Driscoll, Vice Chair
Gunia, Student Trustee
Roelfsema, Vice President for Business Services and Finance
Vice President for Learning and Student Development
In the absence
of Ms. Olivero, Dr. Driscoll called the meeting to order at 6:30 p.m.
APPROVAL OF AMENDED AGENDA
It was moved by Dr.
Huffman and seconded by Ms. Goetz to approve the amended agenda with the
deletion of agenda item #13. – Staff Appointment – Dean of Humanities, Fine
Arts and Social Sciences. Motion passed
by voice vote.
UPDATE – IVSUSTAINABILITY AT IVCC (Jared Olesen)
Jared Olesen was
very excited to talk about sustainability at IVCC. The IV Sustainability organization at the
College was founded in January 2012.
Activities of the organization have included campus recycling, food
waste composting, and an annual Green Expo.
The organization is planning to use ½ acre of farmland on the south end
of the campus to grow food and bring it to market using all organic
agricultural techniques and local/regional marketing. The benefits to the students include hands-on
curricular experience, practical life skills and ecological knowledge, business
experience in practice, and participation in a forward-looking and
entrepreneurial enterprise. Benefits to
the College include higher quality education, increased competitiveness, public
relations, and community partnerships.
Jared’s long-term vision is an Entrepreneurial Small Farm program at
IVCC. There is no water near the ½
acre of farmland, but Jared plans to place rain barrels around the acreage and
has contacted the Oglesby Fire Department and they have expressed their
willingness to help in times of little rain.
It was moved by Mr.
Mallery and seconded by Mr. Solon to approve the consent agenda as presented
with the removal of agenda item 7.1 – Approval of Minutes. Motion passed by
items were approved in the consent agenda:
Approval of the
Education Fund -
$1,418,389.47; Operations & Maintenance Fund - $106,013.66; Operations
& Maintenance Fund (Restricted) - $625,336.84; Auxiliary Fund - $46,961.48;
Restricted Fund - $35,669.26; Audit Fund - $10,000; and Liability, Protection
and Settlement Fund - $171,638.12
stipends for the pay periods ending October 5, 2013; October 19, 2013; and November
It was moved by
Mr. Mallery and seconded by Dr. Huffman to approve the minutes of the October
15, 2013 Board meeting, the October 22, 2013 Audit Finance Committee meeting;
and table the minutes of the October 22, 2013 Facilities Committee meeting
until revisions are made. Motion passed by voice vote.
Corcoran reported the process of moving programs and staff to the Peter Miller
Community Technology Center is progressing nicely. Admissions and Records,
Financial Aid, Project Success, Counseling, and Career Services personnel are
in their new locations. Continuing Education will most likely move before
Thanksgiving and Adult Education shortly thereafter. Dr. Corcoran thanked the
Facilities staff for their hard work on this project as well as the employees
in Information Technologies and Learning Technologies for their patience and
professionalism. The Cultural Centre is
being prepared for its first event in quite some time as Congressman Adam
Kinzinger will be hosting his 16th District Youth Leadership
Conference on Friday, November 22 for approximately 150 juniors and seniors,
many of whom are attending high schools in the IVCC district. The Cultural
Centre’s stage floor has been replaced and painted, the curtain cleaned and
rehung, and a thorough cleaning of the seating area is underway.
Phase 2 construction matters, asbestos abatement will resume in mid-January so
that demolition of the 45-year old temporary buildings can take place in the
spring of 2014. Bev Malooley and Gina
Czubachowski were commended for the nice job they did of hosting this year’s
Breakfast of Champions program at Deer Park Country Club on October 24 where a
large number of individuals were honored for their success. Keynote speaker,
Seattle Sutton, announced her plan to make a generous donation of $10,000 in
support of IVCC’s nursing program. Cheryl
Hobneck, Mary Black, and Trisha Blood presented at the Illinois Learning
Specialists and Developmental Educators conference, which met at Moraine Valley
on October 18. The title of their
presentation was Fast Track to College Math where they shared information on
IVCC's new program. Two of Francie
Skoflanc’s graphic design students have won honorable mention recognition in
the Engineering Education Service Center's 2013 Poster Contest. There were 143
entries in the competition. Amy Weber and Desiree Brantner were recognized for
the posters they created to inspire students to pursue degrees in Engineering,
Engineering Technology or any other STEM field.
