August 20, 2013 Minutes of Regular Meeting
Board of Trustees of Illinois Valley Community College District No. 513
convened a regular session at 6:30 p.m. on Tuesday, August 20, 2013 in the
Board Room (C307) at Illinois Valley Community College.
Driscoll, Vice Chair
D. Huffman, Secretary
Taylor A. Gunia,
Cheryl Roelfsema, Vice
President for Business Services and Finance
Vice President for Learning and Student Development
Walt Zukowski, Attorney
This being the
time and place published for a Public Hearing regarding the FY2014 Budget,
Board Chair, Melissa Olivero, called for questions and/or comments from the
audience. Since there were no questions
and/or comments, Ms. Olivero called for a motion to close the Public
Hearing. It was moved by Dr. Driscoll and
seconded by Ms. Bonucci to close the Public Hearing. Motion passed by voice vote.
APPROVAL OF AGENDA
was moved by Dr. Huffman and seconded by Ms. Goetz to approve the agenda, as presented.
Motion passed by voice vote.
CAMPUS UPDATE – DEVELOPMENTAL
EDUCATION (Marianne Dzik)
Marianne Dzik presented an overview of developmental education at IVCC. The purpose of developmental education is to
give students the tools needed to succeed in college level classes. These tools are not limited to closing subject
knowledge gaps but also include college readiness skills, study skills, organizational
skills, and personal management skills.
Developmental education is continually monitored and assessed by the
Division of English, Mathematics, and Education. With the assessment results, changes have
been made or are being made to the delivery and content of courses. Flipped classrooms, supplemental instruction,
fast- track programs, curriculum adjustments, and tutoring involvement are now
a part of developmental education. Dr.
Driscoll had questions on the breakdown of adults, high school graduates, and
students with disabilities who are in developmental education. He also wanted to know what percentage of
students who start in developmental education and actually go on to college
level courses. Marianne did not have
that information at the time, but will send it to Dr. Driscoll.
was moved by Ms. Goetz and seconded by Dr. Huffman to approve the consent
agenda as presented. Motion passed by voice vote.
following items were approved in the consent agenda:
- July 16, 2013 Board Meeting
of the Bills
Fund - $1,103,626.77; Operations & Maintenance Fund - $102,621.05; Operations
& Maintenance Fund (Restricted) - $231,511.68; Auxiliary Fund - $261,407.02;
Restricted Fund - $86,832.45; Audit Fund - $9,000.00; and Liability, Protection
and Settlement Fund - $27,285.79
the stipends for the pay periods ending June 29, 2013; July 13, 2013; and July
Construction Update: All of the site work is
wrapping up, planter
curbs having been poured, new sidewalks are finished and the poles for lighting
will be installed any day now.
Substantial completion and a walk-through review of architectural,
technology and mechanical/electrical/
punch list items will occur August 26 and 27. All of the East Campus work is
progressing nicely as well with Phase 2 substantial completion still scheduled
for October 22. Portions of Parking Lot No. 7 will be closed the next two
weekends (August 31, September 1, September 7 and 8) for resealing and
restriping. New furniture should begin
arriving in late September to be installed in October for the November 1st
grand opening. Dr. Corcoran reported everything is on-track and in great
shape thanks to Cheryl Roelfsema and her colleagues. Dean Marianne Dzik advised
Dr. Corcoran that Judy Mika presented at the 8th International Conference on
Higher Education and Disabilities in Innsbruck, Austria on July 25. "Climbing the Mountain of Success"
was the title of her presentation. Dr. Corcoran congratulated Judy. Also, Diane Christianson is a member of the
Early Childhood Advisory Group which has been meeting this summer. A number of ECE educators and representatives
from State agencies are reviewing standards in Early Childhood Education
content area, in math, science, special education, and the Common Core. The July 23rd LPN pinning ceremony
was very well planned and executed thanks to the work of Dean Bonnie Campbell
and her Nursing Program colleagues. Last
Friday’s new student convocation and picnic were a great success thanks to
Tracy Morris, Cory Tomasson and the large group of faculty and staff who
coordinated the day’s activities on behalf of the students.
Dr. Driscoll reported on the Planning
Committee meeting held on Wednesday, August 7 at the Ottawa Center. Items reviewed and discussed were the
Integrated Postsecondary Education Data System (IPEDS), the Personal Assessment
of the College Environment (PACE), Student Profile, and Board Policies. Highlights from the IPEDS were IVCC continues
to shine as far as the percentage of students completing degrees (approximately
10 percent above its peer group), continues to trend low in tuition, and work
could be done in getting more financial aid for its students. PACE is a
questionnaire completed by the faculty, administration, and staff. There is a strong spirit of teamwork and the
College is above the mean as far as the students being satisfied with their
experience. Areas for opportunities to improve
included communication and professional development. The Student Profile indicated an increase in
persistence from fall to spring going up approximately two percent each
year. The number of transfer degree
graduates has dropped. The Committee
also reviewed four Board Policies. Mr.
Mallery noted that enrollment information was provided on the Ottawa Center. He would like the administration to find the
measure the College used to develop the Ottawa Center and provide the Board
with an update as to whether it reached the measure the administration had
hoped for. Mr. Mallery also noted there
was dissatisfaction by the administration in the PACE survey. The study was not statistically valid as
there were 22 responses from the administration, but only 18 are in that
group. Communication was perceived as
top down instead of bottom up. This
group is small and if a few were disgruntled, this could skew the results. It was suggested the PACE survey would be a
good topic for a Board Retreat. There
was a perception of less professional development. The budget amount was reduced for
professional development, but not less than what had been used in the previous
year. The administration has started
directing more money towards professional development.
Mr. Mallery reported on the Facilities
Committee Meeting held on Monday, August 19.
