October 22, 2013 Facilities Committee Meeting
Facilities Committee of the Board of Trustees of Illinois Valley Community
College District No. 513 met at 7:30 p.m. on Tuesday, October 22, 2013 in the
Board Room (C307) at Illinois Valley Community College.
David O. Mallery, Chair
Melissa M. Olivero
Others Physically Present:
Roelfsema, Vice President for Business Services and Finance
Interim Vice President for Learning and Student Development
Director of Facilities
Capital Development Board
The meeting was called to order at 7:30 p.m. by Mr. Mallery.
COMMUNITY INSTRUCTIONAL PROJECT
– PHASE 3
A committee of College
administrators and Steve Halm, Paul Basalay, and Mike Alstadt met to discuss
Phase 3 of the Community Instructional Center (CIC) project. Paul reviewed what was discussed at the
meeting. The committee reviewed how much
money was available from Phase 1 and 2 of the CIC project along with other
revenues and compared this with the original scope of Phase 3. Monies available from Phase 1 and 2 are
$273,000; the furniture and moveable equipment budget was $1,000,000 and there
is an estimated $275,000 remaining. The
College also has $259,000 available in Capital Renewal Funds and the elevator
in Building E ($300,000) could be funded with a portion of the Protection,
Health and Safety (PHS) annual tax levy.
Mr. Mallery expressed concern that the College is increasing its portion
of Phase 3, while lessening the Capital Development Board’s (CDB) portion. The College is also allowing CDB and KJWW to
charge their percentage on the portion of the project while the College is
paying 100 percent. The committee
reviewed the spaces for Phase 3 with program changes and scope changes. Dollar amounts were assigned to each project
and then ranked in priority. The total
cost of Phase 3 is estimated at $1,139,750 (without contingencies) and only
$1,107,000 in funds available. This was
close enough to include some alternate bids.
In addition to the extra funds previously mentioned from Capital Renewal
and PHS, IVCC would have to come up with additional funds of $900,000 to do
everything in the original scope of Phase 3.
It was recommended to include one elevator in the building where other
high priority projects would take place.
The other two elevators were left out because they were not a high
priority and not in buildings where work would be done. There was consensus among the committee members
with the priority list. Paul Basalay is
hoping for more competitive bids by putting the projects together. The first step is to re-evaluate each of the
areas, to update the estimates, and then come back to the Board. Steve Halm noted he would need a letter from
Cheryl Roelfsema noting the projects to be included in Phase 3 and the
College’s total commitment. No money
would be transferred now, but the College would be committed to the
amount. It was moved by Ms. Bonucci and
seconded by Ms. Olivero to approve the priorities of Phase 3 as listed on page
2, item 5 in the notes prepared by Basalay, Cary & Alstadt Architects of
the meeting held on October 8, 2013 of with a dollar amount of $1,139,750 plus
a ten percent contingency. It was also
discussed if KJWW could be replaced for Phase 3. Motion passed by voice vote.
SOFTBALL AND BASEBALL FIELDS
to the conditions of the softball and baseball fields, The Wright Insurance
Group was asked to review the College athletic field areas for safety and
liability issues. Recommendations for improvement were shared with the
Facilities Committee. The condition of
the baseball facilities is very unsafe and the recommendation was to use this
field only for practices. Jason Goode,
the new baseball coach, Tracy Morris, and Tommy Canale recommended the College
enter into an agreement with the City of Oglesby to use
their Dickinson House field for baseball games.
Local trade groups are donating labor for the softball field to build
new dugouts and Maze Lumber is supplying half of the materials, Cyclops did the
posts, and Western Sand & Gravel did the concrete work. Cory Tomasson has worked closely with Gary
Johnson and the field will be in good condition and the materials selected will
blend in nicely with the new building and the east campus. The fencing around the field was noted as not
being safe. The price tag on the fence
is a little under $10,000 and will be funded by the facilities budget. Mr. Mallery asked for the board members if
they would have time to solicit donations for the fencing. It was determined that the administration
would like to complete the fencing this fall.
Once this is completed the focus will be on the baseball field. The plan is to continue the agreement with
the City of Oglesby and use their field until funds are raised to upgrade the
baseball field. There was consensus of
the committee to proceed with the plan.
It was moved by Ms. Olivero,
seconded by Ms. Bonucci, and carried unanimously to adjourn the meeting at 8:25
p.m. Motion passed by voice vote.