Dr. Corcoran congratulated Amy and Desiree on their fine work. Dr. Corcoran also congratulated everyone who
played a role in the first-ever and first-class Manufacturing Expo in the
Illinois Valley on October 23. Hundreds of local high school students began
their day by visiting manufacturing job sites and then attending a gathering
where Dan Janka was the keynote speaker—he did a great job of encouraging
students to consider training for careers in manufacturing at IVCC in the new
Peter Miller Community Technology Center. Dr. Corcoran thanked the North
Central Regional Betterment Coalition for leading the effort and partnering
with many organizations. Dr. Corcoran hopes that this can become an annual
event and that the lunch and afternoon program can be held in the future on the
IVCC campus. According to Emily Vescogni
and Frances Whaley, the library recently received the FY13 value statement from
the Consortium of Academic and Research Libraries in Illinois and learned that
for the nearly $29,000 the College expended with the organization, it received approximately $245,000 in
services and products. Membership in the Consortium helps students become
familiar with many of the same research tools they will use when they
transition on to four-year institutions.
Congratulations went to three IVCC freshmen for being elected to the
Student Government Association – Stephanie Vera, Christian Bender and Tiernan
Ebener. Cory Tomasson does a fine job of serving as faculty advisor to the
group. And finally, work on the softball
program dugouts is wrapping up. Fran Brolley and Coach Tomasson are planning
something special in the way of recognition from the Softball Team for the
donors, however, letters of appreciation have been sent to the Illinois Valley
Building and Construction Trades Council (in particular Dave Argubright of
Carpenters Local 195 and Steve Conrad representing the Cement Masons), Roelif
Loveland of Maze Lumber, Mike
Sitterly of Western Sand & Gravel
Company, and Joe Piano of Cyclops Welding Company, for their generous donations
of materials and labor. Kudos went to Gary Johnson, Director of Facilities, for
his expert oversight on this project.
Huffman reported the Audit/Finance Committee met and reviewed the audit from
last fiscal year. The auditors’ opinion
is unmodified which is the highest level an institution can receive. There was one issue with the College not
spending its match money in the TRIO Grant, but this did not reflect any
problems in the system of controls or processes. The audit was submitted to the Illinois
Community College Board before the deadline date. The High Deductible Health Plan was discussed
which is on the November agenda. Discussion took place regarding the waiving
of tuition and fees for part-time employees to enroll in a fitness center
course. The revised administrative
procedures are included in the yellow pages of the board book. The Committee also reviewed the projects for
Phase 3 of the Community Instructional Center Project. Priorities were established and these were
concurred by the Facilities Committee.
Mallery reported the Facilities Committee reviewed the projects for Phase
3. There are a lot of projects on the
list for Phase 3, but due to a shortage of money not all projects will be addressed
from the original scope. Mr. Mallery
thanked the administration for working diligently to find projects the
Facilities Department could do themselves.
Mr. Mallery noted that the College is paying a larger portion of Phase 3
– 75/25. Mr. Basalay believes he can
save the College some money by combining projects. The Facilities Committee also discussed the
conditions of the softball and baseball fields.
Mr. Mallery asked board members for their help in finding a sponsor for
2013 TENTATIVE TAX LEVY
was moved by Dr. Huffman and seconded by Mr. Solon to adopt the Resolution
approving a Tentative Tax Levy and Tentative Certificate of Tax Levy, as
presented. Mr. Mallery noted there are a
number of people who are losing their homes because of taxes and each year the
College has an opportunity to hold the line on taxes. For years the College made sure the tax rate
was lower each and every year. Now the
College is looking at another percentage increase. With high unemployment and a record number of
people losing their homes, Mr. Mallery could not support a tax levy with an
increase in the tax rate. Dr. Huffman
noted the College spends its money wisely and does not waste it. The faculty, staff and administration have
worked hard to keep the budget down; there is no fluff in the budget. Even with an increase in the rate, the
College is extending and receiving less money in the last several years. It is a reflection of the equalized assessed
valuation decreasing in the area, other than farmland. Dr. Huffman recommended passing the tax levy
as presented. Ms. Goetz pointed out that
when you look at the percentage increase of 3.6, it is only an increase of
.0127 in the tax rate. Ms. Goetz
believes the Board has a responsibility to the staff and students to continue
to offer the programs that will make them successful in the area. Motion passed by voice vote with Mr. Mallery
HIGH DEDUCTIBLE HEALTH PLAN/HEALTH SAVINGS ACCOUNTS
was moved by Mr. Solon and seconded by Ms. Goetz to authorize the
administration to establish Health Savings Plans as presented for employees
electing the High Deductible Health Plan.
