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May 11, 2017 Board Agenda

Thursday, May 11, 2017 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Campus Update – Agriculture Program (Willard Mott and Reed Wilson)

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so.  Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – April 13, 2017 Board Meeting and April 24, 2017 Organizational Meeting (Pages 1-9)

7.2 Approval of Bills - $1,130,969.87

7.2.1 Education Fund - $876,585.68

7.2.2 Operations & Maintenance Fund - $80,799.03

7.2.3 Operations & Maintenance (Restricted Fund) - $119,085.66

7.2.4 Auxiliary Fund - $32,412.22

7.2.5 Restricted Fund - $9,710.47

7.2.6 Liability, Protection & Settlement Fund - $42,376.81

7.3 Treasurer’s Report (Pages 10-27)

7.3.1 Financial Highlights (Pages 11-12)

7.3.2 Balance Sheet (13-14)

7.3.3 Summary of FY17 Budget by Fund (Page 15)

7.3.4 Budget to Actual Comparison (Pages 16-22)

7.3.5 Budget to Actual By Budget Officers (Page 23)

7.3.6 Statement of Cash Flows (Page 24)

7.3.7 Investment Status Report (Pages 25-26)

7.3.8 Disbursements - $5,000 or more (Page 27)

7.4 Personnel - Stipends for Pay Periods Ending April 1, 2017; and April 15, 2017 (Pages 28-31)

7.5 Purchase Request – Continuing Education Training Classes for Companies      (Page 32 )

7.6 Purchase Request – Radio, Billboard, and Television Advertising Contracts      (Page 33 )

7.7 Purchase Request – Fuel for Truck Driver Training Program (Page 34)

7.8 Purchase Request – Consortia Purchases (Page 35)

7.9 Purchase Request – Automotive Department (Page 36)

8. President’s Report

9. Committee Reports

10. ICCTA Membership – Mike Monaghan, ICCTA Executive Director

11. Staff Appointment – Director of Human Resources

12. Staff Retirement – Diann Jabusch, Director of Information and Technology Services (Pages 37-38)

13. President’s Contract - Approve a three-year employment contract for President Dr. Jerry Corcoran from July 1, 2017 to June 30, 2020 with a salary increase of 2.0 percent for FY2018, providing for an annual salary of $196,209 as well as benefits and other conditions presented in the contract. (https://www.ivcc.edu/board.aspx?id=28906) (Page 39)

14. Vice Presidents’ Contracts (Page 40)

14.1 Approve the FY2018 employment contract for Cheryl E. Roelfsema, Vice President for Business Services and Finance, with a 2.0 percent increase for FY2018, resulting in an annualized salary of $130,448 and duties, benefits, and other conditions as outlined in her contract. (https://www.ivcc.edu/board.aspx?id=28906)

14.2 Approve the FY2018 employment contract for Dr. Deborah Anderson, Vice President for Academic Affairs, with a 2.0 percent increase for FY2017, resulting in an annualized salary of $117,305 and duties, benefits, and other conditions as outlined in her contract. (https://www.ivcc.edu/board.aspx?id=28906)

15. Amendment to the Ottawa Center Agreement with the City of Ottawa (Pages 41-44)

16. Security Services Contract Extension (Page 45)

17. Purchase Request – Server and Disk Array Replacements (Page 46)

18. Purchase Request – Virtual Technology (Page 47)

19. Purchase Request – Server Room Uninterruptible Power Supply (UPS) Battery System Replacements (Page 48)

20. Proposal Request – Enrollment Driver Marketing Magazine (Page 49)

21. Food Vending Machine Services (Page 50)

22. Items for Information (Pages 51-61)

22.1 Staff Resignation – Marcus Davies, User Services Assistant (part-time) (Page 51)

22.2 Staff Resignation – Justin Jacobson, Assistant Men’s Basketball Coach (part-time) (Page 52)

22.3 Staff Resignation – Meg Kowalczyk, Counselor (part-time) (Page 53)

22.4 Staff Resignation – Olga Horn, Adult Education Instructor (part-time) (Page 54)

22.5 Staff Resignation – Donald Aleksy, Instructor (part-time) (Page 55)

22.6 Administrative Procedure – Grant Administration (Page 56)

22.7 Administrative Procedure – Paid Leaves (Pages 57-58)

22.8 Administrative Procedure – Immigration Reform and Control Act of 1986 (I-9) (Pages 59-61)

25. Trustee Comment

26. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) litigation; and 3) closed session minutes.

27. Compensation for FY2018 – Employees not Affected by a Negotiated Labor Agreement

28. Increase in FY2018 Part-time Faculty Pay Scale

29. Approval of Closed Session Minutes

30. Other

31 .Adjournment