April 11, 2019 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, April 11, 2019 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
Jane E. Goetz, Chair

Everett J. Solon, Vice Chair
David O. Mallery, Secretary

Amy L. Boyles

Jay K. McCracken

Melissa M. Olivero

Joseph M. Marenda, Student Trustee (2018-2019)

Matthew H. Klein, Student Trustee (2019-2020)


Members Absent:
Angela M. Stevenson     


Members Telephonically Present:  


Others Physically Present:
Jerry Corcoran, President

Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs

Mark Grzybowski, Vice President for Student Services

Lauri Carey, Instructor

Walt Zukowski, Attorney           



It was moved by Mr. Solon and seconded by Mr. McCracken to approve the amended agenda, as presented. Motion passed by voice vote.






Ms. Goetz read a resolution and presented it to Joseph Marenda along with a gift on behalf of the Board of Trustees to express sincere appreciation that he has given generously of his time, energy, and talents in his responsibilities as Student Trustee to the College. Mr. Marenda noted that he learned so much during the past year as Student Trustee and thanked the Board for the valuable experience.


Ms. Goetz welcomed Matthew Klein, Student Trustee for 2019-2020, to the Board.


It was moved by Mr. Solon and seconded by Dr. Boyles to approve the consent agenda, as presented. Motion passed by voice vote.


The following items were approved in the consent agenda:


Approval of Minutes – March 14, 2019 Board Meeting.


Approval of Bills - $1,170,727.09

Education Fund - $774,409.66; Operations & Maintenance Fund - $124,436.53; Operations & Maintenance (Restricted Fund) - $123,902.86; Auxiliary Fund - $84,242.84; Restricted Fund - $6,239.25; and Liability, Protection & Settlement Fund - $57,495.95.


Treasurer’s Report



Approved the stipends for pay periods ending March 2, 2019 and March 16, 2019 and the Part-time Faculty and Staff Appointments of March 2019.



Dr. Corcoran reported that the Student Government Association election results are in and we are pleased to have Matthew Klein as our new student trustee, Kaitlyn Ruppert as SGA president, Lilian Moskalewicz as vice president, Cierra Espinoza is the treasurer, Andrea Medina SGA secretary, Haley Fittanto sophomore representative, and Megan Brooker and Karlee Arjes as sophomore programming board members. He extended congratulations and thanked all for the decision to step forward and serve fellow students in these key leadership positions. Dr. Corcoran informed that the college’s Explore IVCC event on March 26 was well planned and executed thanks to the fine work of Quintin Overocker, Aseret Loveland and Gracelyn Quesse from Student Services. He thanked the faculty and staff who played a role in making the event very worthwhile for prospective students and their loved ones. Dr. Corcoran noted that our Foundation staff enjoyed a successful One Giving Day program on April 3rd. He added that the results are still being tabulated, but one thing is for sure: Fran, Donna, Janice, Carey and David surpassed their goal. Dr. Corcoran thanked everyone who contributed to the Foundation’s mission, especially our Board of Trustees, all of whom gave generously to show their support. Dr. Corcoran reported that the college’s annual scorecard has been received on how well our Project Success program is doing in meeting Department of Education objectives and thanks to Chris Herman, Cynthia Cardosi, Diane Scoma, and Terumi Scully, we had a perfect score of 15 and exceeded all approved rates in categories of persistence, good academic standing, associate degrees or certificates, and degrees or certificates and transfer to a 4-year institution. He reported that we had funding to serve 165 students and ended with serving 179. Dr. Corcoran noted that our Project Success students and staff do a great job and he is proud of them. Dr. Corcoran thanked our Trustees and dedicated staff for hosting a meeting of the ICCTA Northwest Region on April 3rd. All of the colleges in the region were represented thanks to the Region’s host and our fine Chair Jane Goetz. He added that Dorene Data was the talk of the evening—she made a terrific presentation on MIMIC and women in the field of technology. Dr. Corcoran reported that Vice President Mark Grzybowski and his Student Services team hosted our annual student academic awards banquet on April 8th in the gymnasium. He noted that there was representation at the event from both our Board of Trustees and Foundation board of directors and the meal, program and speakers were outstanding. Dr. Corcoran thanked Mark Grzybowski for a job well done. Dr. Corcoran informed that Dr. Margie Francisco and members of our Nursing Faculty held an Alpha Delta Nu Nursing Honor Society induction ceremony on the same night as the awards banquet. He noted that this year’s 16 inductees might be the highest so far, which is a credit to Director Julie Hogue and our talented Nursing faculty. Dr. Corcoran reported that the All-Illinois PTK banquet was held in Springfield on April 9. He informed that Lillian Rodrigues and Nic Bollis were recognized for their extraordinary academic achievements. Dr. Corcoran was delighted to report that Lillian was named Illinois’ New Century Transfer Scholar and recipient of a $2,250 scholarship. Dr. Corcoran noted that Judy Day has provided everyone with monthly calendars for April and May to help the trustees keep track of upcoming important activities. He informed that one item that is not out there yet is a special meeting of the Board in order to reorganize now that April 2nd Election Day has passed. Dr. Corcoran noted that given the tight window in which we need to work, we would like to offer Monday, April 29 for everyone’s consideration. The time would be whatever is convenient for the group.