Under the Affordable Care Act, institutions are encouraged to provide
health care plans with a high deductible with lower premiums. The recommendation of contributions made by
the College to the employees selecting the plan helps to offset the high deductible. Dr. Huffman believes it is something the
College needs to do and he supports it.
The contribution will go into a health savings plan with no tax
liability as long as the money is spent on health-related expenses. Motion passed by voice vote.
FACULTY APPOINTMENT – MS. TRACY D. LEE, ENGLISH COMPOSITION AND
CREATIVE WRITING INSTRUCTOR
was moved by Dr. Huffman and seconded by Ms. Bonucci to approve the appointment
of Ms. Tracy D. Lee as the English Composition and Creative Writing Instructor
assigned to the Division of English, Mathematics and Education for the
2013-2014 academic year, with placement on the salary schedule at Step B-5,
$42,543. Ms. Dzik, Dean of English,
Mathematics and Education stated that Ms. Lee is very enthusiastic and excited. She totally understands the community college
student and believes it is the instructor’s responsibility to inspire the
student. She showed characteristics that
the selection committee was looking for in an instructor. Motion passed by voice vote.
BID RESULTS – 2013 PHS PROJECT – BLDG. G WATER SYSTEM HEATEXCHANGER REPLACEMENT
was moved by Mr. Mallery and seconded by Dr. Huffman to accept the base bid
from John’s Service & Sales, Inc. – Oglesby, IL in the amount of $94,279
for the PHS Project for Building G Water System Heat Exchanger
Replacement. Mr. Mallery noted that a single
tank system was too tall for the building and the decision was made to go with
a dual tank system. The bid came in
lower than the estimated cost. There was
a subcontract in the amount $12,500 for resetting the HVAC system. Mr. Mallery asked who will be overseeing this
subcontractor. Mr. Basalay will be
overseeing the entire project and Gary Johnson will make sure that it is
functioning properly. Motion passed by
BID RESULTS – CASH FARM LEASE
was moved by Dr. Huffman and seconded by Mr. Solon to accept the bid in the
amount of $380 per acre from Chris Kolodziej, LaSalle, Illinois for the cash
farm lease. Motion passed by voice vote.
Huffman noted the Community Technology Center grand opening was terrific with
the furniture and technology in place.
The tour guides were well briefed.
He was thoroughly impressed with the building. Kudos to all involved.
It was moved by Mr.
Mallery and seconded by Dr. Huffman to convene a closed session at 7:27 p.m. to
discuss 1) the appointment, employment, compensation, discipline, performance,
or dismissal of specific employees of the public body; 2) collective
negotiating matters; 3) pending litigation; 4) probable litigation; and 5)
closed session minutes. Motion passed by
After a short break,
the Board entered closed session at 7:35 p.m.
On a motion by Mr. Solon and seconded by Dr. Huffman, the regular
meeting resumed at 9:20 p.m. Motion
passed by voice vote.
CREATION OF TEMPORARY FULL-TIME DISABILITY SERVICESCOORDINATOR POSITION IN THE DIVISON OF ENGLISH, MATHEMATICS, ANDEDUCATION/INTERIM TO BE NAMED (DECEMBER)
It was moved by Dr.
Huffman and seconded by Mr. Solon to approve the recommendation that a
temporary full-time Disability Services Coordinator position be created in the
Division of English, Mathematics, and Education, with an Interim to be named
following creation of the position.
Motion passed by voice vote.
It was moved by Mr.
Solon and seconded by Ms. Goetz to accept with regret the retirement of Dr.
Lori E. Scroggs, Vice President for Learning and Student Development, effective
March 1, 2014 and wish her a long, happy, and healthy retirement. Mr. Mallery noted it was a privilege to have
her on the Board. He values her as a
person, friend, and colleague. Dr.
Driscoll stated he would sincerely miss her.
Motion carried by voice vote with Ms. Bonucci voting nay.
It was moved by Ms.
Goetz and seconded by Ms. Bonucci to approve and retain the closed session
minutes of the October 15, 2013 meeting.
Motion passed by voice vote with Dr. Huffman abstaining as he was not
present for the October 15 closed session meeting.
Dr. Corcoran gave an
update on athletics. After the Board
Retreat, the following actions were taken:
men’s and women’s tennis were moved to Division III and men’s baseball
was moved to Division III. The waivers
in Volleyball were cut to 10, half waivers and the team will remain in Division
was moved by Mr. Mallery and seconded by Dr. Huffman to adjourn the meeting at
9:25 p.m. Motion carried by voice vote.