages 48-49)

8.6.2 Lab-Volt Nacelle Trainer and Electric Hub Trainer (Pages 50-52)

8.6.3 Power Generation and Power Distribution Training Equipment (Pages 53-58)

9. President’s Report

10. Committee Reports

11. Tenure Recommendations (Pages 59-64)

11.1 Mark Brown (Pages 59-61)

11.2 Abhijeet Bhattacharya (Pages 62-64)

12. Bond Counsel and Investment Banker Engagement Letters (Chapman & Cutler LLP and First Midstate Inc.) (Pages 65-77)

13. Preparation of Tax Levy 2011 (Pages 78-79)

14. PHS Project – Ceiling/Lighting Replacement (Pages 80-87)

15. Termination of Contract - Ace Learning Ladder (Pages 88-91)

16. New Position Request – Ottawa Center Coordinator (Pages 92-95)

17. Public Services Librarian Position (Pages 96-99)

18. Letter of Agreement – Office Hours for Laboratory Instructors (Pages 100-101)

19. Bid Request – Building B Fireplace Lounge Deck Repairs (Pages 102-111)

20. Items for Information (Pages 112-124)

20.1 Staff Appointment – Sarah Glascock, Assessment Center Coordinator (Page 112)

20.2 Staff Retirement – Jan Vogelgesang, Library Technical Assistant, Circulation Coordinator (Page 113)

20.3 Part-time Faculty Retirement – Mary Schallhorn (Page 114)

20.4 FY2011 Comprehensive Annual Financial Report (Page 115)

20.5 Student Activities Budget – 2011-2012 (Pages 116-117)

20.6 Illinois Green Economy Network Grant (Pages 118-120)

20.7 National Association for the Education of Young Children (Pages 121-122)

20.8 Ottawa Center Survey (Pages 123-124)

21. Trustee Comment

22. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; and 3) closed session minutes.

23. Closed Session Minutes

24. Other

25. Adjournment