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September 17, 2013 Board Agenda

Tuesday, September 17, 2013 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Campus Update – Employee Demographics Report (Glenna Jones)

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so.  Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – August 7, 2013 Planning Committee Meeting; August 19, 2013 Facilities Committee Meeting; and August 20, 2013 Board Meeting (Pages 1-14)

7.2 Approval of Bills - $2,206,307.02

7.2.1 Education Fund - $991,412.73

7.2.2 Operations & Maintenance Fund - $169,819.00

7.2.3 Operations & Maintenance Fund (Restricted) - $254,492.90

7.2.4 Auxiliary Fund - $654,161.43

7.2.5 Restricted Fund - $19,990.38

7.2.6 Liability, Protection & Settlement Fund - $116,430.58

7.3 Treasurer’s Report  (Pages 15-33)

7.3.1 Financial Highlights (Pages 16-17)

7.3.2 Balance Sheet (Pages 18-19)

7.3.3 Summary of FY13 Budget by Fund (Page 20)

7.3.4 Budget to Actual Comparison (Pages 21-27)

7.3.5 Budget to Actual by Budget Officers (Page 28)

7.3.6 Statement of Cash Flows (Page 29)

7.3.7 Investment Status Report  (Pages 30-31)

7.3.8 Check Register - $5,000 or more (Pages 32-33)

7.4 Personnel - Stipends for Pay Periods Ending August 10, 2013 and August 24, 2013 (Pages 34-42)

8. President’s Report

9. Committee Reports

10. Protection, Health, and Safety Projects for Tax Year 2013 (Pages 43-61)

10.1 Cultural Centre Sound System Replacement (Pages 43-53)

10.2 Building A Chiller/Air Handler Replacement (Pages 54-61)

11. Intergovernmental Agreement with the City of Oglesby – Armed Security (Pages 62-66)

12. Request for Purchase – Community Technology Center Equipment (Page 67)

13. Creation of Temporary Full-time Business Specialist Position in the Small Business Development Center/Interim Person Named (Pages 68-71)

14. Letter of Continued Recognition to Illinois Community College Board (Pages 72-73)

15. Board Policies (first reading) (Pages 74-77)

15.1 Board Policy 3.21 – Medical/Occupational Examinations (Page 75)

15.2 Board Policy 6.3 – Drug-Free Campus (Page 76)

15.3 Board Policy – Bicycles and Skateboards on Campus (Page 77)

16. Items for Information (Pages 78-79)

16.1 Illinois Community College Board – Certified Production Technician Certificate (Page 78)

16.2 Summer 2013 Graduation (Page 79)

17. Trustee Comment

18. Closed Session – 1) collective negotiating matters; 2) pending litigation; 3) probable litigation; and 4) closed session minutes.

19. Closed Session Minutes – August 20, 2013 Board Meeting

20. Resolutions to Approve the Appeal of Putnam County Parcel Assessments

21. Disabilities Services Position

22. Adjournment