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February 9, 2017 Board Agenda

Thursday, February 9, 2017 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so.  Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes – January 12, 2017 Board Meeting; January 24, 2017 Audit/Finance Committee Meeting; and January 24, 2017 Closed Session Minutes Committee Meeting (Pages 1-9)

6.2 Approval of Bills - $2,223,037.92

6.2.1 Education Fund - $1,336,361.44

6.2.2 Operations & Maintenance Fund - $138,456.22

6.2.3 Operations & Maintenance (Restricted Fund) - $576,449.50

6.2.4 Auxiliary Fund - $133,194.19

6.2.5 Restricted Fund - $712.61

6.2.6 Liability, Protection & Settlement Fund - $37,863.96

6.3 Treasurer’s Report (Pages 10-27)

6.3.1 Financial Highlights (Pages 11-12)

6.3.2 Balance Sheet (Pages 13-14)

6.3.3 Summary of FY17 Budget by Fund (Page 15)

6.3.4 Budget to Actual Comparison (Pages 16-22)

6.3.5 Budget to Actual By Budget Officers (Page 23)

6.3.6 Statement of Cash Flows (Page 24)

6.3.7 Investment Status Report (Pages 25-26)

6.3.8 Disbursements - $5,000 or more (Page 27)

6.4 Personnel - Stipends for Pay Periods Ending January 7, 2017 and January 21, 2017 (Pages 28-34)

7. President’s Report

8. Committee Reports

9. IVCC Board of Trustees Resignation – Laurie A. Bonucci (Pages 35-36)

10. Staff Retirement – Dr. Brian Holloway, Dean of Humanities, Fine Arts, and Social Sciences (Pages 37-38)

11. Closure of Reading, Writing, and Study Skills Lab and Reassignment of Jennifer Bubb, Reading, Writing, and Study Skills Lab Instructor (Page 39)

12. Resolution Designating a Fiscal Year (Pages 40-41)

13. Tuition Adjustment (Page 42)

14. Course Fees/Adjustments (Pages 43-47)

15. Bid Results – Cultural Centre Renovations (Pages 48-49)

16. Bid Results – Building J Overhead Door Replacement PHS Project (Pages 50-51)

17. Ferrilli System Support Contract (Pages 52-61)

18. Purchase Request – Furniture for Jacobs Library’s Active Learning Space (Page 62)

19. Semi-annual Review of Closed Session Minutes (Page 63)

20. Items for Information (Pages 64-84)

20.1 Staff Resignation – Kevin Champlin, Systems Administrator (Page 64)

20.2 Staff Resignation – Alan Phillips, Anthropology Instructor (Part-time) (Page 65)

20.3 Bureau Putnam Counties Enterprise Zone Update (Pages 66-69)

20.4 Statement of Final Completion – D225 Renovation (Page 70)

20.5 Request for Illinois Valley Labor Management Business After-Hours (Pages 71-72)

20.6 Administrative Procedure – Teaching-Training Assignments by Full-or Part-time Staff (Pages 73-74)

20.7 Administrative Procedure – Business Travel, Conference and Meeting Expenses (Pages 75-80)

20.8 Administrative Procedure – Board Travel, Conference and Meeting Expenses (Pages 81-83)

20.9 Bureau County Farm Bureau – IVCC Agriculture Program (Page 84)

21. Trustee Comment

22. Closed Session – 1) the selection of a person to fill a public office; 2) litigation; and 3) closed session minutes.

23. Approval of Closed Session Minutes

24. Other 

25. Adjournment