The two Protection, Health, and Safety projects being recommended for
Tax Year 2013 were 1) replace chiller and air handler unit in Building A and 2)
replace audio system in the Cultural Centre.
Currently there are three speakers and two do not work. This was a priority by the Operations
Committee and the administration. There
was a concern regarding the amount ($691,700).
The architects are doing additional research for other options that are
available. Also discussed at the
Facilities Committee Meeting was the RAMP report which requests additions and
renovations to the fitness center and the library. This project is number 39 on the capital
waiting list. Consideration was given to
splitting the two projects. A smaller
project might be more palatable because of matching funds. For right now it is just a place-holder. The City of Oglesby agreement for an armed
police officer was discussed. The
administration had looked into an agreement with the LaSalle County Sheriff’s
department, but it was considerably more.
LaSalle County is willing to make more of a presence on the IVCC
campus. The committee supported the
presence of an armed police officer on campus for 20 hours per week. Considerable discussion centered on the
conditions of the softball and baseball fields.
If the College wants to continue quality programs in these areas, it
needs to focus on these areas. The City
of Oglesby will offer the Dickinson field for $3,250 a year. Oglesby will maintain the field with their
equipment. The College will be committed
to the Dickinson field until the College’s field can be restored. Fundraising will be used to cover the cost of
the Dickinson field. This is a one-year
fix. Dugouts in the softball field are
not suitable. A plan could be to have
volunteers work on the dugouts with a licensed contractor overseeing the
project. Also discussed at the
Facilities Committee meeting was the stage extension in the Cultural
Centre. If the Board agrees to this
project, it would need to done before the acoustical study of the sound system
YEAR 2014 BUDGET
It was moved by Dr. Huffman and seconded by
Mr. Solon to adopt the FY2014 Budget, as presented.
Roll Call Vote:
“Ayes” – Ms. Goetz, Dr. Huffman, Mr. Mallery, Mr. Solon, Ms. Bonucci,
Dr. Driscoll, and Ms. Olivero,. “Nays” – None, motion carried.
It was moved by Mr. Solon and seconded by Dr.
Huffman to accept the recommendation of the insurance consultant to renew all
coverage with the same carriers at $334,688.
It is the practice of the College to bid insurance every three
years. Everything will be rebid in
2015. The reason for the large increase
in the property premium is due to the addition of the Community Technology
Center. The insurance consultant
reviewed the proposals and the Workers’ Compensation decreased with everything
else being status quo. It was noted by
board members the next time the insurance is bid to find out what would be more
economical, bidding for one year or multiple years. Motion passed by voice vote with Mr. Mallery
and Dr. Driscoll voting “nay.”
RESULTS – PROTECTION, HEALTH, AND SAFETY (PHS) PROJECTS
It was moved by Ms. Goetz and seconded by Dr.
Huffman to accept the base bid from Vissering Construction Company – Streator,
IL, in the amount of $45,990 for the PHS Project for cultural Centre Stage
Upgrades (stage floor). Motion passed by
RESULTS – DEGREE PLANNING/TRANSFER AND RETENTION SOFTWARE OR SOFTWARE AS A
was moved by Mr. Mallery and seconded by Ms. Goetz to accept the proposal from Starfish
Retention Solutions in the amount of $7,200 for installation costs and a 36-month
contract for the Degree Planning/Transfer and Retention Software or Software as
a Service within the William and Dian Taylor Student Development Commons for a three-year total dollar amount of $98,850. Dr. Morris explained that this software will
benefit the students in the area of retention by allowing faculty to see when
students are at risk. Faculty can track
their attendance and perform personal intervention. Motion passed by voice vote.
PROTECTION, HEALTH, AND
SAFETY PROJECT – BUILDING G WATER SYSTEM HEAT EXCHANGER REPLACEMENT
moved by Mr. Mallery and seconded by Dr. Huffman to approve the Building G
Water System Heat Exchanger Replacement Protection, Health, and Safety project
for a total cost of $157,000, and authorize submission of the resolution to the
Illinois Community College Board. The
Request for Proposal will have the option of bidding for two base bids – one
for a single tank and
one for multiple tanks with the Board having the option to select one. Motion passed by voice vote.
PURCHASE REQUEST – CIC PHASE
1 AND 2 TECHNOLOGY PURCHASE: DESKTOP COMPUTERS, VDI ZERO
CLIENTS, LAPTOP COMPUTERS, COMPUTER DISPLAYS,
MULTI-TOUCH DISPLAYS, AND LASER PRINTERS
moved by Dr. Driscoll and seconded by Ms. Bonucci to proceed with the purchase
of the desktop
computers, VDI zero clients, laptop computers, computer displays, multi-touch
displays, and laser printers for the CIC Project Phase 1 and 2 in the amount of
$314,511. Motion passed by voice vote.
Ms. Bonucci had a wonderful time at the
IVCC Foundation golf outing. She said it
was great to see the Foundation at work.
Ms. Olivero would like to schedule a Board Retreat to discuss a few
selected areas in four hours or less and invite Mike Monaghan, ICCTA executive
director, as the facilitator.
It was moved by Dr. Huffman and seconded by Dr.
Driscoll to convene a closed session at 8:26 p.m. to discuss 1) probable
litigation; 2) pending litigation; and 3) closed session minutes. Motion carried by voice vote.
After a short break, the Board entered closed
session at 8:35 p.m. On a motion by Ms.
Goetz and seconded by Dr. Huffman, the regular meeting resumed at 9:08 p.m. Motion passed by voice vote.
It was moved by Mr. Solon and seconded by Ms.
Bonucci to approve and retain the closed session minutes of the July 16, 2013
meeting. Motion passed by voice vote.
Ms. Olivero declared the meeting adjourned at