The Board agreed to an organizational meeting on Monday, April 29 at 5:00 p.m.


Motion made by Ms. Olivero and seconded by Mr. Solon to approve the sabbatical leave request of Lauri Carey for the Fall 2019 semester.  Said leave to be governed by the conditions stipulated in the agreement between the American Federation of Teachers Local 1810 and the Board of Trustees of Illinois Valley Community College District No. 513. Motion passed by voice vote.  Ms. Carey was present at the meeting and Dr. Corcoran wished her well with her sabbatical.



It was moved by Dr. Boyles and seconded by Mr. McCracken to accept with regret the retirement of Paul Leadingham, Welding Instructor effective June 30, 2019. Motion passed by voice vote.  Dr. Corcoran added that Mr. Leadingham has done a phenomenal job during his thirteen years at the college and we will miss him.



It was moved by Mr. Mallery and seconded by Mr. Solon to accept the base bid from Dodson Plumbing, Heating & AC, Pontiac, Illinois in the amount of $1,469,000 for the Building C AHU/Chiller Replacement. Motion passed by voice vote.



It was moved by Mr. McCracken and seconded by Dr. Boyles to authorize the purchase of 71 replacement PCs for E215, CTC119 and B213 for $47,831 from Dell Inc. Motion passed by voice vote.


It was moved by Mr. Solon and seconded by Dr. Boyles to authorize the licensing of Malwarebytes Anti-Malware/Anti-Virus software in the amount of $24,000 from CDW for a period of three years.  Motion passed by voice vote.


Ms. Goetz congratulated the Foundation staff on the success of “Giving Day” and thanked the Board for their unanimous support.


Mr. McCracken offered kudos to IVCC and staff for the partnership between the college and LaMoille High School for the Career Start Program. Mr. McCracken added that he is excited about the partnership which will provide opportunities for approved LHS students to enroll in college CTE courses through IVCC as part of their high school coursework.


Mr. Mallery inquired about enrollment goals for the Transfer Academy. Dr. Anderson advised that there are opportunities to have full sections for the fall semester. Mr. Grzybowski added that we will have seats open to traditional-age students as well in the classes that are offered.


Ms. Goetz informed of a note from Tammy Landgraf, present at the meeting, thanking the Board for a lovely evening and meal at the tenure dinner in March. 


Ms. Olivero inquired about the policy change 3.18 on Hiring Process: Full-Time Faculty, an information item. The additional language for the policy indicates that tested experience may be used in combination with academic credentials to meet the requirements for a position in the event that a candidate does not meet the stated academic qualifications.  Dr. Anderson clarified that the tested experience applies only for career tech education positions, not for transfer.



It was moved by Dr. Boyles and seconded by Mr. Mallery to convene a closed session at 6:53 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiations; 3) imminent litigation; and 4) closed session minutes.  Motion passed by voice vote.


The Board immediately entered closed session at 6:53 p.m. On a motion by Mr. Solon and seconded by Mr. McCracken, the regular meeting resumed at 9:34 p.m.   Motion passed by voice vote.



It was moved by Ms. Olivero and seconded by Mr. Solon to approve and retain the Closed Session minutes of the March 14, 2019 Closed Session Meeting. Motion passed by voice vote.






Ms. Goetz declared the meeting adjourned at 9:35 p.m.